Purchasing & Sr. Expediter Jabung
PetroChina international Jabung Ltd
Total years of experience :17 years, 6 Months
1. Confirm and negotiating to supplier for speed up delivery material to site, purchase order documentation,
2. Analyze for vendor performance, coordinate with all user related confirmation from vendor if any info,
3. Create weekly and Yearly reports for Issued Purchase Order, outstanding Purchase Order, and received Purchase Order.
4. Issue confirmation letter, reminder letter and warning letter to vendor.
5. Obtain information from vendors to maintain and update supplier files including company profiles sub-contractors of goods & service.
6. Monitoring all purchase of Jakarta purchase and Local Jambi to Area PetroChina Jabung Ltd.
7. Arrive Quotation request from Jakarta PetroChina Office and prepare budgeting approval for the tender and send to end user if stock & direct materials .Discuss user quotations with departments for procurement of goods.
8. Prepare letter to the about QR which has been approved by the end user and send back to Jakarta Office
9. Coordinate with end user and vendor about offer and analysis of the reasonableness of the prices below company standards.
10. Coordinate with end user and vendor for offer materials specification
1. Stamp received of incoming letter and then filling document
2. Correspondence i.e prepare fax, IOM, Customs Clearance and Others
3. Prepare daily fuel and marine activity report
4. Prepare weekly fuel, manpower and activities report
5. Prepare weekly fuel (MDO, MFO and HSD) nomination
6. Prepare monthly of port and harbor activities for report to Communication dept.
7. Prepare monthly timesheet of manpower
8. Create JDE Work Order as requirement if any section
9. Monitoring all contract under Logistic Department.
10. Distribute and prepare summary bid tabulation after reviewed by End User (QR Jakarta)
11. Monitoring to all formalities operations include goods export and import process handled by PPJK agent or any custom appointment agent and filling documents related to them.
12. Monitoring logistic operation such as incoming external and internal faxes also letters, outgoing and incoming IOM, Hotel reservation, data personal, invoices etc.
1. Print OM/OR Report
2. Create Quotation Request to JDE System
3. Prepare Quotation Request from vendor as per Mesc, Group, Sole Agent and Last Purchase Order.
4. Print out and send Quotation Request to Jambi Office after review by Purchasing Supv. And approval by Logistic Supt.
5. Received Quotation Request from Jambi Office
6. Prepare Bid Analysis Reports.
7. Prepare Discount Letters To Vendors
8. Prepare Revised Estimate Cost to the Adjust Original Estimate by Logistic Supv / Logistic Supt, and end user, also approval Field Manager
9. Update Quotation Request in JDE system
10. Create Purchase Order (PO) to JDE system
11. Print out Original Purchas Order (PO) and sign by Purchasing Supv, Logistic Supv, Logistic Supt and then Field Manager.Entry/Update Vendors Performance reports as per closing Date
1. Purchase materials
2. Coordinate with the end user regarding technical information of their requirements
3. Discuss vendor quotations with departments for procurement of goods and services
4. Negotiation with vendors, analyze bidding from vendor.
5. Create Purchase order with direct appointment if urgent required. Etc