Enieta Veras إنيتا فيراس

• Ability to keep clear and accurate records and reports
• Ability to use Document control software and rapidly input data and retrieve records and information
• Ability to organize work load and to manage a filing methods and management techniques
• Responsible for devising and maintaining office systems, including data management, filing and document tracking
• Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing replies when required
• Provide support and assistance to the department in any administrative and coordination tasks as and when required
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence
• Generate the various document control reports as required
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with ease traceability
• Maintain the files and control logs as required by the project
• Handling of confidential documents and information
• Arranging courier of all documents required by the clients domestic and international

• Managing the calendar of the Head of the Department and his team, taking responsibility for time allocation and arranging the meetings accordingly
• Keeping track, updating and reminding the team on their daily and weekly schedules and appointments
• Booking travels and securing all the documents required
• Maintaining workflow with colleagues by studying and following systems and methods; and developing reporting procedures;
• Creating and revising systems and procedures by analyzing operating practices; recordkeeping systems, and forms controls
• Liaising with operating companies and business units on all requirements to complete reports as and when required
• Extending assistance to other Business Units on completion of project updates and other ad-hoc assignments
• Managing petty cash and submitting an expense report every month for the whole team
• Attending to mobile and desktop technical issues and coordinating with IT for troubleshooting; and other minute tasks such as photocopying and scanning including taking/making phone calls and follow-ups
• Liaising with Finance on invoices and payments, ensuring that payments are released on a timely manner
• Managing and controls all the documents and files of the department
• Overlooks the OneDrive account of the department and performs troubleshoots if required

• Assisted the Chief Medical Officer and Deputy Chief Medical Officer by reading, and routing correspondence, drafting letters and documents, collecting and analyzing information; initiating telecommunications.
• Carried out all day-to-day office administrative functions.
• Produced information by transcribing, inputting, editing, retrieving, copying and transmitting text, data and graphics while also providing historical reference lifted from the archives
• Maintained the CMO and DCMO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel as required.
• Completed projects by assigning work to other staff as instructed; following up on results
• Prepared reports by collecting and analyzing information as requested
• Performing other related duties incidental to the work described, directly or through delegation

• Assisted the CEO, Director of Finance, Development Director & Sr. Business Development Manager on their daily work and schedule
• First point of contact for the CEO.
• Setup travel arrangements such as booking reservations, transportations, & hotels
• Prepared and submitted expense claim forms for payment
• Raised LPO’s through the system
• Summarized the minutes of meetings from electronic recording devices or take notes manually
• Monitored and screened all incoming communication for the CEO, which were prioritized according to importance, brought relevant communication to his notice for action
• Received all bills and other documents pertaining to administrative and financial approval, sort and prioritize the same for approval by the CEO & Finance Director.
• Handled petty cash for the office and maintains office supplies for the management.
• Performed general clerical duties, produce documents, briefing papers, reports and presentations
• Maintained of the organization, maintenance, and disposition of files of records, correspondence and other official and confidential data.

• Assisted the President, Managing Director & General Manager on their daily schedule.
• Setup travel arrangements such as booking reservations, transportations, & hotels.
• Prepared and maintained Calendar and expense report
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephone calls, enquiries, requests and responsible for handling them personally in appropriate manner.
• Meet and greet clients and visitors
• Perform general clerical duties, produce documents, briefing papers, reports and presentations
• Maintain hard copy and electronic filing system
• Filing using DMS in Lotus Notes

Ensure that the admission price, screening time schedules, MTRCB permits and age ratings are correct and properly displayed at ticket booths and cinema entrances. Conduct inspection of cinema premises, facilities and equipments to verify the security checklist submitted by the guard and to ensure that all public areas are clean and in order. Inform concerned personnel of their deficiencies/faults. Check hourly cinema sales to monitor performances and report to TM/ATM. Inform office staff of film bookings, cinema assignments and film screening schedules. Attend to customer complaints on refund. Attend to customer who will inquire regarding theater rental. Monitor commercial placements in the cinemas especially blockbuster movies. Ensure that all late sales are accommodated by the Cashier/Ticket Sellers. Ensure that all cash sales of Cashier/Ticket Sellers are duly remitted to Treasury. Relieve rank and file positions when needed. Attend Technical Meetings for events. Attend to clients. Conduct briefing to newly hired employees. Discuss with Operations team the promos from Marketing and new policies from management
•Discuss with TM/ATM the deficiencies observed during the roving inspection and ensure that they make the necessary repairs
•Check the presence of Usher/Porter at their respective posts before opening of cinemas, during operations and switch of shifts
•Check the cleanliness and orderliness of public areas and rest rooms, A/C temperature
•Check the product merchandise, movie and promo collaterals if displayed appropriately.
•Check all the facilities inside the theatre/auditorium if are all working
•Check all the projection rooms if all movies are in place and ready to show
•Check all the security & janitor/janitress in their post
•Roving from time to time to check the area, employees, theatre, and customers
•Make sure that the Snack Time area are full of foods and stocks
•Head of all weekly, monthly inventory of all facilities in the cinema area

• Promoted as Executive Secretary of the Senior Vice President SM Cinemas
• Assisting the Senior Vice President on his daily schedule
• Prepare correspondence, reports, and materials for publications and presentations.
• Setup SVP travel arrangements.
• Setup accommodation and entertainment arrangements for company visitors.
• Prepare and Maintain SVP Calendar and expense report
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephones and handle in appropriate manner.
• Meet and greet clients and visitors
• Perform general clerical duties like: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system
• Sign for UPS / Fed Ex / Airborne packages
• Supervising other support staff.

• In charge of daily operations of one of the largest 3D Theatres in the world-- The San Miguel Coca-Cola IMAX Theatre, managed by SM Cinemas at the SM Mall of Asia.
• In charge of the daily schedule of Personnel (usher/porter, and ticket sellers).
• In charge of daily stocks of Electrical, Plumbing and Office Supplies
• In charge also of monthly Inventory of Electrical, Plumbing, Office Supplies, 3D Glasses and Projector Parts
• Entertains customer inquiry and customer complain
• Telephone Operator
• Ticket Selling (Cashier) reliever if one of the ticket seller is absent
• Ushering & Portering reliever if one of the usher/porter is absent
• Assist on daily operations of the cinema.
• Assist the Marketing Officer for the TOUR GROUP
• Clerical works and documentations
• Handles different promotions, premiere nights and events that include payments, billings, and contracts
• Entertain organizers, sponsors, and producers by setting meetings for events' preparations and agreements
• Coordinates with organizers, producers concerning with different advertisements (banners, streamers, posters, trailers, commercials, etc.)
• Responsible for the changes of movies, lobby screenings and LED (Lights Electronic Display)
• Follow up with Booking and Marketing Department regarding upcoming and movie line-ups
• Witness Treasury Department for the daily sales of the Ticket seller - bills and coins remittance
• Updating Hourly gross and generate sales through the computer system