Assistant Manager - Inventory
Khidmah LLC
مجموع سنوات الخبرة :16 years, 6 أشهر
Review the current market best practice of inventory tracking system and devise ways to optimize inventory control procedures and incorporate it the current company’s ERP system.
Effective & efficient handling of the company’s inventory that is critical for the attainment of business goals.
Examine all levels of supplies to determine shortage and/or to avoid stock ran-outs.
Review all purchase requests, material reservations, daily deliveries and shipments.
Ensuring that all business operations have adequate materials to achieve their objectives.
Evaluate new orders and new inventory to ensure that is it ready for shipment.
Performs daily analysis to predict potential inventory problems.
Collaborate with Inventory Staffs and Storekeepers to ensure that business goals are met
Proposes strategies to reduce costs and improve procedures of Supply Chain and Logistics.
Monitor demands and analyzes data to anticipate future supply and logistical needs.
Report on inventory levels, supply chain progress, procedural efficiency and personnel issues to upper management.
Manages the recruitment and training of new inventory and warehouse employees.
Contributes to the team effort by accomplishing related results as needed.
All other tasks to be delegated by the Supply Chain Director.
Setup the company’s Procurement, Inventory and Stores Processes.
Setup the company’s Main Store and Satellite Stores.
Provides overall leadership to the purchasing team and store team and ensures that procurement policies and procedures are followed.
Ensured that materials/services requested by Sites are promptly delivered.
Maintain records of purchases, pricing, and other important data from project tenders and purchase orders.
Develop plans for purchasing equipment, services, and supplies.
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development.
Assisting Logistics Department in movement of goods and workforces.
Submit reports to the CEO, FM Director, Account Manager & FM Operations Manager related to material costs, movements and consumption.
Managed the common and production materials of the company by maintaining proper re-order points to eliminate material ran-outs.
•Liaised with the Procurement Department and Production Department in terms of planning bulk orders for commonly used materials.
•Planning of material storage taking into consideration the usage of forklifts and location of different production area.
•Assist Procurement Manager in managing BOM for different running projects.
•Review of receiving and issuance of materials in Epicor.
•In charge of the Procurement Department whenever the Procurement Manager is on leave or out of office.
•Managed the shipment of finished Pods to KSA and to UAE Clients.
Developed, Maintained & Implemented Material Management Module is SAP.
•Trained and reinforced Professional & Technical Staffs during transition from Maximo to SAP system in Materials Management.
•Managed the monthly inventory and ordering of Uniforms, Soft Services Consumables, PPE, Refrigerants, Office & Pantry Supplies resulting in 99% product availability and positive customer feedback.
•Managed the ordering of Stock Replenishments for all common consumables.
•Report on Inventory Variances, Inventory Movements, Stock Transfers and Stock Reconciliation.
•Supervised Warehouse and Inventory Team during the receipts and arrangement of materials to ensure proper procedure is followed and maximum efficiency is reached and maintained.
•Supervision of monthly physical stock on all Satellite Stores.
•Assist in maintain Long Term Price Agreements (LTPA) with the company’s preferred suppliers.
Supported, Maintained & Implemented Inventory System in Maximo.
•Maintained and cleansed material list database in Maximo.
•Trained and reinforced Professional and Technical Staffs during transition from Yardi to Maximo system in Inventory Controls.
•Managed the monthly inventory and ordering of Uniforms, Soft Services Consumables, PPE, Refrigerants, Office & Pantry Supplies resulting in 99% product availability and positive customer feedback.
•Managed the ordering of Stock Replenishments for all common consumables.
•Supported Finance Team and Services Team in reconciliation of Inventory Variance.
•Conduct surprise stock take in Satellite Stores.
•Supported colleagues in the Procurement Department when it comes to Purchase Request and follow-up to suppliers.
Maintained the entry of Item Codes in the system. Ensuring no duplicate items will be created in the system.
•Acted as the exclusive Procurement Coordinator in raising purchase orders related to various needs of Services Department in the company in terms of tools and equipment, office supplies, cleaning supplies, printing stationary, uniforms and Support Services requirements.
•Established good contact with all materials and service providers and negotiate better procurement deals.
•Established a good warehousing procedures and practices to ensure that the shelf life of materials and parts are preserve and monitor at all times.
•Served as liaison officer between vendors, user departments, contracts and procurement. Coordination with the overall administration from the initiation of order to its delivery.
•Receives, inspects and verifies deliveries for compliance with delivery documents and purchase order specification. Process receiving documents, tags, labels, etches, or marks for identification of all supplies, materials and equipment received.
•Submits invoices and other related documents to Finance for payment processing.
•Leads daily operations. Determines work priorities, plans, schedules, assigns and reviews work.
•Annual Stock checking with the representative from Finance Department and Audit Department and conducts surprise inventory count on the satellite stores.
•Prepares discrepancy reports based on the actual physical count made and reports generated by Yardi.
Performed the task of the Executive & Legal Assistant and at the same time, Assistant to the President and Assistant to the Officer-in-Charge.
•Reports directly to the President/General Manager on matters of sales and operation of the branch office and to the Officer-in-Charge of Urban Ventures Corporation (Branch) on all concerns appertaining administrative matter.
•Performed administrative supervision in the general conduct of the branch business operation as well as personnel management.
•Coordinated with the Branch in Charge of the Finance and Accounting (BIFA) in the discharge of inherent duties appertaining financial matters.
•Acted as bank signatory in a concurrent capacity with the BIFA.
•Prepares and submits periodic accomplishment report to the President/General Manage copy furnished the BIFA.
•Aside from managing duties, also handled the legal matters, conducted contract signing and court appearances to the various trial curts and government administrative agencies.
•Conduct investigation and prepared memorandums, suspension orders and termination notices.
•Supported the Branch Office Heads for their application/renewal of corresponding work permits.