Sr. Document Controller
Emirates Falcon Electromechanical Company - Efeco (Arab tech Holding Group)
Total des années d'expérience :21 years, 6 Mois
*Document controller are provide administrative support, maintain, protect project documents to ensure that accurate information is distributed throughout the organization, on time, to the people who need it.
*Sort documents and store electronic and hard copy documents for the whole team of the project.
*Assist in the co-ordination and set-up of efficient Information Management Services to support the project.
* Manage the data and document collection, review and validation processes.
* Ensure Information Management is functioning according to requirements, troubleshooting where required.
* Provide assistance, guidance, second line technical support.
* Filing of project documents and drawings.
* Creation of general electronic transmittals to the client and suppliers.
* Scanning of documentation.
* Archiving and retrieval of data.
* Assisting the document control team with the issue, receipt and tracking of all engineering and supplier deliverable.
* The development and implementation of all necessary procedures to ensure that document management is carried out at optimum effectiveness.
* and Others related administrative works.
• To provide efficient administrative support to facilitate effective communication and the efficient running of the Project.
• Setup and maintain job files in accordance with company work instructions and applicable projects instructions.
• Coordinate to Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office function.
• Screen & received documents, incoming & outgoing correspondence, transmittals, submittals etc...
• Maintain and accurately update information in the electronic document management system.
• Make sure Log register are updated to the latest revision.
• Make sure that all the revisions in the final documentation is as built.
• Scans, copy, encode and any related work instruction as requested
• Identify missing documentation.
• Provide weekly & monthly progress report of all submitted documents to monitor & avoid displacement.
• Ability to keep clear and accurate records and reports
• And other duties that may assign by your immediate supervising superior as needed for the job.
• Manages / Coordinates a team of Document Controllers & other internal dept.for document related issue.
• Sets up the Document Control system (procedures, processes, templates, applications, Transmittal, Submittals, shop drawings, wir, ir, rfi, etc.)
• Runs & administrates the Document Control system either manual or electronics system.
• Control all incoming & outgoing correspondence technical or non-technical documents.
• Ensure timely issuance of documents updated with correct revision to all parties inline to matrix contain in the procedure.
• Accurate issuance of documents / internal correspondence.
• Maintain, improve, organized & completeness of electronic database system / manual filing system as well.
• Archive documents and keep safe and free from deterioration or damage.
• Ensures commitment, support from internal and external interfaces.
• Closely supervises difficult / sensitive phase.
HABTOOR LEIGHTON GROUP, ABUDHABI, U.A.E.
POS. DOCUMENT CONTROL
P.O. Box 10869, Dubai, United Arab Emirates
WORK SITE:
1. Sept 2008 - Mar 2009 - Camps Managers Office - Jebel Ali Dubai
2. April 2009 - Feb 2012 - Tendering Department - H.O, Dubai
3. Mar 2012 - Aug 2012 - Tendering Department - Al Dar Building, Abu Dhabi Office.
4. Aug 25 2012- Dec.14 2013- Building & Admin Project (ADCO)- Qusahwira, Alain, Saudi & Oman Border)
5. Jan 2014 - May 2014 - EPC WORKS for Drillers Camp & Associated Utilities on Artificial Islands, Abu Dhabi.
Responsible for receiving incoming & outgoing documents and monitoring all engineering deliverables Tracking of Documents and sending Documents to client, Engineers, Contractors or Subcontractors.
Transmitting Engineering Drawings to designated discipline through in house Database/ turn around day to day Distribution.
Always keep updates register for record keeping and maintain uniform system at all time.
Keep scanning for softcopy back-up files for all the documents including drawings for reproduction. Interface with Engineering Disciplines.
Establish and maintain the Uniform system for internal and external in issuing, tracking and reporting status of contract Drawings, specifications and Engineering Documents.
Track and distribute incoming and outgoing documents, drawings, specification from engineering contractors.
Received, maintains and implements the existing procedure for easy retrieval system of engineering documents given by the company to be used as a basis.
Responsible for implementing standard computer reporting system in tracking the latest revision and recommending for modification to meet the specific contract requirements.
Responsible in receiving incoming vendors documents from the supplier.
Prepare summary status reports for Transmittal, Shop drawing submittal, Material submittal, MIR, IR, etc.
Expedite all internal documents assuring returned to vendor with in the specified period of time.
Make sure all documents are properly handover with transmittal attached
Make sure filling system is properly labeled according to technical description and status..
Perform other task as assigned by your immediate supervising supervisor coupled with responsibilities.
Ø Received phone calls, documents and entertain clients & provide general information to clients and public queries.
Ø Review & Evaluate documents submitted by the applicants depending on the requirements needed on the jobs.
Ø Coordinates with the employers for processing requirements by the client.
Ø Contact the person hired and prepared all the documents needed for processing like visa, Medical, POEA documents and pre orientation seminar.
Ø Coordinates with the team with regards ticket bookings from the ticketing officer.
Ø Maintain and updates database for deployed personnel according to their work profession.
Ø Keeps and maintain filling system in chronological and orderly fashion.
Ø Back up files to server what ever files changes / updates documents taken from the filling room.
Ø Process incoming and outgoing mail, manually or electronically
Ø Help the team sending proposals for possible potential employers
Ø Maintain & updates web link and company web site.
Ø And generate reports at the end of the day.
Ø Responsible for scanning of all filed cases submitted by the clients.
Ø Scanning documents that include Backlog, Ongoing Files, For Filling, Finalization, Contracts, Additional Requirements and other documents needed.
Ø We can also crop, clean scan documents to ensure the highest resolution that appropriate to the original.
Ø Retrieve, pullout files, print files and transfer files from the proper storage & make sure that there’s no duplicate file of folder.
Ø Operate information retrieval systems and respond to requests for records.
Ø Create back up stored on the server for easy retrieval.
Ø Maintain Indexes for classification systems
Ø Maintain access lists for security-classified records.
Ø Labels filed cases according to retention and disposal schedules and prepare files for disposal.
Ø Sort Filed cases that is to file according to particular filing systems.
Ø File material in drawers, cabinets and storage boxes.
Ø Locate and remove materials from files when requested.
Ø Keep records of materials filed and removed.
Ø And other duties that may assign by my immediate supervising superior as a request for the job.
My last school attended and Graduated in the first tri-mester in august 28, 1999. with the Degree of Bachelor of Science in Computer Science.