Activity Coordinator
INTERSOS
مجموع سنوات الخبرة :5 years, 8 أشهر
The Main duties:
overall coordination and proper management of the Community Center CC and arrangements are taken for activities to be carried out in the center.
Monthly & Weekly work plan are shared and implemented for proper implementation of activities within the center.
Coordinator with revelant sub-office Logistician to guarantee proper functioning of the CC in terms of maintenance, supplies, cleaning materials, storage capacity.
Organize weekly/monthly meetings to plan activities with the projects’ teams, as well as regular meetings with CC support staff and logistics.
Assist the hiring of all staff, collaborating with the Project Manager and participating in interviews.
Follow HR procedures for all staff, and timely submission of documentation to HR and leave management.
Supervision of admin and support staff operating in the Community Center.
Train staff on procedures and full understanding of the project scope and goals.
Follow the team to be in the respective sectors are working effectively together, mitigate in case of tensions and Conflict and report immediately on HR related issues.
Prepared Logistics Plan monthly and raise the estimated cost for the CC needs in the plan.
Manage responsibly the petty cash.
Ensure that all other relevant administrative & financial
documentation (purchase requests, receipts) is completed accurately and timely as required.
Responsible for the proper running of the CC and collaborate closely with the Logistics department and the Project Manager for any procurement related to the Project.
Send Stock Requests in timely manner, including stock tracking (in and out) and ensure monthly reconciliation with logistics.
Assist the Logistics department in keeping all field bases functional and flag operational constraints in a timely manner.
Arranging the team’s movement on the ground, in collaboration with the Logistics department and ensure cost effective use of available resources.
Share monthly/weekly movement plans or missions.
Supervise operational support staff, such as guards and cleaners and report any issue directly to Logistics department and the Project Manager.
Provide qualitative & timely monthly reports to the Project Manager giving a comprehensive overview of the CC activities indicating the
challenges and mitigating measures proposed or to be implemented, indicating issues related to HR, and refer to next month’s planning.
The main duties:
Coordinate regularly with local authorities on all relevant activities.
Ensure continued sensitizing the community and targeted beneficiaries on selection criteria, process of registration and the food distribution period and date.
Managing the movement planning for the team.
Lead the registration and verification of the targeted beneficiaries.
Ensure the efficient Database of the targeted beneficiaries.
Develop monthly district distribution plan.
Ensure proper arrangement for the monthly food distribution cycle .
Supervise the monthly food distribution cycle .
Prepare and share daily distribution report DDR.
Report and share the daily base activities with Aldhale'e -GFA Project Manager.
Follow up on project operations and needs in the directorates.
Follow up of financial requests and transfers in the governorate.
Follow-up and review of the disbursements raised by the directorate coordinators, and to ensure their commitment.
Preparing daily, weekly, monthly and annual reports.
Documenting and archiving financial transactions paper and electronically.
Supervising and following up on the assets of the project.
The main duties:
Coordinate regularly with the authorities on all activities.
Training and Formation of technical committees.
Update timely the Distribution plan.
Regularly visit to the project sites to ensure that the activities implementation is closely monitored and field teams are supported.
Maintain accurate and comprehensive records on program activities and provide timely reports and updates both periodically and on request.
Provide regular updates on the status of the project activities.
Participated in Famine Risk Monitoring Assessments with WFP from 04May2018 to 13May 2018.
Maintained proactive, positive, and professional relationships with all stakeholders.
Prepared monthly spending plan.
Any tasks assigned to it by the administration.
excellent
good