Supply Chain Officer
Danish Refugee Council
Total years of experience :4 years, 5 Months
• Monitored and tracked supplier performance to enforce adherence to quality standards and established timelines.
• Maintained established levels of goods based on sales forecasts and demand to fulfill orders on time.
• Input, analyzed and reported on data covering all aspects of procurement operations.
• Maintained current understanding of pricing structures, market conditions and trends in industry.
• Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
• Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
• Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
• Maintained domestic and international supplies by coordinating with international contacts to source materials and manage distribution.
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Kept detailed track of asset maintenance and potential future costs to accurately portray data and advise clients.
• Managed complex equipment storage operations while effectively partnering with intermediary departments to complete projects.
• Monitored logistics performance and identified improvement opportunities.
• Collaborated with finance and program departments to facilitate smooth accomplishment of deadlines.
• Increased regulatory compliance by monitoring vehicles to verify adherence to operational, state and federal requirements.
• Provided all drivers with pertinent safety materials regarding rules and regulations.
• Ensuring that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Being responsible for all over the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities.
• Worked as part of the logistics team, managing all responsibilities related to supply, warehouses, and fleet as well as dispatching of goods.
• supervised in loading/unloading trucks when shipments are received or going out as well as processing/filing of disposal of items.
• Maintained appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose
• Supported in Establishment and maintenance of ethical, professional working relationships with suppliers and others.
• Ensured proper tracking of all vehicles and share an updated tracker with logistics manager and fleet officer on weekly basis.
• Assisted on ensuring that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Ensured documents are properly scanned and accounted for in an organized manner.
• Demonstrated effective communications with clients to drive service improvements.
• Developed contracts and procurement documentation with exceptional attention to detail.
• Managed ongoing contract variations, expirations and updates, ensuring all contracts were efficiently and accurately logged.
• Negotiated supplier quotes, securing cost savings on materials and equipment.
• Kept detailed records of incoming and outgoing stock for diligent supply management.
• Provided reliable administrative support, enhancing back-of-house logistics operations.
• Checked deliveries against purchase order details, authorizing, signing and documenting goods on SAP once assessed.
• Independently completed orders from raising purchase orders to invoicing and dispatch.
• Independently completed orders from raising purchase orders to invoicing and dispatching loading/g trucks when shipments are received or going out as well as processing / filing of disposal of items.
• Interact with third-party logistics service providers and supplier to support the team.
• a part on disposal of unserviceable or damaged items.
• process the payments for procurement cases with Finance team as requested by reviewing bills, invoices and purchase orders before submitting for payment/signatory.
• Support the procurement officer on timely dispatch of tender document and organizing the tender committee meeting.
• Routine communication, coordination and planning with the relevant requesting staff programs regarding the order and delivery of supplies.
• Support in the Establishment and maintenance of ethical, professional working relationships with suppliers and others.
• Ensure proper tracking of all vehicles and share an updated tracker with logistics manager and fleet officer on weekly basis.
• Solely managed a large daily administrative workload, prioritizing and delegating work effectively.
• Drove operational improvements which resulted in savings and improved profit margins.
• Resolved logistical problems, improved operations and provided exceptional client support.
• Provide support and/facilitate receiving or sending goods at the warehouses or projects.
• Participate in stock reconciliation, procurement process, and partner assessment.
• Work on improving the electronic and hardcopy archiving system.
• Provide support to logistics in fleet management and tracking system.
• Assist in the planning and capturing of fleet-related data in the track point
• Assist on implementation, checking and preparation of a report as well as logistics files.
• Support Admin on organizing field visits, events, review meetings, workshops and training sessions.
• Communicate effectively with customers, carriers, and teammates (phone and email correspondence).
• Assist with the supervising and coordination of the activities of disposal of an asset, stock items, and files.
• Support on supervising and following up office and warehouse construction as well as the payment process.
• Assist with forecasting, inventory planning, scheduling, purchasing, and market assessment.
• coordinating with other departments, drivers and workers.
• Review order acknowledgments, price changes and analyze impact.
• Perform other tasks assigned by the supervisor.
• Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
• Kept deliveries in line with import and export laws to minimize delays.