Assistant
Warba Bank
Total years of experience :15 years, 8 Months
for the Chief Corporate Bank Group Department
• To provide secretarial and administrative support to the concerned head and maintain relevant
records and documents.
▪ Draft letter, reports and official correspondences, and ensure the same is filed appropriately and
perform other administrative tasks to ensure the administrative functions of the respective
organization run smoothly and efficiently.
▪ Prepare and forward memorandum to concerned personal in various Warba bank`s organizations
and act as focal point of contact should they require assistance, information or documentation.
▪ Schedule business appointments for and on behalf of the concerned head, arrange business
meetings and coordinate and remind the concerned head with the appointment location, date
and timing.
▪ Coordinate the administration for arranging bookings and travel tickets for the concerned head.
▪ Record minutes of internal meetings conducted by the concerned head and circulate the same to
all concerned personal in the organization, if needed.
▪ Answer phone calls on behalf of the concerned head, provide information, take and relay
messages, direct calls to appropriate personal in the respective organization, if needed, place
outgoing calls on behalf of the concerned head as necessary.
▪ Greet and receive visitors of the concerned head, inform the concerned head to ensure that
required attention and hospitality and provided to the visitors.
▪ Ensure the concerned head incoming and outgoing mails are handled promptly and efficiently.
▪ Promote a professional image of the concerned head office at all times.
▪ Perform other duties as assigned by the concerned head.
to CEO and Top Management
▪ A short-term assignment of 3 months to cover the absence of the PA during maternity.
▪ Provide executive, administrative, and development support to the CEO and Board of Directors, as
well as the Senior Leadership Team and HR.
▪ Serve as the primary point of contact for internal and external on all matters pertaining to the
CEO.
▪ Assist the CEO with daily administrative duties and complete a broad variety of administrative
tasks that include managing an active calendar of appointments; completing expense reports;
composing and preparing correspondence; arranging complex and detailed travel plans including
flight tickets, accommodations and visit visas, itineraries and agendas and compiling documents
for meetings.
▪ Communicate with the general staff on the CEO’s behalf and coordinate logistics of high-level
meetings both internally and externally. Coordinate meetings and strategic activities with the
Senior Leadership Team, Management Team and Foundation Staff.
▪ Draft reports, letters and emails of solicitation, proposals; prepares and coordinates oral and
written communication with donors and prospects.
▪ Administratively support HR Department(recruitment support, document formatting, memo
writeups, and other administrative tasks.)
Collect and submit all requirements for issuing new residency visa\renewal, family visa\renewal,
driving license\renewal, commercial visa, work visa, visa cancelation, Civil ID, etc… to GRO team.
▪ Apply for KOC & all boundaries required passes applicationsand renew it.
▪ Mentor all employees’ data to maintain all renewed before expiration time.
▪ Handle travel ticket booking and accommodation arrangement for all employees as per their
reschedule and guests\visitors.
▪ Prepare purchase order for Personal Protective Equipment (PPE), business card and company logo.
▪ Assist in all facilities’ event arrangements and setups.
Support the timely and effective delivery of all marketing programs and initiatives.
▪ Collaborate closely with colleagues within the marketing and communication functions in order to
operate within the guidelines of both Alshaya and the host brand.
▪ Monitor artwork development, advertising, promotions, catalogues and magazines to be reviewed
and approved by upper management.(I.e. Clear all kind of advertising materials: Newspapers,
Magazines, Advertorial, Flyers, Banners, Radio scripts\spots, Cinema ads, Social media posts,
Landing page, Google ads, Menus, In store POS, etc…).
▪ Assure obtaining all media plans, booking and licenses needed to issue the
offers/campaign/promotions.
▪ Dealwith different brands sectors: Debenhams, Boots, The Cheesecake Factory, VaVaVoom,
Pottery Barn, Muji, Victoria Secret, etc.
▪ Maintain all artwork on a weekly basis reports and deliver to the senior management review.
▪ Participated in building a new marketing and development concept (customer award card).
(Caribou Coffee)
Projects & Real
Receive and screen telephone calls, conference calls visitors.
▪ Maintain calendar of appointments.
▪ Type letters (English - Arabic), memos, faxes, e-mails and prepare daily agenda.
▪ Fully responsible of faxes in & out.
▪ Handle translation duties from Arabic to English and vice versa.
▪ Make all requests related to the account department, banking transactions & salary transfer.
▪ Responsible for office stationary, computer equipment’s & all purchasing process.
▪ Request and receive quotations and price lists for supplies and metal equipment.
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courses: Kuwait English Language Programmer Course
