Human Resources & office Executive
Reach Employment Services
Total years of experience :13 years, 3 Months
•Preparation of offers and contracts, coordinating medical checks, and joining formalities of new employees. Conduct HR orientation for new employees.
•Explain all hiring process to the selected candidates, collecting requested hiring documents (candidate offer letter, collecting experience certificate/ NOC/ Project work/ Visa copy) for successful recruitment.
•Work closely with the immigration department to ensure permit issuance is in line with the company policy.
•Act as the point of contact between managers, supervisors end employees for all HR related Activities
•Prepares letters (Arabic and English) when ever requested by the employees for various administrative purposes (such as for embassies, account opening, loan application etc)
•Counseling employees on the interpretation of policies and procedures
•Monitor employee's time sheet and investigate, understand absent causes with the client.
•Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy and tracking deadlines.
•Managing all business development works when finalizing the initial contracts with the new client.
•All other tasks as per the job requirements.
•Posting job advertisements on newspapers, job portals and other website
• Identifying and sourcing prospective candidates using company's database, job portals, References
•Conducting preliminary interviews via telephone, briefing the candidate about requirements, responsibilities, salary and other benefits. Negotiating salary with the candidates.
•Coordinating between the candidate and the client for interview scheduling and feedback follow up.
•Updating the candidate about their application status.
•Updating In-house database in case of new client and new position.
•Follow up and ensuring Mobilization of candidates.
•Coordinating with Public Relation department to get the employment visa for the new hired employees.
•Updating and maintaining the company’s data management system, establishes and updates the candidate database files and records.
•Preparing weekly report to the Recruitment Manager for shortlisted and selection candidates
•Managing the activities, and supervising staff in the assigned Human Resources unit.
•Arranging candidate's interview.
•Preparing and sending offer letters to selected candidates, and regret letters to unsuccessful candidates
•Create announcements for new hires (Internal for HR Team and External for all other functions)
• Presenting company policies and procedures to new hires
• Handling all governmental issues: applying visas/RP, employees’ work permits & Insurance cards.
• Followed up with employees’ monthly attendance sheet.
•maintaining records of sick, emergency, casual and partial leaves, schedule staff annual leaves
•Handle all the queries of the employees (HR Letters, General Loans, salary in advance, etc…)
• Maintaining employee files and the HR filing system.
•Assisting with the day-to-day efficient operation of the HR office