Assistant Secretary
Qatar Petroleum Development Company Ltd – Japan
Total years of experience :3 years, 9 Months
Issuing Letters, delivery notes, packing list and manual cargo manifest for Gulf Helicopters.
Maintain proper filing system of purchase orders, material and service requisitions, contracts, correspondences and other important documents.
Assist in tender / In-house tender documents submissions Payment Requisitions and Request for Authorization (RFA) and other related materials as required by the FPD Manager.
Update the HLT Contract list to keep a track of the actual cost against the approve contract value and the validity of each HLT contracts as well as managing the budget excel list from time to time for every PO/Contracts issued, invoice received or materials/services received.
Update the log sheet of invoices received by all Departments.
Entering the details of the contract and budget of the invoices and keeping the track of the same by managing through an excel list
Play an integral part in managing the flow of information at the COVID - 19 Private Testing Centre is often the first point of contact for patients.
Providing excellent administrative and office support.
Facilitating day-to-day operations of the Department.
Responsible for registering walk-in patients, releasing results, posting payments to finance and booking patient appointment dates, and also contacting them to advise on admission.
Assisting the Supervisor and Manager in collecting
information related to patient bookings and reports upon request by the department.
Ensuring the medical, administrative, ethical, legal, and regulatory compliance for patient records.
Answers patient queries and provides information or relays messages to patients and medical Staff.
Collect and record patient feedback and data to support patient
Facilitate day to day operations effectively and efficiently.
Managing inbound and outbound calls through answering and screening calls.
Records and transcribes minutes of meetings.
Checking stocks related to office supplies and inventories as required.
Updating and maintaining documents managements systems as well as physical record.
Handing of petty cash and tracking of account balances.
Preparing documents, reports, emails and memos. as well as scheduling and coordinating meetings.
Performing general clerical duties such has scanning / photocopying / faxing / mailing.
Excellent organizational skills with the ability to prioritize work with effective time management skills.
Providing support and guidance to other administrative staff in the performance of various tasks related to communication, filing, word processing, duplicating and distribution of materials.
Answering and screening of inbound and outbound calls.
Managing calendars along with scheduling and coordinating meetings when required.
Preparing as well as organizing documents, reports, memos, emails, invoices.
Coordinating and providing clients with information concerning their travel requests.
Execution of general clerical work such as faxing / photocopy / printing / scanning / filing and mailing.
Managing a proper filing system of documents both in hardcopy and electronic form as well as updating the system.
Planning and organizing travel arrangements including developing itineraries as required
Managing the reception area effectively and efficiently.
Providing administrative as well as office support to facilitate day to day operations efficiently.
Managing, Answering and Screening of inbound and outbound calls accordingly.
Scheduling appointments and meeting as required.
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