Evert Pinto

● Assist in the recruitment and hiring of all front line employees
● Create a comprehensive job description based on hiring manager specifications to be used to recruit candidates while posting for the job.
● Informing internal staff for internal job postings.
● Coordinating and schedule meetings for interviews.
● Assisting in pre offer, on boarding and post joining documentation formalities
● Assisting the PRO with the documentation required for processing of visas.
● Administer medical insurance and related documentation and advice employees on eligibility criteria
● Responsible for arranging and conducting the induction sessions
● Provide HR support and advice to employees, explaining policies and procedures
● Collate the attendance sheets with all relevant information from all the HOD and work with Finance to process payroll on a timely manner
● Entering all the payroll related entries in HRMS
● Maintain and develop the personnel filing system accurately and up to date (i.e. new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick, and personal time off).
● Accurately record and maintain employee information in HRMS.
● Making sure that HRMS is updated up to date
● Opening Bank Accounts/ Salary Accounts for the new joiners.
● Drafting ad hoc employee letter (i.e. offer letter, Bank Letter, Salary Letter, Disciplinary action letter and NOC etc.
● Handling Leave Administration. Encoding all the Leave application in HRMS on time.
● Preparing Leave Salary Calculation and forward to Finance for further processing.
● Preparing the Full & Final Settlement for staff who resigned/Terminated and forward to Finance for further processing.
● Assist with tracking and reporting for MIS reports.
● Available for employees at all levels to advise, counsel and assist with problems or queries
● Encourage a good standard of employee conduct and behavior in a multicultural environment and coordinate disciplinary procedure when necessary.
● Arrange for Department Stationary requirements.
● Booking of air ticket and hotel accommodation.
● Assist team members in other HR activities
● Assist in Visa Processes, Employee Contracts, Leave Records
● Well versed with UAE Labour Laws.

Supervising and training junior staff in the administration dept.

● Carrying out reporting of payments issued third party transfers and miscellaneous expenses.
● Preparing bank reconciliation and statement of accounts.
● Following up with clients (Insurance company) for payment within the deadline time framed.
● Managing the settlement of medical claims from provider (Hospital, Pharmacy, Medical center) on behalf of the payer (Insurance Company) in all countries.
● Creating adjustment and resolving issues from payer and provider.
● Liaison with bank for transfers and handling bank issues.
● Liaison with foreign exchange for settlement of medical claims in foreign currency.
● Acquiring competitive quotation for purchasing of assets for the company.
● Preparing Local purchase order.
● Preparing of accountants payable & receivables from payer and provider.
● Booking of dispatch of courier documents
● Handling petty cash

● Keeping market update with regards to newly launched projects
● Coordinating with all Branch In-Charges and preparing reports for the HR department.
● Actively organize recruitment efforts, including resume searches and placement of advertising and conducting reference checks of potential employees.
● Handling of Recruitment, Joining Kit and Separation.
● Preparing the payroll report and monthly Cash Flow statements.
● Building relationship with clients and continuing the development of existing customer relations. Coordinating with all Branch In-Charges and preparing reports for the HR department.
● Accounting work - Preparation of voucher, accounts receivable and accounts payable, reconciliation reports and financial statements, bank reconciliation, dealing with banks, handling petty cash work, book keeping etc.

● Writing Books of Accounts, and Auditing books of Various Firms/Companies dealing in Trading, Manufacturing & Services Sector, and Conducting Audit.
● Accounting transactions, preparation bank reconciliation, dealing with banks, handling petty cash work.
● Maintaining files and records and ensures completeness and accuracy.