Executive Secretary
Nasser Bin Khaled
Total years of experience :21 years, 2 Months
• Coordinates with client’s executive secretaries or personal assistants in arranging meetings for the General Manager
• Travel arrangements i.e. hotel and airline tickets for General Manager and guests/visitors as requested.
• Phone calls and visitors are attended politely and message has been noted and forwarded to concerned recipient.
• Administer office stationeries and general office equipments.
• Assist in maintenance of GM’s file and various reports as requested.
• Assist and support tender team to obtain tender submission requirements.
• Assist and support Health and Safety Department on their activities and proposals for company and employees in safety and health awareness.
• Manage and arrange venue for training schedules in head office. (i.e refreshment, lunch, transportation)
• Preserve a high level of Confidentiality.
• Assist any administrative function as requested.
• Preparation of Material Requisition as needed thru COINS system.
• Transcribe dictation, types correspondence and reports.
• Composes routine letters, files correspondence and documents.
• Attends meetings and takes minutes when asked.
• Arranges meetings, appointments and maintains appointment schedules.
• Maintains a high level of Confidentiality
• Sorts incoming and outgoing mails and faxes for the Branch Manager
• Greets and screens visitors and phone calls and make necessary travel arrangements for the visitors.
• Observes and implements established policies and procedures.
• Keep records on phone calls and forward information to the Manager.
• Accountable in completing typing of reports error free and on time.
• Accountable for giving good image of the company
• Accountable for the communication skills and ability to be courteous to customers, visitors and employees.
• Reports directly to the Company President and Managing Directors
• Responsible on administrative and operational function in handling clean Water Distribution Company.
• Monitoring and preparation of Capital Expenditures for potential branch expansions.
• Analysis of revenue and expenses against the approved budget.
• Presentation of capital expenditures in proposing for branch expansion and presentation of branch performance against the approved budget on revenues and expenses.
• Determining the needs of customers in relation of attaining a potable drinking water. Establishing meetings with the community or home associations in initiating the awareness of having a portable drinking water in the area and basic knowledge in consumption of water as part of human basic commodities.
• Monitoring of cash availability for expenses funding.
• Preparation of Financial Statements and supporting schedules
• Preparation of disbursements based on budget and approved Capital Expenditures and petty operation and administrative costs.
• Assist the Branch Manager in analysis of revenue and expenses against the approved budget.
• Accuracy of statement of account in water consumption of customers.
• Conducts monthly inventory based on materials received and issued for the month for operational needs and project expansions.
• Assisting in preparation of monthly payroll
• Preparation of reports on the operation for international and local/domestic cargo flights based on incurred revenues and expenses on Clark Airport branch.
• Preparation of disbursements for payment on payables.
• Computerized auditing on the daily retail sales of merchandise
• Detailed audit required on daily sales transactions
• Finalization of daily sales figures against target approved sales.
• Minimum of 50 Point of Sales (POS) machines in the selling area recording cash sales, gift cheques sales, credit cards, purchase with discount, ATM cards, Cash cards, privilege cards and vouchers.
