Senior Administrative Assistant
Kuwait Foundation for the Advancement of Sciences
Total years of experience :11 years, 8 Months
Roles and responsibilities:
• Receive, log and screen correspondence ensuring that supporting background information is attached to correspondence to facilitate the Director in responding/taking action.
• Manage the Director's calendar by organizing meetings (both internal and external) and carrying out meeting logistics.
• Meet and greet the Director's visitors, ensuring to provide sufficient assistance and to respond to all information requests.
• Make and take telephone calls, and respond to routine inquiries.
• Undertake work processing of correspondence in Arabic and English and help process reports, including the drafting of documents as directed.
• Handle travel arrangements, visas and hotel reservations for the Director and his guests as and when required.
• Maintain confidentiality particularly in the circulation of sensitive information.
• Interface with all KFAS offices to ensure smooth and timely flow of communications and correspondence.
• Maintain and update office filing system ensuring the effective storage of the correspondence and documentation; ensure that sufficient file referencing is used to allow for easy retrieval of documents as required.
• Draft and send e-mails as and when required.
• Perform any other duties as assigned by the Director from time to time.