Procurement coordinator
First National Operation & Maintenance - NOMAC
مجموع سنوات الخبرة :13 years, 5 أشهر
• Reviewing purchase requisition submitted by the concerned functional unit, including the required specification, to ensure accurate orders and delivery
• Managing the purchase of supplies/services for power plant on a timely basis ensuring items purchased are of the highest quality and procured under competitive conditions
• Managing the issue of enquiry to prospective suppliers and preparing the other documentation as required by company practices and procedure
• Managing and review preparation of purchase orders, contracts and agreements planned with potential suppliers
• Creating purchase orders and Service Orders and submitting to the management for approvals
• Communicating with vendors and contractors to ensure prompt pick-up and delivery of shipments
• Collaborating with project company for the requirement of (ISP) Initial Spare Parts for new Power Plant Projects
• Analyzing information about spare parts technical specifications and descriptions provided by the project company
• Coordinating with China desk in Dubai corporate office to explore and identify the Chinese manufacturer and trading companies
• Issuing the enquiries to chinse vendors and preparing other documentation as required by company practices and procedures
• Procuring the complete ISP including Gas & Stream Turbine spares for IBRI, Suhar and Zarqa Independent Power Projects with the help of China desk
• Coordinating with china desk and local logistics vendors to ensuring the timely delivery with the proper documentations to avoid penalties
• Developing and identify the capable international suppliers or agents and (OEM’s) original equipment manufacturer for the required spare parts
• Preparing weekly updates to the NOMAC senior management & project company about the status of (ISP) initial spare parts of respective project
• Negotiating and select the best vendor in conjunction with the management, to ensure cost effectiveness, ensuring that full service is available at the best quality and least cost
• Coordinating with other Expediters, Inspectors and Logistics Coordinators to make sure the on-time delivery
• To ensuring the goods purchased as per specification in terms of quantity, quantity and delivery and to advise on those suppliers who fail to meet specifications
• Conducting site visits to suppliers’ facilities for prequalification and assessment
• Determining materials and supply needs through technical details and schedules
• Coordinating the delivery of supplies according to priorities and specifications
• Preparing supplier comparison statement to ensure the least rates and accurate technical specifications of required material
• Review purchase requisition submitted by the concerned functional unit, Including checking the required specification and suggested supplier if any, to ensure accurate orders and delivery
• Negotiate and select the best vendor in conjunction with the management services to ensure
• Cost effectiveness, ensuring that full service is available at the best quality and least cost
• Create purchase orders and Service Orders and submit to the management for further procedure
• Ensures that the correct materials arrive at the job site according to scheduled delivery
• Follow up expediting matters related to company purchased goods
• Closely follow up with vendors upon PO placement to ensure delivery of items on time.
• Coordinate with other Expediters, Inspectors and Logistics Coordinators
• Prepare expediting reports at the end of each operation, materials information systems
• Meetings with logistics in order to minimize the time between the delivery of the goods
• Obtain documents timely from the suppliers in agreement with the PO and contractual term
• Hiring logistics agents for transportation and custom clearance of the material from supplier to site
providing help and advice to customers using your organisation's products or services;
communicating courteously with customers by telephone, email, letter and face to face;
investigating and solving customers' problems, which may be complex or long-standing problems that have been passed on by customer service assistants;
handling customer complaints or any major incidents, such as a security issue or a customer being taken ill;
issuing refunds or compensation to customers;
keeping accurate records of discussions or correspondence with customers;
analysing statistics or other data to determine the level of customer service your organisation is providing;
producing written information for customers, often involving use of computer packages/software;
writing reports analysing the customer service that your organisation provides;
visiting customers to provide a one-to-one service;
developing feedback or complaints procedures for customers to use;
developing customer service procedures, policies and standards for your organisation or department;
meeting with other managers to discuss possible improvements to customer service;
being involved in staff recruitment and appraisals;
training staff to deliver a high standard of customer service;
leading or supervising a team of customer service staff;
learning about your organisation's products or services and keeping up to date with changes;
keeping ahead of developments in customer service by reading relevant journals, going to meetings and attending courses.
Interacted with suppliers and customers and dealt with queries
Prepared cheque for payments
Maintaining Cash Vouchers (Payments)
Attending a monthly audit of the factory
Handling suppliers from invoice booking to Payments
Providing support for director of handling PDMEA accounts
Accounts Payable:
Process vendor and supplier invoices, in a timely manner, verifying
accuracy, approvals and account coding in accordance with Ministry and
agency requirements
Prepares cheques and associated reports, as required in accordance with agency schedules
Prepare and maintain pre-authorize payments monthly or as required
Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly
Reconcile Accounts Payable sub-ledger to General Ledger monthly
Enter and reconcile cheques cashed to accounting software monthly
Respond to vendor inquiries as require
Accounts Receivable:
Process all client or miscellaneous payments daily or as required to subledger
Maintain and distribute accurate listing of overdue accounts and
suspensions in accordance with agency policies
Refer overdue accounts to Director of Finance for adjustments, write- off or collections
Prepare accounting adjustment forms where required
Respond to client or payer account inquiries as required
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