Fahad Al Qufaie

Administrative Assistant at National Methanol Company – Ibn Sina (A SABIC Affilicate)

• Saudi Arabia - Jubail
• My current job since December 2014

 Handling invoices for Man Power
 Prepare Letter to clients and subcontractors
 Handling daily schedule of Manager as per proper time
 Co-ordinate and follow up with affiliated recruitments
 Arranging department base Recruitments
 Uploading all reading sheets in Department Portal
 Conducting Monthly EHSS & Staff communication Meeting
 Responsible for personnel files and confidential documents
 Keeping and controlling of stationaries for concerned department
 Maintain electronic copies of all technical records, data sheets, vendor data’s etc…
 Maintaining employees level records, time keeping records & vacation schedules
 Handling all typing jobs like Quotation, Delivery Note and other office related jobs
 Maintaining various types of records / registers
 Handling fax machine and Xerox machine
 Making Safety Presentations to aware department employees
 Under taking additional and other related duties as required
 Making list for the store clearance
 Updating all material lists
 Preparing memo for staff and supplying company
 Raising general maintenance order for equipment’s and machineries
 Preparing weekly and monthly reports
 Filing all important documents properly
 Keeping moral relation with all staffs
 Covering the position of Quality Coordinator
 Reviewing all Operating Procedures as per review schedule
 Updating all documents like Operating Procedures, Blind List, Tag lists, Clearing Procedures, SHEMS Procedures etc…
 Attending Internal & External Audits as a Quality Co-Coordinator
 Well maintain department portal
 Arranging Trainings and Courses of department staffs