fahad anis

As the Lead Contracts Administrator for The Avenues Riyadh, a SAR 7.3 billion (USD 2 billion) mall project, I manage complex legal and contractual issues in accordance with the FIDIC Yellow Book 1999. My responsibilities include overseeing all contractual matters at the PMO level, drafting and managing correspondence with stakeholders, and providing support to site contracts and commercial teams. I participate in high-level meetings with the Employer and Engineer to discuss contract performance and resolve disputes while maintaining detailed records of key documents to track obligations and compliance issues.

I also administer over 50 subcontracts, ensuring clear terms and alignment with project requirements through collaboration with the Procurement/SMD department. This involves fostering relationships with specialized subcontractors and addressing contractual issues proactively to maintain positive working relationships. By coordinating with the Construction team, I address performance-related issues, ensuring adherence to quality assurance and safety standards, while keeping management informed about relevant subcontractual obligations and liabilities.

Main Contract Administration of $2.25 Billion Contract:
- Handling all contractual issues on projects from PMO level, i.e. Main Contract administration and Subcontract administration.
- Drafting Contractual Correspondence with all stakeholders, (2500+ contractual letters).
- Identifying claims, settling contractual disputes via formal meetings, etc.
- Involved in the preparation of detailed Extension of time (EOT) narrative with an internationally reputed Consultant DGJones.
- Providing full support to the site Contracts/commercial teams in handling all contractual & commercial matters of the project.
- Managing the Contractual matters of the Medical Equipment vendors for all the Hospitals.

Variations & Claims (Approved for >$100 Million):
- Responsible for review and administer documentation of variation and claims (IDV, NOV & RAV) to their scope of work,
- Settled Claims & Variations (of >$100 million) under the Contract,
- Coordination with other departments like Cost Control, Planning, Procurement & Purchase for collecting compiling details for variations and claims to compile & collate documentation required for claims and Variations.
- Maintained a running log of Claims & Variations and all contractual correspondence.
- Reviewing and finalizing the Variation Orders & Claims of the Sub-contractor received from all the 5 Project Sites
- Supervise and coordinate with QS/Cost Engineers (a team of more than 15 QSs) for complying with contract requirements.
- Preparation and Maintenance of essential logs specifically for tracking the variation status of all the Subcontractor Site-wise and involved in the Monthly Internal meeting for Sub-contractor’s variations.
- Attending high level meeting with client on Monthly basis for the review/settlement of Monthly variation Log

Subcontract Administration of 100+ Subcontracts:
- Drafting and Negotiating Subcontracts and preparation of complete set of Subcontract Documents in coordination with the Procurement department. (independently drafted more than 100 subcontracted and their related amendments, related to architectural, civil, electromechanical, ICT, conveying systems, etc.),
- Resolving contractual issues with the Subcontract including drafting formal letters and attending meetings/negotiations of a contractual nature.
- Assisting in the certification of Subcontractor’s monthly payments at Program Level received from all 5 Project Sites, managing control of the Sub-Contractor's Insurances, Guarantees and Warranties until final account settlement.
- Responsible for the recording and updating the Subcontract key documents and updating the Management regarding the relevant sub-contractual obligations and liabilities, in accordance with the Subcontract.

Other Pertinent Assignments:
- Responsible for the recording and updating the project key documents such as insurance, bank guarantees, bonds, etc. and updating the Management regarding the relevant contractual obligations and liabilities, in accordance with the Contract.
- Responsible for project handing over requirements and final settlements, including the submission of the commissioning and the Operation and Maintenance- Close-Out Documents, in coordination with the relevant Civil, MEP & MEQ teams.
- Working on a modern and highly unique document system known as: Aconex Document control System”
- Carrying out any other tasks assigned by the Management relating to Contracts & Commercial, such as but not limited to, coordination with Head office (HO) for Annual auditing, updating the HO (SCC) regarding the status of the claims and VOs, Certified Ethics officer, etc.

- Worked at Corporate Office (Jeddah) as a Contracts Engineer as Client to various Subcontractors. I was primarily responsible for managing the contractual correspondence with subcontractors, invoices of subcontractors in liaison with the budget department for coordination of BOQ and tender documents.
- Reviewed and Processed of Sub-Contractor’s interim payments certificates
- Reviewed and finalized the variation orders of the Subcontractor and recommending contractual advice to the Higher Management.
- Contractual Correspondence with sub-Contractors and vendors and attending meetings/negotiations of a contractual nature.
- Preparation of sub-contract agreements and amendments in coordination with the procurement department specifically for hospital maintenance works
- Direct coordination with internal and external Clients (specifically the internal Hospital Group) regarding the Project Contractual matters

Contract Administration & Contract Management at Regional office level using 1987 FIDIC Old Red Book (Conditions of Contract for works of Civil Engineering Construction), with Public Sector Clients and Contractors
- Carrying out voluminous Contractual Correspondence with Employer & Contractors and maintaining minutes of meetings.(drafted more than 300 contractual letters)
- Reviewed and assisted Sites in Certification of Contractor’s interim payments’ at regional office level.
- Reviewed and recommending the Variation Orders & Claims of the Contractor at regional office received from Project Sites
- Assistance to Client for “Invitation to Bid” and execute entire Bidding Process, Evaluation of Bids and recommendation for award of Contract
- Pre-Qualification & Evaluation of Contractors and recommendation for Pre-Qualification
- Involved in the preparation and revisions of PC-1 for Public Sector Executing Agency (PAK PWD)
- Assisted Sites in analyzing the project progress, mitigating delays, and advised in contractual matters that needed expert contractual advice in consultation with Senior Contract Experts within NESPAK
- Involved in the preparation of Consultancy Agreements for public sector Projects.
- Preparation and Maintenance of essential logs for tracking various Contract Management Objectives.
- Managed record and processing of Consultancy Service Invoices and Payments in liaison with Clients