Lead Document Controller
SNC Lavalin
مجموع سنوات الخبرة :18 years, 2 أشهر
Leading DCC Department
28X28 Rotation
Supervision receiving all CPF project documents/drawings from consultant & construction contractors & return with comments/approval.
Supervision of distribution all technical documents/drawings received by consultant/contractors to discipline engineer for their review/approval according to internal distribution matrix with internal squad check notification form.
Supervision uploading & update record for all related project technical, none technical documents / drawings in Aconex system.
Coordinate & follow-up with contractor in order to closeout all issued NCRs, site instructions & issue weekly, monthly status reports to construction manager.
Recommend improvements for OMV document & numbering control procedure coordinate with project QA/QC Manager.
Issuing latest approved for construction drawings controlled copy to construction contractors to avoid delay in site activities.
Weekly meeting with contractors discuss about resubmitting all pending documents/drawings to OMV for approval in order to continue site activities as per agreed schedule.
Lead the Document Management department at Tatweer Petroleum, providing effective direction and motivation of the departmental staff.
Supervision of Maintain & update FileNet / Tatweer Docs System for all approved drawings & documents.
Supervise archiving, photocopying, scanning as well as uploading and downloading of e-correspondence, and other documents.
Log all the documents including (Correspondence, Technical Documents, Geological Reports, Well Reports, Logs, Service Completion Report, Final Well Report, Drilling Manuals, HSE Manual, Minutes of Meetings and Contractor Performance, etc.
Monitoring procedure of all received technical documents & drawings from contractor / subcontractor’s and forwarding to related department for further action.
Preparation of outgoing transmittals for approved documents and sending back to contractor/subcontractors.
Establishing, monitoring and updating of the Project Distribution Matrix.
Generate file codes and maintain/update file coding system.
Coordinate with Department Heads to define Archival & Disposal date of the files.
Direct and maintain current and archive filing systems with hard/soft copies to ensure latest revision status of Documents/Drawings properly in master file.
Preparing Daily, Weekly and Monthly Progress Reports based on input from Document Control Staff.
Issue equipment, valves, and piping tag numbering according to discipline and standard approved Tatweer Petroleum procedure.
Update database for issued tag numbers to designer / contractor to avoid any duplication and make sure all record up to date.
Update and issue weekly summary for issued tag numbering requests to all department’s head.
PROJECT: NDIA - New Doha International Airport (EPC Project Value $ 1.2 Billion)
Consultant: Over Seas Bechtel Incorporated.
Responsibilities: -
Receiving all technical documents Transmittals / Submittals, drawings from vender's, subcontractor’s correspondence, supervision to scan all received documents in pdf format and uploading all electronic files and data entry of received documents in (Enterprise Informatics) EB web software database for project connected with local server.
Leading to assistant Document Controllers about internal & external document control procedure.
Generating Daily, Weekly & Monthly report tracking by EB software of all pending documents in order to sending to related department and subcontractors for resubmission to consultant.
Preparation outgoing transmittals of daily documents submittals, Method Statement, Material Data Sheets, IRF, ITP’s, Design Drawings, Design Comments, Shop Drawings, NOC’s, Material Samples or other technical documents according to engineering discipline and consultant’s requirements submitting to consultant for their review and approval.
Supervision data entry of received / submitted documents from consultant and subcontractors ensure the correct revision and location of documents into their designated electronic folders.
Supervision for Distribution of approved drawings, correspondence, IOM’s with controlled copy stamp to related department according to internal distribution matrix certified by ISO 9001 & approved by Consultant.
Maintenance of controlled documents register, registering of internal and external documents, manage the document or drawing review process, internal and external, keeping record of incoming and outgoing drawings and maintain obsolete documents & drawing hard & soft copies.
Requirement for Discipline Internal Checking and for Inter Discipline Checking & Final documentation requirement.
Coordinates technical documents, drawings submit to direct consultant’s database on “Expedition”, review, tracking and transmittal of all documents, Technical and non-technical, throughout the Company.
Working on “Expedition” generating of all types of submittals according to engineering Discipline, structural, civil, architectural, MEP, etc. and also generating of daily RFI, MIR, and daily site activities report on expedition.
Generating Daily, Weekly & Monthly Report tracking by MS Access software and sending to subcontractor for resubmission pending documents.
Receives all projects’ relevant documents and ensures the technical documents are stored properly and creates efficient data storage/filing systems. Develops and maintains an up to date efficient systems.
Provide support to project engineering management team with regards to technical document management, bulk uploading and downloading of technical documents in the company using interface applications program to local net work server.
Supervises data entry of issued / received documents in database and ensure the document’s correct revision and location of documents into their designated electronic folders.
Carry out quality checks on incoming and outgoing documents before uploading in the system and track receipt, distributions and review of engineering and vendor documents.
Ensures that all aspects of documentations are effectively controlled and distributed related department quality records, publications, etc.
Provide proper document numbering of all documents produced by engineering Services. Changes on documents should be reflected and updated the relevant documents as required in archives.
Additional Responsibilities:-
Generating all kind of subcontractor agreements, Material, Vehicle, entry passes for ARAMCO premises in Arabic.
All kinds of letter drafting in Arabic.
Preparation of FCL / LCL all types of bills of lading to using “UCM” software related export department and send to local clients to by courier or to overseas agents by email.
Generating Weekly & Monthly Report tracking by “UCM software” and sending to Export Manager.
Correspondence with overseas agents about cargo release to consignee / notify party after clearance of shipper (incase of prepaid shipment) in order to release the cargo of consignee amendment in bills of lading.
Establishing the filing system of issued bills of lading, stuffing reports of planned vessel, or other documentation work related export.
Correspondence with shipping lines for conformation vessel’s arrival and selling date in order to load planned cargo to vessel.
Coordinate to send all details of shipment with vessel name, voyage no and issued bills of lading with attached their necessary documents in order to release shipment to consignee.
Book Keeping (Daily Cash Flow)
Checking Trial Balance Sheet
Checking Bank Charges / Reconciliation/Markup
Checking documents / Bills receiving
Checking monthly Sales & Purchase Invoice
Checking Sales Tax / Income Tax Challan
Preparing employees contract and yearly evaluation
Microsoft Tools (Word, Excel, Access, PowerPoint, Outlook, Project, Visio etc.), Macromedia Flash, Adobe Photoshop, Ulead Photo Express and many other utilities for different purposes.