HR and Administration manager
Saudi Valves manufacturing company
Total years of experience :16 years, 5 Months
To set-up Human Resource Department:
HR Policies & Procedure according Labour Law of KSA
Organization Chart
Recruitment Process & Workflow
Job Description
Job Evaluation.
Salary Structure
Compensation & Benefits
Learning & Development
• Monitor the manpower and work efficiency and productivity.
• Screening and short listing of applicants and conducting initial interviews before referring to the department managers.
• Prepare the weekly, Monthly Recruitment Reports
• Working on best talent acquisition sources and insuring professional and practical completion of recruitment activities
• Organizing with team effort face to face interviews with potential talents and pre hiring assessments.
• Working with Recruitment Agencies to get candidates from different sources
• Report to HR manager for progress, update and further instructions related to Recruitment.
• Ensure all vacancies are filled with the suitable candidate and within the targeted time
• Utilize online recruitment service to attract and source applicants
• Responsible of Analyzing the employees turnover, Saudization reports and create plan for recruitment needs
• Create awareness among the employees about the HR policies & procedures
• Prepare and send out successful and unsuccessful letters to candidates.
• Coordinate with the HR Operation Manager to submit candidate’s offers and follow-up to conclude the recruitment process.
• Responsible for developing talent acquisition channels to ease the employment process by building talent pool of active candidates.
• Monthly meetings with the Country functional managers to secure the information flow with regards to high potentials and succession plans.
• Build and maintain a strong network within the right pools of talents, recruitment agencies and recruitment related platforms.
• Creating recruitment plan to serve the continuous need for high potentials.
• Selecting the right sourcing channels for the right profile of candidates we will target per position in a cost-conscious way.
• Implementing rules and guidelines in the areas of recruitment in my Country.
• Connected with the Country Recruitment manager to get support on my day-to-day work and function specific expertise and direction.
• Always available to help and support colleagues in my own department.
• Monitoring the costs of my recruitment efforts.
• Ensure that our function stays within recruitment budget and that the stores make the most cost-efficient and qualitative recruitment choices.
• Monitor Store KPIs such as country open positions, positions per recruiter, time to fill.
My Achievements:
• Female % is at highest in store history.
• People turn-over is at lowest in store history.
• Saudization % is at highest in store history.
•Designed Software ( Microsoft Access ) to maintain & prints all documents of recruitment in few minutes such as Medical Report, Employment Offer, Employment Contract & Joining Letter. •Maintains ties with universities, professional associations and other potential sources of talent. •Arranges for participation of recruitment in career days to facilitate recruitment intakes of fresh graduates to enhance database Saudization. •Drafts advertisement for open positions. •Places advertisements for positions in the appropriate newspapers, journals, websites and other media in order to ensure they reach the target audience •Organizes interview logistics, including travel, paperwork, facilities and scheduling •Checks candidates’ references •Completes and follows-up with on-boarding paperwork •Organizes an orientation program for new hires in coordination with the appropriate training specialist(s) •Administers company profile on websites such as LinkedIn and other international professional associations •Processes requests for recruitment actions in a timely manner •Screens candidates to provide those who are qualified to the Recruitment Supervisor for consideration •Keeps candidates updated on the status of their application •Liaises with Saudi staffing firms or head hunters, as required •Communicate with Universities, professional associations, and staffing firms to determine new sources of talent •Coordinate with Division Directors and Department Managers to determine their staffing needs •Conducting periodic meetings with subordinates to ensure that priorities are clear and actions are running smoothly Manpower Analyst Acting From Sep, 2014 - April, 2015 •Updates organization structure and job profiles periodically •Works through Oracle ERP system, identifies and establishes relationship of all HR functions •Preparing Weekly, Monthly & Annual Report for attrition rate •Build Manpower Needs for 2015 •Prepare Manpower KPI’s for HR department •Monitor movement such as transfer within department or from department to department. •Preparing Manpower Plan (Short Term & Long Term) •Received MCR ( Manpower Change Request ) From Concern Department of type action is Promotion or Transfer shall be budgeted •Ensure all budgeted positions have well defined and appropriate job descriptions Prepare handover of all jobs positions to HRMS Manager and Talent Acquisition department •Create All budgeted positions within Oracle EPS.
•Manpower analyzing with all departments to determine really manpower needs of each department.
•Maintain an updated roster of participant placements & potential job opportunities.
•Effective & fast recruitment processes both internally & externally.
•Providing current recruitment knowledge & trends within the market overall.
•Active use of recruitment tools such as job flow and hire system ( ERP ).
•Work closely with assigned business HRM to deliver recruitment needs.
•Follow up & coordinate with recruitment channels.
•Prepared Manpower Planning & Recruitment Procedures
•Prepared Recruitment Process Flowchart
•Put Job Posting in our Career Website provided by Bayt.com
•Attracted the best candidate to join with us to achieve our vision and mission.
•Searching & Scanning For CV’s From ( Bayt.com )
•Execute pre-screening / final phone / face to face interview for junior and mid-level posts, and support all parties in concern with assessment.
•Submit candidates offers & follow up.
•Coordinate with universities, events in relation to targeted hires.
•Proactive coordination with departments for interview.
•Report weekly and when required to recruitment & staffing management for progress update and further instruction.
•Update and deliver weekly metrics for assigned hire.
•Implemented Recruitment Tracking System by Access Program
•Setting Annual Recruitment Plan & Budgets.
•Manpower Planning: Workforce & Vacancy Analysis, Recruitment & Replacement Planning.
Designed program by SharePoint in YANSAB Portal. For submission of leave, overtime and training requests through YANSAB Portal with approval by supervision.
Reason of Paperless consumption .
Organized IDP ( Individual Development Planning ) for each employee every year.
Organized JQP Plan ( Job Qualification Program ) for each employee, this program is employee incentive every year . Saudization Plan every year.
Originated program software by access for Maintenance on how to save tools.
Add/Remove of Shift Allowance using SAP
Creating service entry sheets for all departments, purchase requisition creation .
SAP System Follows the set of standard in filing system and to assure that all papers / documents are in order and well documented. Logs or registers each incoming / outgoing documents.
Distributes documents to staff and section concerned.
Maintains individual employee files, if required, or as directed by the manager.
Arrange interview schedule between contractors(s) and Yansab. Able to verify invoices and monitor budgetary concerns. Familiarized with all office equipment operation, such as fax machine, telephone, photocopy machines, and electronic typewriter.
Performing other duties as directed by his superior / manager
