Associate warehouses operator
Johns Hopkins Aramco Healthcare - JHAH
مجموع سنوات الخبرة :25 years, 7 أشهر
Main duties are as following
• Coordinate the day to day activities of the warehouse
• Ensure that materials are received in a timely manner inspected for damage and accuracy and allocated to the designated storage location
• Ensure special precautions are taken for storage of volatile/inflammatory or sensitive materials to ensure safety
• Control and monitor the issue of materials and spare parts according to the FIFO principle and as per company procedures
• Support inventory counting as required
Operations optimization:
• Plan and organize storage space to ensure optimal utilization of warehouse
• Consolidate and prioritize material orders to ensure specific shipping instructions are considered, material pickup schedule is communicated and shipping dates are respected
Records management:
• Timely and accurately record material movement in SAP
• Prepare document such as receiving reports and payment approvals
• Damage reports, technical inspection requests, etc
(Major responsibilities and target accomplishments expected of the position including the typical problems
encountered in carrying out the responsibilities.)
1. Provide office support services in order to ensure efficiency and effectiveness within the
Band Office
Main Activities
Receive, direct and relay telephone messages and fax messages
Direct the general public to the appropriate staff member
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, conferences and conference
telephone calls
Make preparations for Band Council and committee meetings
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide word-processing and secretarial support
Type confidential documents on a wordprocessing system
2. Provide support to the Chief and First Nation Administrator
Main Activities
Assist the Chief and First Nation Administrator as requested
Provide administrative services for the Chief and First Nation Administrator
3. Perform other related duties as required
4. Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
5.Manage and maintain executives' schedules.
6. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
7.Set up and oversee administrative policies and procedures for offices and/or organizations.
8.Supervise and train other clerical staff.
9.Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
10.Make travel arrangements for executives.
11.Travel outside the region in the event of work required
Responsibility : -
Maintain close business relations and rapport with local regulatory offices/agencies and selected key clients and major customers for WSS Dammam HO Customs Clearance agency services for clarity and understanding of actions/results required for booked order/order requirement but not limited to:
- customers with negotiated contract/agreement for Customs Clearance handling services
- confirmed order/booking from Maritime Logistics Sales & Maritime Logistics Operations
- liaise with duly designated representative(s) of local regulatory offices/agencies for car-go, shipments (air and sea) import and export requisites, order/order requirement
- coordinate, follow up, of local regulatory offices/agencies for documentation requisites to ensure smooth job executions and reduce potential operational delays that might result to demurrages and detention charges
- function as a link between selected key account clients/customers and Customs Clear-ance operational progress/updates on shipments/cargo consigned to WSS Dammam
- function as a link between selected key accounts and major customers and Finance & Accounts pre funding, accounts receivables, disputes arising from SOA and accounts reconciliation
Develop business relation and cooperation with selected key accounts and major customers of Maritime Logistics and Liner Agency business streams but not lim-ited to:
- function as a link between key account clients/customers of Maritime Logis-tics for operational progress/updates on shipment/cargo consigned to Mari-time Logistics
function as a link between key account clients/customers of Liner Agency for op-erational progress/updates on shipment/cargo consigned to Liner Agency
Job Title : Operations Supervisor (NVOCC Operations/Logistics Dept.)
Responsibility : -
- Handling and monitoring console boxes /FCL/LCL shipments.
- Coordinate with Bonded Warehouse staffs on a daily basis for smooth operation.
- Arrangement of de-stuffing the CNTR in the warehouse and preparing the tally sheet, short landed report in case of missing cargo and sending the same to relevant agent for further ac-tion.
- Visiting B/W once in a month. Preparing detailed EIR records send it across to B/Warehouse staffs for checking to ensure timely dispatching of empty containers to Saudi Dev. and collec-tion of EIR in time.
- Arranging the empty return to the respective line terminal to avoid detention.
- Responsible for all local road transport requirements, including pricing with contractors and arrangement of required transport with feedback to customers.
- Attend all the queries for clearance, transportation etc received from Marine Ops local customers as well as overseas agents.
- Preparation of cost sheets for the console containers as well as FCL and freehand LCL. distribution of the port, stripping BL and docs charges according to the volume of the cargo and raising the invoices to customers accordingly.
Job Title : Logistics Coordinator (NVOCC Operations/Logistics Dept.)
Responsibility : -
- Submission of manifest (console) - arrange collection of D/O from the agents.
- Follow up for the arrival from the respective lines for in hand Pre-Alerts.
- Arranging the relevant documents/deposit for the console boxes to move to free zone area.
- Intimating the cnee after the de-stuffing of CNTR.
- Responsible for all project / ro-ro related local operational requirements, including pricing with contractors and arrangement of required transport with feedback to customers. A list of all service providers to be drafted and maintained, including transporters, customs clearance brokers, heavy lift operators, crane 0perators, break bulk agents, etc with full contact details.
- Responsible for all local road transport requirements, including pricing with contractors and arrangement of required transport with feedback to customers.
- Responsible for Logistics driver activity and delivery vehicle efficiency.
- Responsible for co-ordination of airfreight & lcl shipment delivery.
- Responsible for Lashing Material & Ships-spares (Re-Export ).
Produces correspondence, manuscripts, notes, summaries, meeting minutes and other material from a variety of sources
Develops and maintains departmental files, documents, data files and confidential information
Answers incoming telephone calls and refers to appropriate personnel for proper handling
Gathers and summarizes data for projects, studies and reports
Monitors accounts and budgets and researches policies and procedures
Responds to requests for information concerning office and organizational procedures, programs and other activities/functions
Coordinates special functions and/or programs as assigned, including special studies, surveys, publications, etc.
Serves as a liaison between departments and others
Coordination of meetings and administrative response to the official letters
Management information system a diploma
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