Senior Document Controller
Saudi Arabian Parsons Ltd
Total years of experience :23 years, 9 Months
Checking and processing of all incoming documents (drawings, material/product submittals, method statements, specifications, RFIs, FCRs, NCRs, sketches, calculation reports, test reports and other technical documents) and correspondences before making distribution to addressee/recipient;
Maintain and update different logs i.e. Drawings Log (design, construction and as-built drawings), Material Submittals Log, NCRs logs, RFIs Log and other required logs by the Project Director;
Coordinate with concerned parties i.e. contractors, consultants, project managers, client, etc. on matters concerning problems in documents submittal i.e. Document Number, Revision, Document Status, etc. and make action on the direction of the Project Director;
Follow procedures through coordination with the project control department and different engineering disciplines.
Perform quality control checks to ensure documentation compliance required by the Quality Management System.
Process drawings and documents with the use of ACONEX.
Prepare and submit regular DCC Reports to the Project Director, Design Manager, Project Control Manager and Site Supervision Manager;
Review procedures and recommend/submit proposal/changes to Project Director in collaboration with the QA/QC Manager;
Established a procedural framework for identifying, collecting, distributing and filing the controlled documents for the program, which includes writing and maintaining document control procedures and participating in the development and roll-out of document control tools.
Ensure the project team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the program.
Conduct spot audit in DC department in central and site office to ensure it adhere and compliance as per the DC procedure approved by the client
Validate the information contained in the document, as well as ensure that the document and any other files submitted with it are approved and follow up the same with the EDMS (Aconex).
Responsible for the timely distribution of all document deliverables.
Report directly to the Program Document Controls Manager with a functional responsibility to the Lead Document Controller.
Controlling Drawings and Documents such as drawing numbering, tracking, distribution, receivables, electronic storage, retrieval, and report generation for all incoming and outgoing correspondences, documents and drawings.
Assist in the establishment of processes for review, approval and distribution of information at project level.
Assist and support the Project Control Manager, in system development when required.
Engage in discussions with key project stakeholders on document control requirements as required.
Input to the continuous improvement of Project EDMS with the means to securely store, retrieve and view information for Project team.
Assign confidentiality levels and govern access and viewing rights for Project EDMS as approved by the Project Controls Manager.
Coordinate amongst the different departments within the company, and ensuring that all documents are kept in the appropriate place and filed in the appropriate departmental archive.
Review, update, identify changes, identify revision status and provide access to the document when required.
Responsible for Customer relationship management and the process of communicating with customers throughout the various stages of the purchasing process.
Coordinate and participate in promotional activities like trade shows, advertising and Trade-Ins
Developing and implementing the long- and short-term marketing strategies to hold on to an existing customer and to find new ones.
Exploring the need of the customers, market dynamism, changing Taste and preferences of Customers
Understanding the pulse of the Market and work with customers to understand requirements of current and potential customers
Communicate with management to enable effective resource planning based on anticipated fulfillment requirements.
Sourcing market information about the competitors, and helping the management to design counter strategies.
Educational Qualification: