Administrative Coordinator
Darwish Bin Ahmed and Sons
Total des années d'expérience :6 years, 10 Mois
Prepare offers to customer & generate weekly report
Prepares Forex booking sheet and costing sheets to offers. In‐charge of filing costing sheets
Offer preparation for military customers (commercial and technical) & costing
Prepares tender submittal (commercial, technical, costing)
Coordination for business travel arrangements for project inspections outside UAE (hotel, transportation, agenda’s,
documents, etc....) between the COO, supplier’s/principles and end‐user, whenever required/requested Etisalat bills approvals
Make travel Expense for Business Trips
Leading the overall HR & Admin. function across the group; managing the complete new‐hire, benefits, leave,
termination and payroll paperwork
Administering vehicle renewal and ensuring that vehicles documents files are updated
Developing& implementing F&P; managing meeting schedules & maintaining MOM
Creating social media advertisement plans for every month
Formulating, implementing & communicating HR & Admin. budgets, policies & SOPs in line with changing business environment
Planning manpower requirements as per project needs and managing recruitment as per planned budget Processing visa applications, renewals, obtaining work permit, de‐porting formalities and arranging accommodation for employees on their arrival
Preparing offer letters, contracts of employment, job descriptions, maintaining employee database & personnel files Designing & planning the induction & orientation programs on policies, job roles for smooth absorption of employees Defining KRAs, evaluating performance against objectives and facilitating the employee promotion, transfer and appraisal
Working on time‐office operations, processing & verifying payroll to timely disbursement of salaries
Maintaining the statutory documents, resolving legal issues and ensuring timely renewals
Generating MIS reports on manpower, assets allocation and daily manpower project wise for assisting decision‐making
Managing the general, office and site administration; monitoring the operations pertaining to housekeeping, security,
transportation, pantry services, stationery, telecommunication, internal transport, overseas employee travel and so on
Highlight:
Steered efforts in implementation of ISO Certification and Kaizen Rule
Leading the overall HR & Admin. function across the group; managing the complete new‐hire, benefits, leave,
termination and payroll paperwork
Administering vehicle renewal and ensuring that vehicles documents files are updated
Developing& implementing F&P; managing meeting schedules & maintaining MOM
Creating social media advertisement plans for every month
Formulating, implementing & communicating HR & Admin. budgets, policies & SOPs in line with changing business environment
Planning manpower requirements as per project needs and managing recruitment as per planned budget Processing visa applications, renewals, obtaining work permit, de‐porting formalities and arranging accommodation for employees on their arrival
Preparing offer letters, contracts of employment, job descriptions, maintaining employee database & personnel files Designing & planning the induction & orientation programs on policies, job roles for smooth absorption of employees Defining KRAs, evaluating performance against objectives and facilitating the employee promotion, transfer and appraisal
Working on time‐office operations, processing & verifying payroll to timely disbursement of salaries
Maintaining the statutory documents, resolving legal issues and ensuring timely renewals
Generating MIS reports on manpower, assets allocation and daily manpower project wise for assisting decision‐making
Managing the general, office and site administration; monitoring the operations pertaining to housekeeping, security,
transportation, pantry services, stationery, telecommunication, internal transport, overseas employee travel and so on
Highlight:
Steered efforts in implementation of ISO Certification and Kaizen Rule