G.M. Office Manager / Trips & Events Management
Arab Technical Group-ATG
Total des années d'expérience :16 years, 4 Mois
• Manage and distribute the daily incoming & outgoing mail
• Maintain General Manager’s calendar including appointments, meetings, deadlines and commitments
• Preparing Letters and emails to staff, clients, partners and suppliers as per requested by the G.M
• Organize internal and external meetings
• Ensure all work is carried out in a confidential and efficient manner
• Taking notes and minuets of meetings
• Developing and maintaining office systems, including filling and Data management
• Handling General Manager’s personal matters (financial transactions, holidays, health issues, family issues, Visa issues)
• Verifying General Manager’s personal and Business expenses.
• Arranging all business trips for the Management and Clients
(flights, accommodation, activities and transportation)
• Ensure all meetings agendas and trips agendas are well prepared
• Provide the necessary support to the senior management when needed
• Events coordination including:
(Communications / catering / venues / supplies / and any other requirements )
to the Secondary School Principal in which responsibilities include:
• Maintain Principal’s and Whole School calendar including appointments,
meetings, deadlines and commitments
• Preparing letters to parents, to comply with IAA standards
• Prepare Transcripts to be sent to universities according to IAA standards
• Fill in for other colleagues as necessary
• Handle all inquiries from parents/staff within given capacity
• IB Exam Set up and Invigilation
• Organized Parent-Teacher Conferences
• Organized and produced the annual IAA Talent Show
• Invite Guest Speakers as needed
• Preparing all materials and set-up for the Awards Assemblies as well as
Professional Development Meetings
• Appointed as Head of the Student Council and Eco Club
• Participated in the five year Accreditation of the school
• Ensure all work is carried out in a safe and efficient manner
• Maintain a positive attitude with team
Assistant to the Head of Middle Years in which responsibilities include:
• Maintain Head of Middle Year’s calendar including appointments, meetings, deadlines and commitments
• Manage and update students’ email database
• Prepare Report Cards (which includes editing, printing and issuing according to IAA standards)
• Fill in students’ grades using MOE format
• Preparing letters to parents, to comply with IAA standards
• Provide back-up data as needed • Ensure all work is carried out in a safe and efficient manner
• Maintain a positive attitude with team
Providing all needed services to the VIP Guests • Preparing Guest information Card prior to the arrival • Welcoming and escorting Guests • Checking on the Lounge and harmonize with other staff members the lounge’s requirements • Checking the Club Lounge rooms
Preparing needed documents for the Arrivals day by day • Assigning rooms for the guests according to their preferences • Coordinating between Front Desk and other departments to serve the guests as needed • Checking out the guest according to the IC standards
Providing all services for the guests (printing, Scanning, phone calls, courier service, typing and translating
Receiving and transferring calls from and to the guests • On call services upon Guest requests