Senior Administration Officer - VP office
Alghanim Industries
Total des années d'expérience :8 years, 3 Mois
• Held a central role in confidential matters within the VP's office, exercising discretion and professionalism in handling sensitive information and correspondence.
• Contributed to business development initiatives and fostering growth opportunities.
• Facilitated effective communication across various departments, ensuring streamlined operations and effective coordination.
• Collaborated closely with cross-functional teams, to refine workflow processes, ultimately driving efficiency enhancements.
• Demonstrated proficiency in SAP ERP system by overseeing various tasks such as generating sales orders, monitoring stock levels, creating purchase requisitions (PR), managing request for quotations (RFQ), coordinating delivery notes, generating goods receipt notes (GRN), and processing service entries.
• Skillfully managed petty cash, strictly tracking and reconciling expenses to maintain financial accuracy.
• Identified and pursued partnership and tenders’ opportunities to align with corporate goals.
• Managed the commercial registrations of both the corporate and partner entities, ensuring compliance with Kuwaiti regulations, and facilitating their operational authorization. This includes the renewal process with various ministries and authorities such as CAPT, MEW, KOC, KNPC, and more to ensure continued business viability.
• Compiled and presented monthly reports of BD activities to support executive decision-making.
• Fostered relationships with clients, partners, and industry associations. (locally & internationally)
• Managed supplier evaluation, negotiation, and procurement processes.
• Engaged in international and local business correspondences and negotiations.
• Provided comprehensive commercial support across the entire bid lifecycle, starting from pre- qualifications and tendering stages, progressing to contract award.
Primary role:
I assist with the development and implementation of projects, including searching for potential local/ international partners, reviewing contracts and Agencies agreements, following up on projects payments and invoices and Performing market research to identify new opportunities and engage with executives to establish strategies for pursuing those new opportunities.
In addition to:
• Produced progress reports and presentations for senior management.
• Conducted translation and review of agreements, reports, and articles.
• Undertook administrative tasks including filing, data entry, and document processing in Excel and Word.
• Secured necessary permits and licenses and ensured adherence to regulatory requirements.
• Effectively managed ongoing tasks, activities, and follow-ups.
• Scheduled and participated in meetings, compiling accurate minutes.
• Managed class scheduling and ensured smooth training sessions.
• Welcomed clients and provided tailored program information.
• Delivered administrative and clerical support to the organization.
• Assisted in resolving administrative issues.
• Handled customer inquiries and incoming calls.
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