SHE Co-ordinator
BAE Systems
Total years of experience :25 years, 6 Months
Being the initial and principal point of contact and professional advice for all Safety, Health & Environment related matters. In addition the role requires the post holder to:
• Ensure compliance with relevant laws and company policy in matters relating to SHE
• Engage with all relevant stakeholders on matters of SHE policy and practice
• Promote the safety, health and wellbeing of all our employees and stakeholders
• Support the SHE Function in the promotion and attainment of the business and corporate SHE objectives.
• Implement and promote local, Functional and Corporate SHE initiatives.
• Ensure the implementation of the SHE Policy, Framework and Standards within their area of responsibility.
• Brief SHE issues to the Area Management Team and advise on the actions required to achieve Corporate and BU compliance
• Coordinate the local deployment of Corporate and / or BU SHE standards and Processes.
• Provide advice at local SHE Committee Meetings.
• Collate, monitor and review the Area Risk Register in accordance with the SHE Standard.
• Identify and evaluate significant health and safety risks and control improvement programmes by implementation of the Risk Assessment Process.
• Record on the SHE Intranet Site, all Accidents and Incidents and significant near hits.
• Conduct accident, incident and significant near miss investigations on behalf of the Manager
• Ensure that Area SHE Training requirements are identified and implemented
• Manage the Area Occupational Health Surveillance Programme and any issues arising in liaison with area Medical Centres and the SHE Manager Operations.
• Establish Service Level Agreements for any Shared Sites within the Area
• Manage Area Subcontractors in accordance with the SHE Standard.
• Provide Area SHE Assurance reports and Scorecard submissions as determined by the SHE Manage.
• Deliver mandated training as detailed within the “SHE Training” document such as SHE Induction for new arrivals and transferees (all nationalities), BeSafe, Fire Awareness and Fire Warden Training.
• Workplace specific training such as MH, WAH, COSHH, RA etc., which is identified from risk assessments, accident investigation, trends analysis or to support a particular programme or improvement will also be delivered by the SHE Coordinator. This will be supported by the SHE Advisor (Training) or other SHE Function member where required.
• Review and monitor details on the SHE Intranet Site for their area of responsibility.
• Ensure Compound SHE Notice Boards are populated and maintained with relevant SHE information / correspondence.
• Ensure individual training requirements are included within the PDR process.
Responsible for day-to-day management of Salam Reporting activities and outputs, typically as part of one large programme.
• Develop, under supervision, internal reporting systems and procedures to support improvements and effectiveness to BAE Systems Saudi Arabia’s Business reporting capability.
• Timely co-ordination, development and submission through to BU of the Salam programme Value Plan/ Balanced Scorecard and OAS statements for timely input and dialogue with the Salam Leadership Team through to sign-off.
• Lead the development of the monthly Salam Leadership, Safety, Governance and Business Operations Board agenda items, reporting material and agreed output securing agreement with senior Salam Chairman & stakeholders and thereby ensuring effective and productive Senior Leadership meetings occur.
• Provide and assist the PM function in developing the required performance information packs necessary for the BU Programme Performance Review and Quarterly Business Review.
• Establish an agreed agenda, reporting format and material required to ensure a successful outcome to the supplier Joint Programme Review with Salam’s key suppliers.
• Co-ordinate and manage activities from outputs and actions from the various reviews and meetings agreed to ensure the OSE actions are delivered to plan, monitor performance against plan and take action to ensure issues and problems are addressed in an effective and timely manner.
• Prepare WBS and OBS and integrate them to ensure effective cost performance measurement.
• Apply due diligence techniques to ensure objectives meet key dates and agreed requirements.
• Manage assigned relationships with key stakeholders from the customer and supplier community to ensure all aspects of the role are delivered and that issues are addressed and resolved in a timely manner.
• Performances manage, lead, develop and motivate assigned graduate staff to ensure they are aware of and capable of meeting their accountabilities consistent with the Saudisation policy.
• Liaise with all functions relevant to the delivery of assigned elements to help build an integrated reporting system and to facilitate the achievement of project objectives.
Assigned to work for the Vice President (VP) Salam as his Personal Assistant (PA to VP Salam) as well as to all Salam Management Team (Ten Directors).
- To provide and manage a comprehensive secretarial and administration service, whilst maintaining confidentiality at all times.
- To deal with secretarial and diary management to Salam Management Team.
- To maintain accurate records and provide secure storage of Confidential and sensitive documentation.
- To provide prompt correspondence, minutes and other data requested.
- To draft and produce letters on a range of Executive issues.
- To organize and coordinate world-wide travel arrangements for the Program Management Director and their senior managers as necessary.
- To manage there AMEX Expenses and cash claims.
- To build and manage the filing systems.
- To monitor the TRACE system.
- To organise the office layout and maintain supplies of stationery and equipment.
- To test electrical equipment and safety devices regularly.
Assigned to work for the Senior Maintenance and Training Manager (SMTM) as his Personal Assistant (PA - SMTM).
- Arrange the SMTM meetings by booking the meeting or conference room send the invitations, take the minutes of the meeting and disrepute it.
- Co-operate with travel department in Riyadh and the travel agency regarding the SMTM flight and accommodation booking.
- Co-operate with finance regarding claims.
- Involved with Reward and Recognition (R&R), control budget, make letters and making reports to the SMTM and his hid of departments.
- Co-operate with LOA 5, 13 & 14 Project Team regarding the Position Validation Forms (PVF)s.
- Co-operate with Project Security Co-ordinator regarding the EE staff Security Clearance.
- Involved with Security and Safety briefing to Logistics SN staff.
- Issuing Base Passes for our employees and temporary Passes for our visitors.
- Issuing vehicle Base Passes for authorized employees.
In May 2005 I have joined Depot Supply, KAAB, Dhaharan. I am employed in the Support Service Team to provide the Depot Supply with an efficient and comprehensive admin service. I am responsible of specific administrative duties concerned with supporting the 148 Depot civilian employees. (108 of them are BAe Staff). These duties are:
1. Moitoring and recording the monthly and daily attendance of employees.
2. Ensuring that time sheets are completed on time and checking their validity.
3. Dealing with sick leave and doctors' notes.
4. Providing office support to line Manager.
5. Acting as liaison between Depot Supply and Human Resources and Support Services.
During my time of Depot Supply, I created the Access database for monitoring the daily attendance and checking the time sheet. This has provided more efficient database than the previous Excel one. I have a wide experience of working in IT, writing memos and letters in Arabic and English, creating forms in Word and using Excel spreadsheets, accessing and tabulating database statistics.
Previously I have worked as part of team. However, in Depot Supply, I work alone so I have to deal with all civilian employees. They have many queries and problems and come to my before any body. As result I have learned to deal with a large number of types and characters.
I can easily adapt to a new working environment.
Administrative Jobs.
Employed in the Customer Support Team, to provide the department with an efficient and comprehensive admin services including:
- Assist Management and the Team by ensuring that all office administration and correspondence is completed in a timely manner.
- Using a word processor to produce routine correspondence from hand written drafts and verbal instructions, prepare charts, diagrams, PDP’s (Personal Development Plan) and process e-mails.
- Update and accurately maintain Customer Support records of all recruitment progress and local personnel records for those individuals, permanent and potential, within the Squadrons we operate.
- Maintain efficiently the Teams comprehensive filing system and make improvements wherever necessary.
- Accurately log all incoming/outgoing correspondence on the Excel program provided.
- As the central focus for all incoming BAE mail on the base, ensure careful distribution to some on-base locations using the mail racks provided.
- Order and collect office stationery, cleaning materials and computer consumables on a regular monthly basis.
- Book training courses through the L&DC for our personal.
- Co-ordinations of departmental transport servicing requirements plus delivery and collection of the MT section.
Emplyed with the Al Yamamah Training Centre on Administrative support duties, including:
- Maintenance of student records.
- Recording of absence / lateness.
- Administration and word processing requirements in English and Arabic.
- Involvement with and creation of student database application.
- Liaison between SN (saudi national) students and permanent (British) staff.
Course of Instruction on Office Procedures (English Language). Administrative Assistant. Course Content Included:
- General office procedures.
- Production of business documents.
- Telephone techniques.
- Computer studies and word processing.
- English language keyboard typing skills.
Employed on an administrative duty to support the Computer Department with solving the computers and networking problems.
BEC Preliminary ( English Language ) IELTS 3.5 - 4.5
The workshop included the following objectives: - Before begging a small business. - Accountancy and financial management. - Marketing management. - Business plan. - Government proceedings and law.
The workshop included theory and practice related to the following areas: - Roles of a Teamleader. - Teamleader Influences & Processes. - Leadership. - Motivation. - Teams. - Communications. - Action Planning.
The workshop included the following objectives: - Purpose, Benefits and Types of Meetions. - Individual roles within the meeting. - Preparation and documenting the meetings. - Managing the Meetings. - Problem solving and decision making within the meeting.
The workshop included the following objectives: - Purpose, Benefits and Types of Meetions. - Individual roles within the meeting. - Preparation and documenting the meetings. - Managing the Meetings. - Problem solving and decision making within the meeting.
The Course Covered: -Reports, Memos,Faxes,Ltters and Emails -Planning & Organisation -Plans & Explanations
Started studying with the New Horizon for a Networking Course but stopped for transferring to Khamis Mushayt after 9 months.
I have good English, writing, reading and I can speak English fluently.
Course of Instruction on Office Procedures (English Language).
I can type more than 25 word per minute (English & Arabic) and I have more than two years experience.