Team Leader Corp Sect, Councils & Committees Affairs
Kuwait Petroleum Corporation - Kpc
Total years of experience :23 years, 8 Months
• PREPARE agenda and a meeting to support Board resolutions and follow up the KPC board requirements and recommendations.
• IMPLEMENT instructions from KPC Chairman or Deputy Chairman to address Board issues and formulate detailed reports to ensure proper communication of Board decisions.
• DESIGN and discuss the agenda with the Supreme Petroleum Council and maintain all the necessary documents.
• COORDINATE with KPC Senior Management, Joint venture companies, and the Board of Directors of oil companies by following Chairman's instruction and directives.
• MAINTAIN all confidential corporate books, records, and files for each subsidiary, including special powers of attorney and ownership certificates.
• COORDINATE with internal/external audit and the State Audit Bureau regarding their requirements related to KPC Board of Director’s rules and regulations.
• RESOLVE all issues related to the General Assembly meetings of the oil companies by partnering with the Ministry of Commerce & Industry.
• MAINTAIN reference and information access of the companies as per set policies and organizational structure.
• PREPARE the executive orders of the Chairman and the managing director by performing and approving specific studies for the Board of Director and the committees.
• FORMULATE and submit monthly reports of financial data to the Board members for further review.
• BOOST accuracy and efficiency of processing and documentation of all data by creating automated systems.
• Provides work direction to the assigned staff. Performs supervisory function at section level as established by Management.
• Participates in the committees / sub committees established by the SPC / Board of Directors’.
• Reviews and monitors the preparation for the meeting agenda as per the approved regulations and the annual timeframe of the SPC / Board of Directors/ Committees and sub-committees / HTC, proofreads the attached documents / reports to ensure their authenticity and proper arrangement.
• Arranges and contacts with concerned parties for the legal compliance / verification of the issues / subjects to be discussed / presented to the SPC/ Board of Directors/ Committees and sub-committees/ HTC as per the KPC’s established policies and regulations and states legislation.
• Supervises the distribution of the agenda, invitation, minutes of meetings and board/ council’s resolutions as directed by KPC’s Chairman or CEO for KPC’s Board of Directors’ or concerned parties and ensures the proper maintaining of the documents.
• Supervises the preparation of annual/ periodical reports for the SPC/ Board of Directors/ Committees and sub-committees/ HTC and other various reports/ financial documents.
• Analyzes and assists in the coordination with external / internal parties for the specific studies as directed by the supervisor to be prepared for the SPC / Board of Directors/ Committees and sub-committees/ HTC and other concerned parties.
• Follows up on the maintaining and updating of the SPC/ Board of Directors/ committees and sub-committees web site.
• Follows up the SPC/ Board of directors/ committees and sub-committees/ HTC recommendations and supervises the preparation of the executive summary on its implementation.
• Supervises the drafting of members’ attendance/ remarks and ensures proper coordination with concerned parties for the members’ bonuses.
• Follows up on the appointment/ resignation/ retirement of SPC/ Board of directors /Committees and sub committees / HTC members.
• Attends as directed the SPC/ Board of Directors’ meetings/ committees and sub-committees/ HTC, records minutes of meeting and assists in the distribution of necessary documents/ attachments.
• Participates and supervises the distribution of the SPC/ Board of Directors/ Committees and sub-committees/ HTC approved resolutions / instructions, reports and recommends action in case of any deviation by other parties.
• Prepares responses and provides required documents / information requested by Internal Audit, State Audit Bureau and other external parties regarding their requirements related to KPC board of directors’ rules and regulations as directed by supervisor.
• Assists in the coordination with concerned parties for the booking of the meeting venue and monitors the arrangements of the venue facilities.
• Follows up and ensures the optimum updating of the filing system and ensures proper and accurate maintaining of all corporate / secretarial confidential files and information in the electronic archive system.
• Plans, develops, organizes, implements and evaluates management/employee training and organizational development programs.
• Supervises various human resources programs.
• Reviews and recommends changes to policies and procedures.
• Assesses program effectiveness and makes recommendations for improvement.
• Provides consultation and analyses/recommendations concerning human resources functions and issues.
• Analyzes, investigates and responds to issues in assigned functional area.
• Ensures compliance with established policies and procedures and legislative requirements.
• Serves as a member of the management team in meetings with collective bargaining groups.
• Prepares and presents written and oral reports and statistical analyses.
• Supervises, trains, motivates, assigns, evaluates, counsels and disciplines staff.
• Plans, assigns, directs, reviews and evaluates the work of staff, programs, and functions.
• Provides or coordinates staff training; works with employees to correct deficiencies.
• implements discipline and termination procedures.
• Determines the most suitable recruitment strategies and selection process designs.
• Administers the recruitment, testing and selection program.
• Administers and ensures validity of tests, examinations and overall selection processes.
• Conducts job audits and analyses of positions for classification, compensation, recruiting and testing.
• Plans and conducts market surveys.
• Determines appropriate compensation for positions.
• Administers employee and retiree benefit programs and cost control containment.
• Develop, implement, and monitor training programs within an organization.
• Supervise technical training for staff.
• Conduct orientation sessions.
• Create brochures and training materials.
• Develop multimedia visual aids and presentations.
• Create testing and evaluation processes.
• Prepare and implement training budget.
• Evaluate needs of company and plan training programs accordingly.
• Conduct performance evaluations.
• Provide companies with classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.
• Manage staff of classroom facilitators.
• Provide performance feedback.
• Conduct continuing education training.
• Provide leadership development education.
• Build solid cross-functional relationships.
• Provide logistical support, course development, delivery, evaluation, process measurements, and cost management.
• Plan the implementation and facilitation of activities and events, budget spending, material production and distribution, and other resources to ensure that operations are managed within authorized budgets.
• Assist with the development of strategic plans.
• Developing and managing the overall five year Training plan with the Training Manager.
• Managing the overall training Budget of $7M and ROI on investment in Training
• Managing a Team of fifteen (15) instructors and support staff
• Developing the Yearly Training Calendar and Training Guide
• Managing the resources efficiently, Room allocation, Support materials etc
• Developing training programs with external providers such as Rolls Royce, Schlumberger, Technip, McDermott’s, Petro skills and OEM companies
• Managing the overall Out of Company Training Budget and Logistics with the teams.
• Managing multi Project Training delivery requirements with Contractors and OEM’s
• Managing the English Language Division and External provider
• Conducting Performance appraisals for the team, providing feedback into their IDP’s
• Organizing In house Conferences for T&D activity
• Advising to Manager and Board on various Training Issues
• Assisting Executive Director in formulating various Policies and Procedures across HR not just Training.
• Managing the overall Division for Mechanical Engineering
• Managed team of sixteen Employees
• Planning use of Resources and oversee the preparation of training user guides
• Lecturer for a number of topics on the programs
• Preparing and Conducting Training Needs analysis. TNS for the Mechanical Training requirements with External Industry
• Introducing Accreditation within the training courses being delivered and to the wider accreditation fo the college
• Developing the skills and knowledge of the Mechanical Division Instructors on a regular basis
• Maximize usage of Online, Simulators, conferences and Workshops
• Prepare and conduct technical training programs.
• Assess training needs and certification requirements.
• Deploy training to targeted personnel.
• Prepare training material and classroom agenda.
• Provide end user training for client.
• Conduct presentations and webinars.
• Create instructor materials (course outlines, background material, instructional materials, and training aids).
• Assist in design of computer-based and multimedia curriculum.
• Continuously enhance technical instructional delivery and presentation skills.
• Mentor other instructors in the subject matter, content, and course delivery techniques for assigned technical courses.
• Ensure the quality and consistency of course content throughout a course life cycle.
• Test process with different subjects.
• Manage the training program in accordance with business needs, regulatory requirements, and Quality Management System.
• Plan and direct classroom training, electronic learning, multimedia programs, and other computer-aided instructional technologies, simulators, conferences and workshops.
• Analyze, design, develop, and maintain products; assist in commercialization.
• Assist in identifying and organizing requirements. Apply usability procedures and principles at project or product-line level or through customer input.
• Build prototypes, products, and systems for testing; set up and run laboratory simulations.
• Design testing procedures and coordinate testing. Conduct tests, document results, and develop client presentation.
• Conduct and/or participate in technical reviews of requirements, specifications, designs, codes, and other artifacts.
• Evaluate engineering approaches and risks to produce and iterate development plans.
• Train and support clients and field representatives.
• Identify and keep abreast of novel technical concepts and markets.
• Contribute to design standards and support design reuse.
• Author technical reports, papers, articles, presentations, and patents.