Senior Manager at GASTAT President Office
الاحصاء
Total years of experience :11 years, 3 Months
Lead and manage a team of employees, providing guidance and support as needed.
Ensure that projects are completed on time, within budget, and to the required quality standards.
Collaborate with other departments and stakeholders to ensure that business needs are being met.
Analyze data and make recommendations for improvements to processes, procedures, and systems.
Stay up-to-date with industry trends and best practices, and apply this knowledge to drive innovation and growth.
Communicate effectively with employees, stakeholders, and customers, both verbally and in writing.
Manage budgets and resources effectively, ensuring that all expenditures are justified and aligned with company goals.
Ensure compliance with all relevant laws, regulations, and policies.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced
and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Responsible for creating PowerPoint slides and making presentations
- Manage executives' schedules, calendars and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized,
correspondences are controlled, filing systems are designed, supply requisitions are reviewed and
approved and that clerical functions are properly assigned and monitored
- Establish a historical reference for the office by outlining procedures for protection, retention, record
disposal, retrieval and staff transfers
- Ensure office efficiency is maintained by carrying out planning and execution of equipment
procurement, layouts and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards
to guide the operation of the office
- Ensure that results are measured against standards, while making necessary changes along the way
- Allocate tasks and assignments to subordinates and monitor their performance
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
- Perform review and analysis of special projects and keep the management properly informed
- Determine current trends and provide a review to management to act on
- Supervising on secretarial department & translation project at G20.
- Controlling correspondence; designing filing systems; reviewing and approving supply requisitions;
assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and
disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment
procurement.
- Impacting operational efficiencies.
- Reporting progress on projects; maintaining and updating project reporting, checkpoints and financial
reporting to a high standard.
- Developing and implementing new administrative systems, such as record management.
- Writing reports for senior management and delivering presentations.
- Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
- Provide feedback and periodic reports to stakeholders
- Propose ideas to improve provided services and event quality
- Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
- Conduct pre- and post - event evaluations and report on outcomes
- Advising on possible subjects for scrutiny, including drafting terms of reference and calls for evidence
for inquiries.
- Attending, and providing advice during, Committee meetings.
- Communicating with entities or employers about project, event or campaign expectations and goals.
- Collaborating with clients or employers, finance teams and other team members on budgeting and
allocating funds.
- Delegating tasks to appropriate team members.
- Managing deadlines and progress across the team to ensure the project is delivered on time.
Supervising the administrative works, coordinating and preparing letters
Preparing the annual reports
- Provide banking services to companies and individuals.
- Oversee and co-ordinate office administrative procedures and review, evaluate and implement new
procedures.
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and
procedures are followed.
- Carry out administrative activities associated with admissions to post-secondary educational
institutions.
- Analyzing Data "AMEX Customers accounts for supporting services & Preventing fraud".
- Handling international AMEX Centers support services.
- Local Merchants support service.
- Daily & Monthly reports.
- Handling corporate business requests.
- Dealing (with) Requests from all the company departments.
- Credit limit increase and decrease.
- Authority to control all corporate accounts.
- Fraud prevention.
- Act as the point of contact between the executives and internal/external clients.
- Undertake the tasks of receiving calls, take messages and routing correspondence.
- Handle requests and queries appropriately.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Make travel arrangements.
- Take dictation and minutes and accurately enter data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system.
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