Logistics Officer
Danish Refugee Council
Total years of experience :4 years, 7 Months
• Responsible for the overall management of vehicle fleet.
• Ensure proper documentation of vehicles including the insurance.
• Ensure all vehicles are equipped with proper tools such as jack, first aid Kit etc.
• Responsible for the training of drivers, and may liaise with HR the training needs.
• Responsible for vehicle allocation to the available drivers.
• Prepare the duty driver rotational schedule to ensure equal work is allocated to them.
• Responsible for tracking of vehicles using available communication system.
• Responsible for optimal fuel arrangement, ensuring availability of fuel when needed.
• Responsible for vehicle monthly report, including KM’s travelled, fuel consumed, etc.
• Maintain file for Accident Report.
• Manage receipt and issuance of stocks.
• Ensure accurate and safe warehousing of all products.
• Liaise with transporters for onward shipments.
• Ensure timely dispatches and unloading of stocks.
• To supervise loading and unloading products into warehouse for storages.
• Respond for quality control.
• Ensure safety and maintain work area.
• Perform any other task as and when assigned by the line supervisor.
• Purchase supplies, materials, services and equipments.
• Process order request and prepare documents for procurement.
• Review price quotes availability of items and/or service, determines compliance to specifications.
• Checks ORs, prepares RFQs / Invitations to bid / Tender letters / POs, supply contracts etc.
• Maintains and updates the bidders list
• Maintains contacts with vendors assuring prompt delivery, adherence to specifications.
• Receives and inspects shipments of supplies and material for completeness. Matches invoices to purchase order checking for prices and quantities
• Maintains procurement records such as items or service purchased costs, delivery, product quality or performance and inventories.
• Prepare and process documents to finance department for payment to suppliers/contractors after reviewing invoices and other administrative and technical checks.
• Make sure that copy of PO and samples are derived to warehouse staff prior to delivery
• Coordinate with warehouse staff for timely submission of GRNs against received consignments
• Ensuring the procured items deliveries within the adequate time frame and keeping record of waybills and distribution lists.
• Prepare monthly procurement tracker.
• Help to identify and respond to problems in consultation with procurement officer.
• Perform any other task as and when assigned by the line supervisor.
• Managing RFQs (Request for Quotation), Purchase Orders.
• Invoicing and collections of funds.
• Managing Bank Accounts and dealing with Banks regarding financial matters of the company.
• Record keeping of all the financial transactions of the company.
• Managing all relevant files.
• Preparing payroll of dozens of employees, salaried as well as contract based.
• Managing all correspondence with clients and suppliers.