Finance Assistant
British Embassy
Total years of experience :9 years, 8 Months
• Ensure efficient treasury management by keeping track of bank balances at all times and by calculating fund requirements with regard to future money requirements.
• Assign accounting codes to the vouchers.
• Book vouchers in the computerised accounting system (PRISM).
• Prepare monthly cash book and bank reconciliation statements.
• Reconcile and closing the accounts on monthly basis.
• In collaboration with head of finance prepare and send monthly, quarterly and annually financial reporting to the HQ in accordance with predefined regulations.
• Run various financial reports on need basis.
• Keep track of all open advance and preparing and issuing the individuals Advance Accounts statements for payment/reconciliation.
• File properly all vouchers/receipts and financial reports.
• Process payroll of all staff on monthly basis on PRISM.
• Process project payments after getting them authorised from relevant project managers.
• Assist the head of finance in documenting post budget in accordance with HQ requirements
• Update the office budget control table on a monthly basis for analysing expenditures against budget and comment on discrepancies.
• Prepare a file of necessary documents for external audit of the Office i.e. annual balance sheet, annual statement and annual summary of projects activities that are to be reviewed by the external auditors.
• Implement recommendations by auditors regarding accounting.
• Preparing responses to incoming mail.
• Extract and input data from various sources (i.e., suppliers) in procurement system.
• Respond to Procurement related service queries plus liaison with other departments within The British High Commission, Islamabad regarding their procurement requirements.
• Initiate administrative actions relating to procurement. Update and track various processes of procurement.
• Record, evaluate bids and quotations.
• Prepare purchase orders for suppliers.
• Maintain relevant internal databases and files; keep track of contractual agreements.
• Verify claims or remedies for accuracy and conformance with procurement rules and regulations.
• Draft routine correspondence related to procurement with internal requesting units as well as external suppliers.
• Perform other procurement-related duties as required by head of department.
• Ensure transactions are properly recorded and entered into FMS (Financial Management System)
• Responsible for managing payables and receivables.
• Deal with banks and facilitate uninterrupted accounts operations.
• Finance and accounts documentation and support preparation of various financial reports.
• Responsible for purchase ledger activities such as maintaining supplier accounts & ensuring prompt payments for all accounts due.
• Reconcile and closing the accounts on monthly basis.
• Assist with the annual audits.
• Maintain financial files & records.