Business Development Executive
ATC Computer Technologies & Services Company
Total years of experience :14 years, 3 Months
Manage general activities related to supporting clients & employees.
Liaise with clients to gauge their needs.
Building strong relationship with clients.
Work with staff to accomplish tasks.
Innovate by applying new technologies in the workplace.
Consult with other executives and staff about operations.
Support Executive management.
Participate in office meetings.
Give feedback on office efficiency & possible improvements.
Analyse financial statements, sales reports and other performance indicators
Identify places to cut costs and to improve performance, policies and programs
Planning and achieving organizational objectives.
Create and adhere to a timeline for planning events.
Contact vendors for outsourced services.
Receive phone calls and respond to emails from clients
Well organizing files & documents of business activities.
Keeping database up to date.
Employee’s position in the organization
Who the employee should report to.
Resources the employee will need to perform the job efficiently.
Job description of each employee.
Salary and incentives.
Screening potential candidates and hire the best suitable employee for the organization.
Prepare offer letters for each employee.
Leaves - Paid, unpaid, sick and maternity leaves.
Employee attendance and punctuality.
Workplace policies to reduce conflicts, legal issues, and improve employee productivity.
Instill a certain level of comfort to eliminate any stressful atmosphere that might affect employees’ performance.
SUPPLY CHAIN DIVISION :
• Handle every requirement raised by vessels.
• Enter all requisitions in Oracle System to get approval from concerned Dept.
• Obtain quotations from selected suppliers.
• Make purchase order for supplier in Oracle System after getting approval
from higher management.
• Coordinate with suppliers to execute delivery depending on the priority of
the required items.
• Coordinate with supplier in case order is yet not delivered.
• Handle Invoices sent by suppliers and direct them to Finance Dept for
payments.
• Execute all RFQs in appropriate manner and on time to avoid delays.
• Document control of RFQs in proper manner so easy to locate.
• Filing all orders sequence wise to avoid confusion.
• All correspondences to & fro Depts & Suppliers done via emails.
• Maintain proper record of requisitions in excel sheet in order to avoid
wasting time.
• Maintaining an organized documentation, filling and follow-up system for all
correspondence.
• Coordinate with Logistics Dept for shipment related issue.
• Maintain monthly delivery/ pending record of requisitions for vessel for
smooth operation.
• Coordinate with vessel & update records.
• Keep all parties well informed & updated of the status of orders.
PRE- QUALIFICATION DIVISION:
• Maintain & Update company Website with the help of IT Dept.
• Maintain & Update company Portal.
• Maintain & Update I- Sourcing Portal.
• Maintain database for pre- qualified suppliers with complete details.
• Maintaining an organized filling and follow-up system for all correspondence.
• Register them accordingly in I- Sourcing database.
• Create their login credentials in I-Sourcing Portal for business purpose.
• Assist suppliers with login issues and solve their problems.
• Advise suppliers of their Pre-Qualification status and assist them further.
• Assist suppliers for registration procedures.
• Assist suppliers by meeting personally, over the phone & via email.
• Update other KOTC groups regarding supplier’s status and assist them
accordingly.
Assisting CEO & DCEO in their daily duties to be completed.
Handling files & other confidential documents.
Document controlling of faxes & internal documents to the appropriate depts.
Email correspondence on behalf of CEO & DCEO if required.
Answering phone calls & directing them accordingly.
Filtering messages for CEO & DCEO.
Opening, sorting and categorizing all incoming information to the department and getting it to the concerned contact
in a timely fashion.
Type letters, memos, documents preparing reports and any other correspondences.
Processing all outgoing communication in the form of E-mails or any other form of communication.
Booking tickets, making Hotel reservation, arranging transport for foreign delegates.
Arranging and organizing hotels for conferences.
Maintaining an organized documentation, filling and follow-up system for all correspondence.
- Handle every requirement raised by Higher
Management & Chefs.
- Obtain proforma invoice from selected suppliers.
- Place the order for supplier after getting approval
from higher management.
- Coordinate with suppliers to execute delivery
depending on the priority of the required items.
- Coordinate with supplier in case order is delayed.
- Update and maintain Inventory of warehouses
- Conduct monthly inventory to analyze
shortcomings of items
- Forecast future orders based on warehouse
inventory
- Make sure of production & expiry dates
- Ensure food item arrive in the warehouse before
the launching of a new flavor
- Monitoring warehouse staffs daily
- Receive delivery notes from warehouse
- Uploaded Invoices sent by suppliers and directed
to Finance Dept via Oracle.
- Systematized all Invoices & delivery notes in
appropriate manner and on time to avoid back
logs.
- All correspondences with Suppliers done via
emails.
- Get the lowest quotation from freight forwarders
- Coordinate with the agents & local freight
forwarders to get the shipment without delay
- Update contracts with suppliers from time to time
- Maintaining an organized documentation, filling
and follow-up system for all correspondence.
- Request all documents from supplier prior to
shipment arrival for shipment clearance
- Coordinate with mandoob for shipment release &
clearance
Assisting Clients with queries regarding Yacht purchase, convincing them for the best deal depending on the Client’s best Interest.
Making Sales Order / Offer for the Client.
Corresponding with our Head Office & Associates abroad via Email or Phone calls on daily basis for smooth work.
Making monthly reports of the Company’s expenditure and submitting to the Head Office in Beirut.
Booking tickets, making Hotel reservation, arranging transport for foreign delegates.
Type letters, memos, documents, preparing reports, and any other correspondences.
Maintain all office records, files and archive documents, reports and contracts.
Assisting Accounts Dept for Suppliers bills, L.P.O or any other sort of assistance required.
Preparing L.P.O for all kinds of purchases done for the Company.
Making quotations, covering letters, comparison sheets, official letters, faxing etc. for the Asst. Sales Manager
(Project).
Handling, Purchasing, Comparing and preparing L.P.O, monthly report for stationary used by the entire company.
Performed any other Administrative duties associated with the smooth functioning of the Office.
Managed and handled all issues on behalf of Branch Manager in his absence.
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