farrah james

Communication/Administration Assistant at OMV Pakistan GmbH (Oil & gas Exploration)

• My current job since June 2006

•Handled chairman’s personal banking accounts/financials, assets, petty cash

•Arranged various in-house meetings and conference

•Provide Secretarial & Administrative support to Administration Section

•Manage calendar of events and scheduled meetings. Screen Mail and calls to determine priority and act accordingly

•Maintain follow up with Technical management/ staff on various action

•Custodian & distribution of corporate gifts and maintain inventory

•Supervision of office Cafeteria and other food services (1969, Tandoori)

•Supervision of office Mail desk (TCS)

•Prepare delegation visit plans and responsible for tap, field authorization and logistics coordination for the section

•Custodian of all weekly, Fortnightly and monthly Reports and make necessary follow ups to update Admin tasks/Records

•Acquisition of Stationery, Grocery items and Newspaper for office

•Organize and responsible to arrange all logistics for farewell parties, meals/ refreshment / outside catering/Hotels / Conference Room bookings and travel arrangements for all project personnel of the company

•Handle reception desk / PABX and act as Key contact person for HO

•Drafting/Typing of correspondence, faxes, memos, reports

•Maintaining adequate supply of all internal and external forms/stationery

•Maintain Section filing system, Leave plan and employees data

•Operate HF radio, sat-phones and maintain daily operations log book
•Manage an efficient emergency coordination centre and act quickly in the event of an emergency crises. Contact relevant authorities as per EMT procedures
•Coordinate and follow up with HSSE/EMT members/field personnel for incident occurrences
•Record, track & distribute Daily Expats movement
•Periodically check and maintain an updated list of OMV Employees with their next of kins, Partners Phone list etc.
•Receiving, logging & distribution of all incoming /outgoing faxes and GMs letters
•Maintaining notice board for all important & relevant telephone no’s
•Report & record any incidents, potential hazards or abnormal situations to concerned
•Keep track of Pool vehicle's / Driver's/ maintenance team during night duty and on weekends & after office hours
•Keep track of airport duties after office hours and on weekends
•Compiling & distribution of daily drilling reports to partners on daily basis
•Maintaining petty cash / making announcements on sound system for any alarming situations

Receptionist

• January 2005 to June 2006

cum Secretary JSI, Maternal Paiman/Newborn Health
prog - USAID

Receptionist

• December 2002 to December 2004

/Registry Clerk WFP Afghanistan, World Food Programme-
United Nations

Receptionist

• February 1995 to July 1997

/Filing Clerk FAO Afghanistan, Integrated Crop/Food
Prod-United Nation

Secretary at GM Production & Personnel Pakistan Tobacco Company Limited

• January 1993 to January 1995

Communication Coordinator

• February 1991 to December 1992