EA to CEO
Confidential Company
Total des années d'expérience :15 years, 3 Mois
Perform office administrative and operational activities for the Executive Management’s Office, including liaising with other Department, suppliers and contractors, etc. and contribute to enhanced operational efficiency through liaison with stakeholders following best practice models Serve as a point of contact for information requests concerning the activities of the Executive Management’s Office to ensure proper responses are provided to all internal and external inquiries as per established guidelines Provide meetings scheduling and facilitation to the Executive Management’s Office in liaison with the concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules Prepare written communications such as reports, memos, letters, financial statements and other documents, using word processing, spread-sheet, database, or presentation software to ensure smooth flow of information within the Executive Management’s Office and with external parties Manage information processing, filing, archiving and retrieval to ensure accuracy, completeness, timeliness, integrity and confidentiality Assist the Head of Planning and Follow Up in the development and implementation of office policies and procedures to ensure value and standardization within the Office Coordinate the execution of any special projects or events carried out by the Executive Management’s Office when requested. Other reasonable tasks as assigned by the Executive Management’s Office Comply with QR health, safety, and environment policies, procedures, legal regulations and objectives applicable to areas of responsibility to ensure that work is performed in a safe, healthy and environmentally-sound manner.
attending progress meeting of the projects (Taking notes) and preparation of MoM and distribution to PM for review.....
Coordination and follow up with the service providers and authorities to collect all data requested for our utilities team engineers.....
preparation of the monthly progress report, traffic study report, SoW GE report and all relative projects reports.
Translation of all received doc to Arabic or English as requested by our PM.
All other Admin office works
Worked as administrative co-coordinator.
Followed the client files and establish their rule
Document controlling
Maintaining invoices, vouchers and document's records
Translation
Handling all incoming and outgoing calls, e-mails, Fax.....
Correspondence : Administrative & Commercial
Maintaining all reports and contracts tasks......
Business International Management
BTEC HND