Fatima Eissa Musallam Abdullah Al Qubaisi

▪ Perform all activities in alignment with procurement policies and strategies that comply with organizational and regulatory standards.
▪ Procurement Operations support the management of, including tender processing, order management.
▪ Category Management Contribute to execution efforts, classifying items and optimizing procurement categorization.
▪ Maintain Strong, Compliant Relationships with Suppliers, ensuring effective performance and adherence to contracts.
▪ Participate in risk mitigation within procurement operations.
▪ Management of contracts, ensuring favorable terms and compliance with legal standards.
▪ ERP Enhancements & aiming to fully automate full cycle PR to Contract/PO Process
▪ Business Partnering with assigned end users / appointed Departments to facilitate and expedite all Procurement related matters
▪ Quality Assurance ensuring all documents are thoroughly reviewed and submitted to suppliers or ADEO management during the tendering end to end process
▪ Satisfaction Results Ensure achieving positive overall customer satisfaction score as envisioned within the function
▪ Participate in the negotiation & Drive Saving initiatives from sourcing projects
▪ Perform other duties as assigned by the line manager

▪ Preparation and archiving of documents (including minutes of meeting, reports, etc.)
▪ Collection and analysis of data
▪ Assistance in conducting price benchmarks
▪ Initiation of the tender cycle.
▪ Draft financial and technical tender documents, in line with the concerned division’s requirements, submit to Associate, Contracts & Agreement for review, and dispatch to supplier in a timely manner and follow up on responses.
▪ Oversee the preparation of contracts/agreements (in liaison with Legal Department, for changes in standard terms and conditions when required) in line with Contracts & Procurement Policies and Procedures.
▪ Meet with current and potential suppliers to obtain necessary information and data in order to ensure that ADEO’ s Contracts & Procurement activities are in line with quality standards and are cost-effective.
▪ Assess proposals submitted by suppliers and participate in the selection process of bidders.
▪ Negotiate contact terms, pricing & payment schedules with suppliers, under the supervision of Associate Contracts.
▪ Work closely with ADEO Department / Divisions and provide support services to execute tendering, negotiation, and selection processes.
▪ Evaluate performance /payment bond requests and certificates of insurance (Provided by third party) for projects and renewal of such documents.
▪ Mitigate project risk/cost through implementation of contract amendments, clarifications, and expectations
▪ Review requests for deviations from contract specifications and / or delivery schedules.
▪ Coordinate with suppliers in case of dispute with the agreed contract.

▪ Coordinating with Sector Departments and update the correspondences emails and entry the log for follow up purpose
▪ Commitment, promote efficiency, and the adoption of policies and procedures of the General Secretariat of the Executive Council.
▪ Support for Managing Director through the effective and efficient administrative correspondence, direct mail (as needed), and take the initiative in the work of the initial responses (if needed) to ensure handling of all correspondence/communications appropriately.
▪ Act as a focal point for the coordination of both internal and external, and wishing to contact or interview line manager, and review requests to ensure that priority is given to those with genuine reasons and task.
▪ Provide administrative support to ensure that notes that the distribution of time direct Manager effectively between different responsibilities.
▪ Arrange meetings called by her immediate manager and the record of the preliminary meeting, as required.
▪ Taking the initiative on behalf of the Managing Director to identify and address the problems and issues that arise, to ensure the smooth functioning of the Office of the Director.
▪ Design and create processes and workflow systems to enable the functioning of the Office of the Director.
▪ Preparation and compilation of papers/documents, including reports and documents relevant to the immediate manager, and ensure completion and prepared in time to be ready for meetings and discussions.
▪ Travel arrangements, including tickets, transportation, and accommodation, through cost-effective way, and ensure the best use of time direct Manager.
▪ Maintain records/files, and stationery and organize services that guarantee the existence of office equipment and to ensure that the work of the Director line direct effectively.
▪ Facilities & administrative support to members of the project team and consultants working on projects of limited duration.
▪ Performing any other related tasks, if any, as the Director-direct mandate

▪ Draft financial and technical tender documents, in line with the concerned division’s requirements, submit to Associate, Contracts & Agreement for review, and dispatch to supplier in a timely manner and follow up on responses.
▪ Oversee the preparation of contracts/agreements (in liaison with Legal Department, for changes in standard terms and conditions when required) in line with Contracts & Procurement Policies and Procedures.
▪ Meet with current and potential suppliers to obtain necessary information and data in order to ensure that Tawazun’ s Contracts & Procurement activities are in line with quality standards and are cost-effective.
▪ Assess proposals submitted by suppliers and participate in the selection process of bidders.
▪ Negotiate contact terms, pricing & payment schedules with suppliers, under the supervision of Associate Contracts.
▪ Work closely with Tawazun Subsidiaries & Divisions and provide support services to execute tendering, negotiation, and selection processes.
▪ Evaluate performance /payment bond requests and certificates of insurance (Provided by third party) for projects and renewal of such documents.
▪ Mitigate project risk/cost through implementation of contract amendments, clarifications, and expectations
▪ Review requests for deviations from contract specifications and / or delivery schedules.
▪ Coordinate with suppliers in case of dispute with the agreed contract.
▪ Endorse supplier invoices before forwarding to the Finance Department for payment.
▪ Perform any other relevant tasks as directed by the Associate, Contracts & Agreements and Manager, Contracts & Procurement.

▪ Assist other Coordinators in the department during high workload phases and stand in for a Coordinator who is absent.
▪ Make travel, transport, and hotel accommodation bookings to support travel plans of the Manager/team in an efficient and cost-effective manner.
▪ Manage the Manager's diary and arrange appointments ensuring effective utilization of time.
▪ Make all arrangements for meetings as instructed and ensure all those required to attend are duly informed.
▪ Maintain and update standard templates and formats on the computer to facilitate efficient work on documentation.
▪ Provide, on and basis, quality support on functional projects related to the department through activities such as documentation, data collection, analysis, planning, and coordination with internal and external parties.
▪ Draft and prepare standard correspondence, routine memos, presentation slides, status, and summary reports, etc., for the Manager / team being supported independently and follow instructions from the concerned Manager / team to draft non-routine correspondence, CEO Report and Department KPI’s
▪ Maintain good understanding of various systems and administrative procedures linked to the organization and department to facilitate provision of timely and quality support to the Manager / team.
▪ Establish, maintain, and update the filing system for the department (manual and electronic) to ensure effective storage and quick retrieval.
▪ Attend to telephone calls in a courteous manner and guide visitors to the right person in the department.
▪ Prepare purchase orders / contracts / agreements (in liaison with the Legal Department, as and when required) in line with procurement policies and procedures in order to register a potential supplier with the organization.
▪ Draft financial and technical tender documents, in line with the concerned Division's requirements, submit the same to Manager, Procurement for endorsement, and then dispatch to suppliers in a timely manner and follow-up on responses.
▪ Prepare procurement-related documents such as, but not limited to, invoices, vouchers, LPO's, etc., verify that the same are following relevant orders / contracts / agreements, and obtain required approvals in this regard.




▪ Liaise with the Finance Division with regard to open letters of credit in favor of suppliers and supplier-related payments.
▪ Maintain proper documentation and records for all procurement and contracting transactions and ensure compliance with appropriate authorization levels.
▪ Coordinate with suppliers regarding late deliveries, defective items and / or items which are not matching agreed specifications.
▪ Meet with current and potential suppliers to obtain necessary information and data in order to ensure that the organization's procurement activities are in line with quality standards and are cost-effective.
▪ Prepare reports on procurement activities from time to time as requested by the Manager, Procurement.
▪ Provide assistance to the Contracts & Agreements Section in various administrative activities, tendering, RFP, RFQ, RFI, schedule tendering appointment, obtain required approvals from end-users and Finance Dept, activities and tasks.
▪ Perform any other relevant tasks as directed by the Manager, Procurement

▪ Assist in Travel & Reservations services and in the implementation of the Travel & Reservations plan prepared by the section to serve Tawazun employees travelling for business or training purposes
▪ Implement the Travel & Reservations Policy and Procedures as defined in the Admin. Services Manual.
▪ Update and maintain the latest data in the booking and reservation system used by the Section
▪ Provide efficient and speedy response to internal customers on their queries or requests relating to travel
▪ Maintain effective coordination and contact with external service providers (Travel Agencies & Hotels) in order to obtain excellent services.
▪ Remain updated on new developments in the travel market and keep the team informed about the same
▪ Maintain up-to-date tracking sheets with all activities of the section.
▪ Update and maintain the statement of account related to hotels properties and follow up for payments.
▪ Prepare necessary data & statistics for periodical reports.

▪ Maintain utmost confidentiality of all information.
▪ Coordinate with Department Manager, Assistant Manager (Development) regarding Confidential Documents, Budget, Business Plan, Goals & Achievements, Organization Chart and Policy & Procedures.
▪ Carry out pool secretarial and administrative support duties in order to serve all GSD sections efficiently.
▪ Draft standard correspondence, routine memos etc. independently and follow instructions from superiors to draft non-routine letters.
▪ Receive and sort all incoming and outgoing
▪ Make necessary arrangements for meetings as instructed, ensure all those required to attend are duly informed and to record/distribute the minutes of the meeting to all concerned (rephrased)
▪ Arrange appointments for the Department Manager and other Assistant Manager, Officers, and seniors.
▪ Maintain the filing system for the department to ensure effective storage and quick retrieval of documents.
▪ Coordinate with secretaries and administrative staff at other OPB Units and Departments to follow up on official matters.
▪ Provide leave cover as and when required
▪ Any other duties as assigned by Management.

1. Handle front desk duties and greet visitors in a courteous manner and direct them to the required personnel they wish to visit. 2. Maintain the internal exchange and route calls to the right person within the organization. 3. Liaise with housekeeping staff to ensure the reception area is kept clean and organized at all times. 4. Maintain and update the OPB telephones list and circulate these to the GSD staff. 5. Carry out any related assignment or assist in paperwork or documentation if required. 6. Assist in data entry of Directors, Managers & Staff as and when required. 7. Provide leave cover as and when required. 8. Entries all VIP's & Customers Business Cards in system. 9. Any other duties as assigned by Management. 10. Mail of the GSD and distribute to concerned staff..

1. Maintain utmost confidentiality of all information.
2. Receive, greet and direct visitors to the department.
3. Receive and forward telephone calls to the concerned staff.
4. Dispatch of incoming and outgoing mail to concerned addresser.
5. Arrange interviews and appointments as requested by RO/HRD staff and follow -up as needed.
6. Entries all VIP's & Customers Business Cards in system.
7. Regularly update the Division’s notice board. Assist in data entry of HRD as and when required.
8. Assist in typing to relieve workload of HRD staff Provide leave cover as and when required.
Any other duties as assigned by Management