HR Secretary /Receptionist Coordinator
Greenwich Investments LLC
Total years of experience :10 years, 11 Months
Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Prepares documents and forms for submission to HR, IT Manager & Operational Manager and other internal departments for staff as required.
Maintain department records for timekeeping and highlight attendance trends or issues to management.
Alert manager about cancelations or new meetings.
Manage travel and schedule.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Attend to incoming guest and personnel.
Sign of UPS/Fed Ex/ Aramex packages
Order and maintain stationary supplies with daily inventory.
Substantiates applicants' skills by administering and scoring tests.
Schedules examinations by coordinating appointments.
Welcomes new employees to the organization by conducting orientation.
Provides payroll information by collecting time and attendance records.
Submits employee data reports by assembling, preparing, and analyzing data.
Maintains employee information by entering and updating employment and status-change data.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards.
Maintains technical knowledge by attending educational workshops; reviewing publications.
Contributes to team effort by accomplishing related results as needed.
Collect and summarize timekeeping information
Obtain supervisory approval of time card discrepancies
Obtain overtime approvals
Calculate commissions
Process garnishment requests
Process employee advances and paybacks
Process and close periodic payrolls
Print and issue pay checks
Process direct deposit payments
Process pay card payments
Calculate and deposit payroll taxes
Process employment verifications
Process and issue annual W-2 forms to employees
Substantiates applicants' skills by administering and scoring tests.
Schedules examinations by coordinating appointments.
Welcomes new employees to the organization by conducting orientation.
Provides payroll information by collecting time and attendance records.
Submits employee data reports by assembling, preparing, and analyzing data.
Maintains employee information by entering and updating employment and status-change data.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards.
Maintains technical knowledge by attending educational workshops; reviewing publications.
Contributes to team effort by accomplishing related results as needed.
Collect and summarize timekeeping information
Obtain supervisory approval of time card discrepancies
Obtain overtime approvals
Calculate commissions
Process garnishment requests
Process employee advances and paybacks
Process and close periodic payrolls
Print and issue pay checks
Process direct deposit payments
Process pay card payments
Calculate and deposit payroll taxes
Process employment verifications
Process and issue annual W-2 forms to employees