Administration Assistant (IT)
Qatar Energy LNG
Total years of experience :18 years, 11 Months
Provide administrative support for Telecommunication Section activities to Company employees in accordance with Company policies, procedures and practices. General Administration
• Handling office tasks, such as filing, meeting room booking, maintain an adequate inventory of office supplies.
• Process Overtime claim for direct staff both onshore and offshore.
• Process required RLIC/ Offshore, Doha Office and Plant access for direct hires, contractors and vendors.
• Fulfill the role as a floor warden.
• Carry out any other duties as directed by the immediate supervisor. Manage Ooredoo Billing System
• Maintains and handles database to maintain accuracy, quality checks and verifies reliability of sources information for the database.
• Run monthly billing charges to cost center owners.
• Ensure correct cost allocation for Ooredoo services.
• Proper endorsement of monthly Ooredoo bill to Accounts payable. Telecom Services
• Quick resolution of raised IT incidents and request (related to telecoms)
• Handle issuance of Intrinsically Safe Phones, Normal Phones, Mobile Broadbands, SIM cards and Top Up Cards to end user.
Provided administrative support to Ras Abu Fontas Project. Assist and complete daily management activities for the Project Manager, including preparing agendas, drafting, correspondence, typing, proofreading and organizing diary and calendar meetings.
• Manage office supplies and inventory, ensuring availability of necessary items.
• Create and maintain accurate records, files, and databases.
• Handle incoming calls, emails, and inquiries, and direct them to the appropriate individuals or departments. Assist in preparation and coordination of documents, reports, and presentations.
• Assist in onboarding and orientation of new employees.
• Perform general office duties, such as photocopying, scanning, and filing documents.
• Assist in the preparation and distribution of internal communications.
• Maintain confidentiality and handling sensitive information with discretion.
This course is designed to enhance the knowledge, skills and attitude on basic and common competencies such as: Lead workspace communication..