Secretary
Nestlé Waters - Qatar
مجموع سنوات الخبرة :6 years, 0 أشهر
• Reported directly to the Operations Manager
• Prepared Minutes of Meetings
• Prepared Monthly Management Letter for Operations Manager
• Data entry of Special Leaves, Office Short Leaves and Trainings
• Prepared travel expenses for OM, Purchase Requests, Cash Advance and Petty Cash
• Created Monthly reports
• Answered emails
• Managed calendars and scheduled meetings, conferences and personal appointments and travel
• Provided administrative assistance and clerical task
• Hosted Monthly meetings
• Made PowerPoint presentations as per OM’s request
• in-charge of ticket bookings and communication with travel agencies
• Handled incoming and outgoing documents of the company
• Reported to managers
• Received invoices and forwarded it to accounting department
• Received resumes of applicants
• in-charge of document filing, scheduling of meetings, and interviews
• Used MENA iTECH software for HR/Admin works
• Updated labor database
• Handled all leave requests and attendance of labors and staff
• Sent purchase orders via fax or email
• Greeted and assisted visitors/suppliers in the office
• Answered phone calls
• in-charge of the status of absence and leave requests of labors
• Handled attendance of labors
• Managed and labeled passports of new incoming labors
• Filed documents
• Made reports of monthly recruitment
• in-charge of ticket bookings and communication with travel agencies
• In-charge of student’s attendance and enrollments
• Handled the timesheet of all the coaches
• Received invoices and forwarded it to accounting department
• Reported to student’s parents of practice schedules and tournaments
• Updated the database of all incoming and current students
• Managed the company’s social media accounts
• Answered inquiries for registrations, uniforms and enrollments
• Kept track of all the tools and equipment