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فريال Nabaa, Executive Assistant To The CEO

فريال Nabaa

Executive Assistant To The CEO·Premier Padel LLC

قطر

بكالوريوس, BAc, Business Administration

الخبرة العملية

مجموع سنوات الخبرة: 23 سنوات, 11 أشهر

Executive Assistant To The CEO

فبراير 2024 - حتى الآن

Premier Padel LLC

الدوحة، قطر

فبراير 2024 - حتى الآن

• Providing sophisticated calendar management for the CEO.
• Prioritizing inquiries and requests while troubleshooting conflicts; making judgments and
recommendations to ensure smooth day-to-day engagements.
• Acting as a liaison and providing support to the Board of Directors. Arranging and handling
all logistics for Board meetings and events: scheduling meetings, drafting agendas,
developing, compiling, and distributing presentation materials.
• Completing a broad variety of administrative tasks that facilitate the CEO’s ability to
effectively lead the organization, including assisting with the special projects, designing and
producing complex documents, reports, and presentations, collecting and preparing
information for meetings with staff and outside parties, composing and preparing
correspondence, maintaining contacts lists, making travel arrangements and completing
expense and mileage reports.
• Serving as the primary point of contact for internal and external constituencies on all
matters of the CEO, including those of a highly confidential or critical nature. Prioritizing
and determining the appropriate course of action, referral, or response, exercising
judgment to reflect the CEO’s style and organization policy.
• Assuming any other responsibilities as directed by the direct supervisor, such as but not
limited to: Paralegal works, administrative works, Public Relations and Government related
works.

مجال الشركة:
الأنشطة الرياضية والخارجية
الدور الوظيفي:
إدارية

Executive Secretary to the CEO

أكتوبر 2011 - نوفمبر 2022

Qatar Sports Investments

الدوحة، قطر

أكتوبر 2011 - نوفمبر 2022

• Analyzed incoming and outgoing memoranda and reports and prepared and coordinated the preparation of summary briefs and reports to the CEO.
• Prepared routine correspondence and compiled data, statistics and other information.
• Drafted financial, statistical, narrative, and other memos, minutes, or reports as requested.
• Gathered and compiled information as requested and prepared required reports/documents in prompt and professional manner.
• Scheduled the CEO’s appointments and meetings.
• Arranged the CEO’s travel schedules and reservations.
• Provided administrative support and assistance to the Legal Advisor and the Administration Department as and when required.
• Assisted QSI’s subsidiaries such as, Paris Sant-Germain (PSG) and Qatar Paddle in their trademark registration, legal matters, hotel & flight reservations of their guests, official correspondence drafting, translation (English to Arabic and vice versa), data input, and general day to day administration tasks.
• Provided administrative support and assistance to the Tendering Department, such as but not limited to, sending Request for Bids to bidders, drafting the minutes of the Tender Committee Meetings and filing of tenders and received bids.
• Developed and maintained the filing system and ensured all documents are filed appropriately in a proper trackable system.
• Responsible for purchase orders issuance of the flight tickets and hotel reservations for the board members and VIP guests.
• Responsible for purchase orders issuance of the office supplies.
• Responsible for printing, typing, photocopying, faxing and distributing requested documents.

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
سكرتارية

Personal Assistant to the Deputy Head of Mission

يوليو 2004 - أكتوبر 2010

Embassy of Portugal

الرياض، المملكة العربية السعودية

يوليو 2004 - أكتوبر 2010

• Diplomatic Corps Management assistance including but limited to:
1- Organizing the Deputy Head of Mission agenda.
2- Arranging the Deputy Head of Mission and other diplomats travel plans (flight reservations and hotels bookings).
3- Coordination of the Portuguese official delegation meetings with GCC countries’ local authorities.

• Typing all notes, reports and documents in English and Arabic.

• Translation of official notes and unofficial correspondences.

• Coordination with GCC countries local authorities to obtain for the Portuguese military forces over-flights and landings.

• Daily assistance to the consular/visa section staff (receive visa applicants, explaining the visa requirements and issuing visas).

• Consular work (translation of official documents, birth certificates, driver’s license, etc.).

• Support to the commercial section.

• Substitute of the Ambassador’s secretary.

مجال الشركة:
الإدارة العامة
الدور الوظيفي:
إدارية

Office Assistant

يناير 2002 - يونيو 2004

Delta International School

الرياض، المملكة العربية السعودية

يناير 2002 - يونيو 2004

• Typing all notes, reports and documents in English and Arabic.
• Deputy Accountant.
• School trip planner.

مجال الشركة:
التعليم الابتدائي والإعدادي والثانوي
الدور الوظيفي:
إدارية

Substitute Secretary to the Ambassador

سبتمبر 2002 - أكتوبر 2002

Embassy of Malta

الرياض، المملكة العربية السعودية

سبتمبر 2002 - أكتوبر 2002

Assigned on temporary contract basis with the following duties:

• Typing all notes, reports and documents in English and Arabic.
• Organizing the Ambassador’s agenda.
• Arranging the Ambassador’s and other diplomats travel plans (flight reservations and hotels bookings).
• Daily assistance to the consular/visa section staff (receive visa applicants, explaining the visa requirements and issuing visas).

مجال الشركة:
الإدارة العامة
الدور الوظيفي:
إدارية

Secretary

يونيو 2000 - نوفمبر 2001

Dr. Fahed Al Rebdi Clinic

الرياض، المملكة العربية السعودية

يونيو 2000 - نوفمبر 2001

• Typing all kinds of correspondence, make and receive phone calls.
• Organizing the Doctor’s agenda.
• Scheduling and arranging patients’ appointments with the doctor and with other services.

مجال الشركة:
المستشفيات الطبية
الدور الوظيفي:
إدارية

التعليم

University of Science and Technology

أكتوبر 2005

أكتوبر 2005

بكالوريوس، BAc, Business Administration

المملكة العربية السعودية

New Horizon

يونيو 2002

يونيو 2002

دبلوم، Net Maintenance Diploma

المملكة العربية السعودية

Skills

GCC
Expert
GCC
Expert
Horizon
Expert
Horizon
Expert
Administration
Expert
Administration
Expert
Hotels
Expert
Hotels
Expert
Issuing
Expert
Issuing
Expert
Photography
Intermediate
Photography
Intermediate
Photoshop
Intermediate
Photoshop
Intermediate
MS Office
Expert
MS Office
Expert
GCC
Expert
GCC
Expert
Horizon
Expert
Horizon
Expert
Administration
Expert
Administration
Expert
Hotels
Expert
Hotels
Expert
Issuing
Expert
Issuing
Expert

اللغات

الانجليزية

متمرّس

العربية

متمرّس

البرتغالية

مبتدئ

الفرنسية

مبتدئ