Sr. Supply Chain and Procurement Manager
Parkhill Holding LTD
مجموع سنوات الخبرة :28 years, 0 أشهر
- Meet with supervisors and department heads to understand the needs across the company
- Forecast needs and supplies
- Review requests for proposals (RFPs)
- Review and negotiate contracts with vendors and suppliers
- Delegate tasks to the procurement team
- Train new employees and support team members as necessary
- Day-to-Day Duties
- Research suppliers and vendors that meet the goals of the company
- Locate suppliers that have certain certifications, accreditation, and insurance, along with a steady stream of materials that fit within budget restraints
- Manage inventory
- Ensure partners continue to meet company needs
- Collect and analyze data to ensure the company is making the best decisions
- Balance department budgets with needs
The joint venture has been established based on a partnership between the private sector and the Ministry of Housing in Saudi Arabia. The target is to “secure a house for every Saudi Citizen”.
The scope of work is to develop, design, build, marketing and sales more than 10, 000 units around the Kingdom.
The share of the JV is 1, 480 units in Al Madina, Al Dammam, and Jeddah with a total contract of 885, 000, 000 SR.
- Responsible for coordinating all commercial and procurement aspects during complete project life cycle.
- Implement and manage the continuous improvement and development of appropriate and robust commercial and procurement processes.
- Develop clear strategies to resolve any commercial procurement disputes.
- Ensure that the commercial and procurement team members are provided with clear direction and effective management controls.
- Preparing & managing the contracts & agreements.
- Preparing the tenders documents and invitations.
- Preparing, monitoring and controlling the process of furnishing the Bill of Quantities to be complied with the tender’s packages.
- Keeping an eye on Value Engineering when exists during the project life cycle and to be complied with allocated cost.
- Preparing and managing the necessary manuals & procedures.
- Manage the supply chain contractors/ partners and provide detailed analysis and reports.
- Overview and planning project schedules and procurement strategy.
- Interpret the requirements of the project management to ensure accurate requirement of product.
- Sourcing product information and images from vendor website data sheets or other vendor literature.
- Managing the Pre-Post contracts process.
- To prioritize work according to schedules.
- Understand the market to stay informed about new technologies and marketing opportunities.
- Any other responsibilities as delegated by the management.
- Studying thoroughly the contractual requirements of CAR (Contractor all Risk Insurance), Bend Bonds, advance payments guarantees, maintenance bonds/ grantees against the contract.
- Implement and manage the continuous improvement and development of appropriate robust commercial processes necessary for acquisition of goods or services at the best possible total cost of ownership.
- Cooperating with the technical & legal departments concerning VO’s, claims, and arbitrations if exists.
- Approval the final payments certificates and releasing the retentions after Time of Completion .
- Maintaining the proper stock considering the level of service and the lead time.
- Approval of subcontractors to be included on the JV’s Approval Sub-contractor’s lists
- Preparation / finalization of sub-contract agreements.
- Approval or rectification of subcontract variation orders.
- Approval of payment certificates for sub-contracts.
- Managing the suppliers’ relationship in terms of General Agreements, strategic alliances and resolving any commercial disputes.
- Review and approval on Techno-Commercial comparisons between different quotations.
- Further bargaining with suppliers before closing mega deals as necessary and required for the benefit of the organization.
- Approval of Bid Summaries.
- Managing the cycle of the submittals with all involved parties.
- Controlling and monitoring the budget and cost center of each activity.
- Preparing the necessary reports for the top management.
- Training the staff.
Main projects,
1240 Villa’s / Al BARSHA 2, 1540 Villa’s /Al FURJAN, 523 Villa’s/ Al JUMEIRA, PPM-CONRAD HOTEL, Nations Towers / Abu Dhabi, ADNOC CAR PARK, PALAZZO VERSACE HOTEL.
High lights:
• The initiator of:
- Items master coding library based on the Unified Classification for Construction Industry.
- The loyalty program & Procurement and Stores News Letter.
- Procurement & Stores Manual.
- Self-Controlling & monitoring Concept.
- Acted as a Team Member of developing BIM system & ERP system and selecting the appropriate platform.
- Implemented and managed the continuous improvement and development of appropriate robust commercial processes necessary of acquisition of goods or services at the best possible total cost of ownership.
- Preparation/finalization of sub-contractor’s agreements including necessary rectifications and approvals, and monitored their performance
- Managed the supplier's relationship in terms of evaluation, General Agreements, strategic alliances and resolved any commercial disputes;
- Managed the supply chain contractors/partners and provided with detailed analysis report and related correspondence, further bargained with the suppliers before closing mega deals.
- Reviewed and approved on Techno-Commercial comparisons between different quotations.
- Researched market periodically to determine material cost levels and availability of suitable suppliers.
- Staff training and appraisal.
- Closely monitored and controlled the stores of projects and departments concerning health and safety issues of staff and material, methods of storing, and the paper work of material transactions.
- Structured and controlled the budget of General Items with setting up the minimum stock level, service level, and ROP considering the lead time.
- Restructured the strategies of the managed companies to face the world financial crises effects.
- Developed the market segmentation methodology by 80/20 method for targeting the market.
- Developed the “uniqueness” methodology to overcome the aggressive competency.
- Played a stellar role in creating the company owned brand name and maintained the same.
- Increased the profitability of business operations by maintaining the growth of profit and turn over from year to year by 4-6 %.
- Pivotal in designing strategic marketing and business development measures to optimize overall sales of heat HVAC equipment.
- Dexterously involved in examining the business structures to develop turnkey solutions that affect overall output and productivity, in terms of resource utilization and manpower management
- Chalked out the budget, performed variance analysis and compared actual results with defined budgets while assuring affirmation with business strategies
- Dexterously involved in planning and coordinating the execution of program policy, procedures and operations
- Ensured compliance with the company policies
- Approved all of Bid summaries and Purchase requisitions for defined amounts.
- Hired Senior Staff.
- Periodical reviewed project cost value reports and financial matters.
- Arranged financial agreements with banks.
- Bonus recommendations and approvals.
- Performance appraisal of key personnel.
- Met with senior personnel to review progress of projects and ensured timely delivery.
- Protected the interest and welfare of employees.
- Supervised directly all the announcement of financial records balance sheet and reports to VAT, Income Tax department, and banks
- Held the merit of revamping and restructuring the functional and operating procedures of the central stores departments and site stores in 15 projects in the capacity of Project Manager.
- Pivotal in developing a network for the 15 sites and connected them with the central stores.
- Spearheaded a team of Commercial, HR, Operations, Contracts, IT and Procurement Managers to assure successful completion of the project within specified timeframes
- Instrumental in reorganizing the staff based on qualifications, productivity, and skills.
- Dexterously involved in organizing training programs as well as implementing rewarding policy to enhance the performance level of the employees.
- Conducted detailed research and analysis of the present/ future market opportunities/ trends.
- Collated key customer insights to understand customer needs and provided recommendations to address product and service gaps as well as meet customer expectations.
- Addressed various problem areas with focus on productivity, profit, business development and personnel growth for the achievement of set targets.
- Overseeing daily operations of the business
- Creating new strategies for growth and putting them into practice
- Overseeing the budget and managing expenses
- Training new staff and lower-level managers
- Hiring and terminating employees
- Evaluating productivity and performance and implementing strategies for improvement
- Keeping reports of business and employee performance
- Coordinating several teams and communicating with clients
- Coordinating with clients to ensure the design meets their needs and specifications
- Scheduling and overseeing construction activities to ensure that deadlines are met
- Monitoring project budgets to ensure costs are within reasonable limits
- Reviewing plans for design flaws and making recommendations for improvement
- Monitoring the work of engineers to ensure that they are adhering to industry standards and best practices
- Providing technical support to contractors during the construction phase of a project
- Developing project timelines, including phases of implementation, completion dates, and milestones along the way
- Assisting in the development of bids for projects that may be put out to bid by clients
- Ensuring that all applicable laws and regulations are followed during construction
- Collaborate with engineers, architects etc. to determine the specifications of the project
- Negotiate contracts with external vendors to reach profitable agreements
- Obtain permits and licenses from appropriate authorities
- Determine needed resources (manpower, equipment and materials) from start to finish with attention to budgetary limitations
- Plan all construction operations and schedule intermediate phases to ensure deadlines will be met
- Acquire equipment and material and monitor stocks to timely handle inadequacies
- Hire contractors and other staff and allocate responsibilities
- Supervise the work of laborers, mechanics etc. and give them guidance when needed
- Evaluate progress and prepare detailed reports
- Organizing materials and ensuring sites are safe and clean.
- Preparing cost estimates and ensuring appropriate materials and tools are available.
- Providing technical advice and suggestions for improvement on particular projects.
- Diagnosing and troubleshooting equipment as required.
- Negotiating with suppliers and vendors to ensure the best contracts.
- Authorizing technical drawings and engineering plans.
- Drawing up work schedules and communicating any adjustments to crew members and clients.
- Gathering data, compiling reports and delivering presentations to relevant stakeholders.
- Delegating tasks and scheduling meetings and training sessions where required.
- Completing quality assurance and providing feedback to the team.
- Developing designs for projects
-Conducting site inspections and feasibility assessments
-Preparing project plans and carrying them out
-Calculating estimated costs for projects
-Learning all relevant government regulations and codes
-Ensuring regulatory compliance and safety for the project
-Finding solutions to problems and producing presentations to showcase them
-Coordinating with clients and contractors