PROJECT ADMINISTRATIVE ASSISTANT
MAXIPRO DEVELOPMENT CORPORATION
Total years of experience :11 years, 9 Months
• Prepare all Sub Contractors Purchase Order and Billing for Foundation/Civil Works and Electrical/Erections Works.
• Prepare all Weekly Accomplishment, Monthly Accomplishment and Monthly Report (Program of Works, Equipment and Manpower Deployment)
• Collect and check all time sheets for payroll processing.
• Prepare all Liquidation of Project Expenses.
• Prepare Budget Request.
• Monitor Stockyard/Company Premises.
• Prepare all communication letters to Client and Sub Contractors.
• Collect and maintain files of the latest revision level documentation.
• Timely distribution of the latest revision level documentation to all appropriate users and
ensure that obsolete documentation is removed from distribution.
• Maintain a computer database of all filed documentation that ensures fast retrieval of
documents.
• Perform clerical typing duties to generate documents as necessary.
• Perform duties as defined in division document control policies and procedures.
•Updates all Employee File (Resident Permit, Passports, Medical Insurance).
•Prepare all Annual Leave Request.
•Prepare all Business Travel Request.
•Prepare all documentation of the Health, Safety and Environment Department for the weekly and monthly Report.
•Coordinate will all Project Site Admin and Document Controller for implementation of approved forms.
Administrator
• Timekeeping
• Employee Relations
• Prepare payroll plotting
• Conducts monitoring and inspection within the camp.
• Update all actual manpower based on the contract and actual work.
• Contract Management
• Record-keeping of Vehicle/equipment maintenance, accident and repairs for future references.
• Monitor and keep record pertaining to manpower details such as: passports, residence, social insurance, medical insurance and other documents.
• Monitor and Manage office supplies, furniture and appliances.
• Providing support to other departments of the organization and organizes projects of the company.
• Record-keeping of Vehicle/equipment maintenance, accident and repairs for future reference.
•Collect all time sheets, time cards from different project sites and depot stations
•Check and validate all time sheets, time cards from biometric system.
•Input all data to the system for payroll.
•Prepare plotting summary of all time logs for payroll processing.
•Prepare payroll summary to be approved by the General Manager.
•Prepare memos and disciplinary actions to erring employee.
•Attend and resolve all Labor cases.
•Conduct inspection for all project sites and depot station.
•Prepare employment contracts for newly hired employees.
•Review and evaluate existing contracts of all employees.
•Negotiate for Sub Contractors contract.
•Prepare and monitor Sub Contractors contract.
•Conduct staffing interviews, background checks as well as presented job offers.
•Evaluate applications for endorsement to the respective department.
•Sourced out applicants
•Monitor time and attendance of all employees.
•Maintain a complete and accurate file of all project employees.
•Verifies and checks employees’ timecards and encodes the same in payroll system.
•Prepare appropriate notices to workers concerning their employment contracts.
•Prepare payroll summary of all workers.
•Prepare monthly report of manpower movement in the project site.
•Assist the Administrative Officer on administrative matters and liaison works.
•Ensures the implementation of the quality plans and objectives of the department and project.
•Performs tasks in accordance with the processes defined in the Company.
•Perform as Employee Relations that includes concerned with preventing and resolving problems involving individuals which arise out of or affect work situations.
•Act as an Labor Relations in performing and attending Labor Cases between employee and the management.
•Performs as Disciplinary to all erring employees and serving Memos and violations.
•Serve as the Recruitment in charge for the Central Office manpower requirements. Conducts interviews and screening of applicants for hiring.
•Monitor all contractual employees regarding their contract durations and manpower movements.
•Give monthly updates for the manpower, tardiness and absences of all employees, operating cost incurred by all department.
•Serves as Security and Safety Officer of the work place in which all security personnel are directly reporting to me. Conducts regular meeting with the security personnel and daily inspections.
•Conducts Performance Appraisal to all employees and regularly in talks with the Department Heads regarding their respective employees’ performance.
•Formulate and Conducts 5’s Audit.
•Serves as a Human Resource extension to the projects sites that involve recruitment and benefits.
•Serves as an Administrative in the project sites that involve community relations, government requirements, securing permits especially for the operations of all heavy equipments and paying all project utility bills.
•Performs Disciplinary to all staff in the project site and gives memos and disciplinary actions and resolves conflicts between employees.
•Uphold and promote the Company Policy and Company Programs.
•Serves as Purchaser of the Project. Closely coordinate with the Project in Charge for all materials to be purchased with the accordance to the project requirements. Materials to be purchased will be done in the system.
•Request all Consumables Materials in the central warehouse and makes follow ups for on time delivery.
•Safety and Security. Serve as Safety officer in the project site, conducts safety inspection to the project assigned, formulate and promote safety awareness to all employees, install all safety materials (ex. Safety nets, barricades, safety signage’s, ) request all Personal Protective Equipments (ex. Hard hats, safety belts/harness, safety shoes). Secure the project site and closely monitor all security personnel.
•Serves as an Accounting to the project site. All petty cash and revolving funds are closely monitored by the Administrative Assistant. All replenishment will be done with supporting documents.
•Payroll. Collect and check all time sheets (Activity Based Control) duly approved by the Project in Charge for encoding in the system for payroll processing. Closely monitor with the payroll department for changes in the plotting for final generation of the payroll of the project site.
• Merchandising
• Promotions
• Negotiations
• Inventory
• Manpower Monitoring
While in college i was able participate to a research projects that was funded both locally and abroad specifically International Labor Organization.
