Assistant Administrative Officer
Ahsanullah University of Science and Technology(AUST)
Total years of experience :22 years, 10 Months
Roles and responsibilities: Directly Support to the Head of the Department for academic and
different administrative issues within the semester. Liaison with intra AUST Offices (VC,
Treasurer, Registrar, Examination, Proctor, University Engineer, System Engineer, Library, IUMS
project and others Offices). Coordination & communication with all Departments (Arch, CE, CSE,
EEE, TE, IPE, ME & SoB) of AUST. Supervise & follow-up departmental all administrative related
activities within the semester like: Receive office files, letters, records and take necessary
circulate/action for office orders & notifications; checkup email and answer to concern
persons(teacher, student, 3rd
party); Office and stuffs management; Contact with all teachers to
setup & notify departmental meeting & its attendance; Daily attendance record of the
department for all; Prepare teachers and staffs monthly salary attendance; Update and
manage teachers’ and staffs’ leave(CL, EL, DL, ML, SL, EOL) & joining reports and records;
Prepare semester wise new PTFL & PT teacher(s) appointment note as per AUST rules with
calculated teaching load w.r.t. total credit hours loads in routines for various subjects; Teachers
and students support management; Collect & circulate semester wise classes & lab routines;
daily updates for routines & notice board; Prepare requisition & maintain records for office
stationeries, photocopies and teaching materials, Prepare contingency, indent, conference,
meeting & remuneration bills; Prepare budget note sheet and updates fund along with
inventory list of fixed assets; Prepare contingency bills for reimbursement; Prepare
departmental office order & notification; Maintain & update all office files & records. Process
for arranging office order on different issues; Prepare quarterly & annual reports for the
departments & convocation; Collect & Receive Final Examination answer scripts & distribution
among full time and part-time teachers; Maintain log register for final examination; Collect
results from teachers and send it to Controller of Examination Office; Support/update IUMS to
input data(preparer, scrutinizer names and published dates) and necessary modification
through online account; Performs MS in Mathematics new semester student’s admission
notice, form distribution & admission; Prepare & sign on Bank sleep for tuition fees; Sign on LAB
clearance form for all respective departments and subjects; Notification for the students;
Contact with students for their classes & academic issues. Students counseling regarding
MS Mathematics admission, tuition fees, courses & its duration.
Tejgaon(I/A), Dhaka-1208. Bangladesh.
Job Duration : From
Roles and responsibilities : Same as the current job in the Department of Arts and Sciences.
Prepare note for various training purposes for all 4 streams(Yarn, Fabric, Wet processing and
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Apparel)students; Maintain conference & seminar programs; Scheduling & arrange teacher’s
meeting, student’s mill training & visit, viva, project and e.t.c.; Provide support to parents, staffs
and volunteers.
Roles and responsibilities : 1- Participate in setting the office's main objectives and formulate
their plans. 2- Participate in developing plans and providing advice to the corporate office
general manager, the board of directors/advisors, and department managers. 3- Reviewing and
verifying executive plans and programs and implementation budgets before being approved by
the Director General. 4- Representing the office in front of others, as well as in events, parties,
and official interviews, upon authorization from the Director General. 5- Submitting bi-monthly,
monthly, semi-annual and annual reports to the corporate Office and discussing these reports in
periodic meetings. 6- Carrying out the duties of the Directors/Advisors if assigned. 7-
Supervising employees, coordinating, directing, and following up on tasks.
Achievement : Administration and Management (Office, Staffs, Logistic, Security & Customer);
Marketing & Sales Supervision; Distribution/Supply Chain Management; Support(Billing, IT &
Technical); Fields & Outlets Visit; Communicate with Government & Non-government offices,
Team work; Accounts (Contingency, Patty-cash, RBS Billing, A/C. transaction, Customers’ bill
database and record collection from Multiple Banks and email to HQ; e.t.c.). New connection
activation, Termination, Voluntary Termination, Call-bar, Liaison with Head Office; Coordination
& communication with regional offices; Maintain leave record and prepare monthly salary
statement; Report on Monthly meeting, Budget, market survey and strategy.
Roles and responsibilities : 1- Participate in setting the office's main objectives and formulate
their plans. 2- Participate in developing plans and providing advice to ED, Directors, Managers.
3- Reviewing and verifying executive plans and programs and implementation budgets before
being approved by the corporate office. 4- Representing the office in front of others, as well as
in events, parties, and officials. 5- Submitting bi-monthly, monthly, semi-annual and annual
reports to the corporate Office and discussing these reports in periodic meetings. 6- Carrying
out the duties of the Directors/Advisors if assigned. 7- Supervising employees, coordinating,
directing, and following up on tasks.
Achievement : Office Administration, Accounts, Coordination, Training, Documentation,
Reporting, Accounts, Budget, Communicate with Government &non Government offices, e.t.c.
Achievement : Office management, Accounts, Coordination, Customer Support Management,
Training, Documentation, Reporting, Accounts, Troubleshooting of PC Hardware and Software.
Achievement : Computer Programming(Front & back-end environment), Software Debugging,
Installation, Troubleshooting of Hardware & Software, Accounts, Stocks, Documentation and
Reporting.
Masters of Science (M.Sc.)
Bachelor of Science (B.Sc. Honours)
Higher Secondary Certificate (H.S.C.)
Secondary School Certificate (S.S.C.)