Admin Assistant
Arabian Petrochemical Company - Petrokemya
مجموع سنوات الخبرة :12 years, 10 أشهر
Ensuring SMP and Delegation of Authority are appropriately recording, filed and traceable.
Ensure and organize Document Register and Master Data List activities
Prepare the order for all the materials necessary to office activities ( stationery, etc.)
Ensure, documents ( MOM-Internal & External, QTB, QPT, etc. ) are properly filed and Traceability.
Ensure List of MT6 Personnel, MT6 Vacation plan and Organization Chart are automatically revised if any
Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
Support preparation of minutes of meeting together with the attachment required
November 2021 - August 2022
Document Controller
New Generation Mission System Arabia
QC Department
ARAMCO HHGCP Project, Haradh, KSA
Duties and Responsibilities:
Ensure new revised of Quality procedures and Method of Statement are properly informed to all QCS ( Quality Supervisor by email and internal transmittal,
Ensuring Quality Procedures and Method of Statement are appropriately recording, filed and traceable.
Ensure and organize Document Register and Master Data List activities
Ensure, QC documents ( QCP, ITP, NCR, RFI, FDT. CCTR, etc.) are properly filed and traceable.
QC Project Secretary Task
Prepare the order for all the materials necessary to office activities ( stationery, etc.)
Ensure, documents ( MOM-Internal & External, QTB, QPT, etc. ) are properly filed and Traceability.
Ensure List of QC Personnel, QC Vacation plan and Organization Chart are automatically revised if any
Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
Support preparation of minutes of meeting together with the attachment required
July 2021 - October 2021 Document Controller /Administrative Asst.
ERAM Contracting Company
Maintenance Support Services Department
Saudi Chevron Philips, Jubail City, KSA
Duties and Responsibilities:
Responsible in updating of Manpower Manhour, Head Counts for DH/BL monthly
Ensure all invoices are updated in SAP with duly approved by the Supervisors
Prepare Visitors Gate passes for visitors and newly contractor at the Plant.
Prepare Vehicle Sticker Request
Responsible in preparing out pass material for outgoing material at the plant.
Support the contractor for Safety Training Schedule like BSO, HW, CS, FW and WPR Training.
Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
Provides administrative support to ensure efficient operation of office.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Exhibits polite and professional communication via phone, e-mail, and mail.
Supports team by performing tasks related to organization and strong communication.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
November 2020 - May 2021
Manual / Machine Processor
Census for Population and Housing 2020
Region IV-A Regional Office
PSA Batangas, Batangas City
Duties and Responsibilities:
Checking of the count of completed forms, verification of geographic identification, checking of legibility and encoding of language, country, occupation and professional codes.
September 2020 - October 2020
Team Supervisor
Census for Population and Housing 2020
Lobo, Batangas Philippines
Responsible for ensuring that enumerators complete their work accurately and in a timely manner.
Encoding of documents. Checking and editing the survey forms
Maintaining project documentation files consisting of technical data, engineering and suppliers drawings, technical specifications, purchase orders and other project-required documents.
Recording and tracking internal and external distribution of documents.
Release drawings and related document to project site and other concern department.
Generating and issuing monthly progress status reports for both internal and external documentation.
Examines documents such as blueprints, drawings, change orders and specification to verify completeness and accuracy of data.
Coordinate with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
Post document changes to computerized and manual control records.
Maintain records related files such, technical query, request for inspection, request for erection transmittals, document submittal, material submittals, document clarification request and shop drawings transmittals.
Receiving of original drawings from engineering department and client.
Prepares quotation request, purchase order for the project.
Scanning and copying of reports and drawings.
Document Controller, Powermech Engineering WLL
MANATEQ Project- Central Market Al Sailiya
Al Sailiya, Doha, Qatar
Ensure the correct application of the relevant project software database system ( ACONEX )
Ensure new revised of Quality procedures and Method of Statement are properly informed to all QCS ( Quality Supervisor by email and internal transmittal,
Ensuring Quality Procedures and Method of Statement are appropriately recording, filed and traceable.
Ensure and organize Document Register and Master Data List activities
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Responsible in maintaining the records and update all necessary documents in the system
Maintain all documents in a systematic filing and organize for easy traceability.
Responsible in monitoring and updating RFI's raised by subcontractors.
Maintaining of documents belong to QC department like QCP, ITP, Method of Statement, Technical Queries, Site Instructions, NCR, SSR, and drawings.
Attend minute of meetings for client and subcontractors.
• Maintaining project documentation files consisting of technical data, engineering and suppliers drawings, technical specifications, purchase orders and other project-required documents.
• Recording and tracking internal and external distribution of documents.
• Release drawings and related document to project site and other concern department.
• Generating and issuing monthly progress status reports for both internal and external documentation.
• Examines documents such as blueprints, drawings, change orders and specification to verify completeness and accuracy of data.
• Coordinate with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Post document changes to computerized and manual control records.
• Maintain records related files such, technical query, request for inspection, request for erection transmittals, document submittal, material submittals, document clarification request and shop drawings transmittals.
• Receiving of original drawings from engineering department and client.
• Prepares quotation request, purchase order for the project.
• Scanning and copying of reports and drawings.
Coordinates all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents, and follow up of all the site needs
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.