Executive Secretary
Mohawarean International Group
Total des années d'expérience :17 years, 0 Mois
Executive Assistant to the Senior Vice-President, Contracts & Corporate Department.
File and retrieve corporate documents, records and reports.
Create and maintain database, tables and spreadsheet files.
Create (contract register), maintain and organized computer database for the contract files management system (electronically and hard copy).
Prepare daily reports, presentations and other documents.
Prepare presentation report for group of company’s monthly Board Meeting.
Prepare correspondence letter as per Senior Vice-President instruction.
Makes travel arrangements, hotels and airlines booking.
Manage and maintain executive’s schedules, appointments and travel arrangements.
Managing own Computer/Internet Shop.
Maintaining all of the units.
Sales and marketing.
Provides secretarial and administrative functions.
Prepare department presentation report (weekly and monthly).
Makes travel arrangements, booking and itineraries.
Maintaining department filing systems.
Answering the phone and answering queries.
Create Delivery Document(s) for all Sales Orders that are due for delivery from SAP system.
Nominate new orders from SAP system and send it to SABIC Affiliates and to Transport Company for delivery.
Prepare daily report from SAP system using Excel and PowerPoint presentation regarding the orders to be book in that day and open orders in the system.
Generate orders from SAP system (new orders for booking, assigned orders for closing and for follow-up).
Closing all orders delivered thru SAP for invoicing and payment.
Analyze transport loading capabilities for daily orders.
Prepare, updates and implements product delivery procedures that ensures timely, accurate and cost effective deliveries.
Investigate and addresses customer’s complaints regarding product orders or trucking problems and report to the department manager or to the department section head.
Operates word processing equipment to compile, type, revise combine, edit, print and store documents using company approved software.
Answer telephone and give information to callers or routes calls to appropriate officials and places outgoing calls.
Responsible for the paper screening of the application.
Administers qualifying test for job applicants.
Encode, create and maintain Digital Registration System (DRS) for easy data retrievals and reference.
Prepare reports for recruitment and processing on status of pre-selected and selected applicants for the would-be-job.
Perform technical assignment such as coding, system analysis and design, testing and installation of various software applications.
Perform maintenance and utilization of software and hardware.
Local Area Network (LAN) installation, cabling, troubleshooting and maintenance.
Monitoring the consistency and diagnostics of adjustment of the computer units using operating systems.
Make recommendations for software, hardware, methods and tools in the support of system development.
Investigate problems, recommended solutions, and implement changes to current system.
Maintains and enhances the development and release environment for the operation of computer in programming, design, upgrading and maintenance.
Planning, design and implementation of operational support standards and procedures.
Local area network (LAN) installation, troubleshooting and maintenance.
Testing and installation of various software applications.
Provide technical assistance about the problem in productivity tools and software packages used for word processing, database, desktop publishing, graphics and utility software.
Read and analyze documents for encoding.
Follow up pending documents to the Superior.
Ensure that all data being encoded shall be evaluated and checked for errors before send it to the clients.
Provide technical assistance about the problem in productivity tools and software packages used for word processing, database, desktop publishing, graphics and utility software.
Encode all the official receipts.
Monitor collections at every end of the week.
Updating sales report every 15 days of the month.
Operates word processing equipment to compile, type, revise combine, edit, print and store documents using company approved software.