HR and Executive Administrator (Formely Office Assistant)
Griffin Project Development Consultants
مجموع سنوات الخبرة :12 years, 9 أشهر
First administrative staff in a newly established specialist firm in the field of sustainable engineering design and energy management solutions. Sees to the day-to-day office operations, handles most HR functions & provides admin support for their other family businesses. Currently coordinating ISO integrated management implementation at Griffin Consultants.
• Prepare, record, check and proofread correspondence, presentations, reports and documents
• Collect and prepare document requirements for Dubai-based projects, tender and pre-qualification
• Monitor attendance, verify timesheets and leave approvals, enroll staff for access control and time machine
• Source and screen applicants and explain company policies to new staff
• Coordinate with Public Relations Officer and Accounting on visa processing, ID processing and staff relocation
• Initiate medical insurance enrolment / cancelation and look out for better insurance coverage
• Orient and help new employees and interns on office policies, procedures, benefits, work requirements, etc.
• Manage Outlook calendar for scheduling meetings, interview appointments and meeting room allocation
• Ensure the needs of visitors are met by providing drinks, material and internet access
• Attend to calls and walk-in visitors in the reception area in a professional and welcoming manner
• Schedule courier services; receive and distribute deliveries and mail
• Ensure office cleanliness and arrange for repair and maintenance
• Order office supplies (pantry stocks, cleaning materials, stationery) and printing (business card, CD jacket, folder)
• Operate office equipment (telephone, multifunction printer and fax) and arrange for repair and maintenance
• Handle document control, records keeping, data entry, and word processing
• Perform internet research, design business forms and prepare prequalification / profile / new employee packets
• Document binding, printing, scanning, sending fax messages and converting files to digital form (PDF or images)
Key Accomplishments
• Pioneer staff in the consultancy, built the office systems and procedures and supported Managing Partner
• Coordinated preparation and implementation of ISO 8001, 14001, 15001 and OHSAS 18001 in 2015
Client: Outsourced to SHELL BUSINESS SERVICE CENTRE, Makati City, Philippines
Person-in-charge of the new Offer to Onseat process at Shell Business Centre Manila, who learned and prepared for the go-live of the new O2O process in 1.5 months and processed hiring & pre-employment requirements of 175+ new hires within 4 months.
• Assigned by People4People, A Quaerito Qualitas Company to Shell on a temporary basis
• Processed employment requirements of 175 new Shell staff in 4.5 months
• Served as Single Focal Point of departments and individuals for all inquiries and key activities
• Guided managers in determining the onboarding requirements for their new hires
• Guided the new hires on the onboarding process and monitored their progress
• Initiated acquisition of new computers, software, and system access
• Coordinated bank account opening, background check and pre-employment medical screening
• Performed tax membership & benefits enrolment (health card, housing, social security)
• Created and maintained new employee packets, employee file systems and documentation
• Generated Excel progress reports with Pivot Tables, v-lookups and charts
• Provided by Manpower Philippines to ABS-CBN on a contract basis
• Conducted timekeeping and payroll encoding for TV production teams
• Received, verified and filed all timekeeping related documents
• Prepared timekeeping reports for payroll computation and reference
• Attended to queries regarding attendance / payroll discrepancies, absences and overtime claim
Recruited by Prime@Technology Specialists
Addressed benefits and timekeeping-related requirements of 800+ employees of the BPO division, reducing number of payroll adjustments errors to less than 10/month and turn-around service time to 2-24 hrs
• Provided HR advice and assistance to supervisors and staff
• Kept track of leave time, such as vacation, personal, and sick leave, for employees
• Compiled employee time and payroll data from time sheets and other records
• Recorded employee information to maintain and update payroll records and employee lists
• Provided HR forms, certificates & letters to employees as requested
• Received government loan applications & PhilHealth medical reimbursement requirements
• Helped enroll employees to Philippine government-mandated benefits and company benefits
• Logistics and administrative support in health card orientations, company outings, and other HR functions
Became their first Assistant dedicated to Human Resources, Recruitment & Timekeeping, helped formulate a new employee manual and office form templates, and addressed HR concerns of 60+ employees
• Provided admin and HR advice and assistance to supervisors and staff
• Posted job vacancies, reviewed applications, processed hiring-related paperwork
• Provided prospective employees with information about policies, job duties, working conditions, compensation, opportunities for promotion and employee benefits
• Conducted office tour and simple onboarding for new hires
• Kept track of leave time and attendance; compiled time and payroll data from time sheets
• Created administrative and HR forms, templates, memos, Excel reports, presentations, etc.
• Interpreted and explained human resources policies, procedures, laws, standards, or regulations
• Maintained and updated organizational charts, employee handbooks or directories
• Received & released pre-employment requirements, prepared & maintained employment records
• Logistics and administrative support in orientations, company outings, and other HR functions
● Career Service Professional Eligibility, with a general rating of 82.31 (May 22, 2011 at Ramon Mag
