Senior Document Controller
Leighton Asia Philippines Incorporated
Total years of experience :14 years, 7 Months
• Responsible for the overall management and control of projects related documents and data during the project lifecycle stages.
• Controls the creation, revision, approval, and distribution of all documents and records related to the quality management system.
• Distribution of design documentation using an electronic system (Autodesk Construction Cloud)
• Quality control checks: (Check and ensure accuracy of document attributes (document number, document titles, revision number, etc) on design documentation such as drawings or reports.
• Developed, reviewed, and maintains document control systems and procedures within the general standards of the company and specific project standards.
• Managing day to day administration of the system.
• Establishes and implements policies and procedures regarding document storage, sharing, transmission.
• Performing document controller's duties when others are on leave.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Performing periodic quality checks to the system registers.
• Supporting the team on routing and ad hoc project-wide assignment.
• Producing quantitative, status and analysis reports.
• Ensuring that records are registered, maintained, archived, and disposed of in compliance of Data Privacy Act Law.
• Coordinates all activities related to document control procedures in relation to the storage of technical documents, drawings, and commercial correspondence.
• Responsible for the establishment of document control system for internal and external documentation this includes classification, indexing, tracking, distribution and reporting all status of documentation.
• Processed, controlled, and administered incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.)
• Received, distributes, monitors, and logs all drawings and documentation for the project and manage post drawing revisions to appropriate documents.
• Implements and maintains establish document procedures and ensures all required signatures are included on project documentation.
• Performed quality checking of all received and transmitted documentation and verified transmittals for every document posting.
• Updates and maintains DCC folders in SharePoint and implements the archiving and retrieval activities, maintains databases of project information for use by the project team and client.
• Maintains drawings and document files and responds to internal and externa drawing and document requests.
• Coordinate on general issues related to document control and interface with counterparts and third-party regarding documentation requirements.
• Prepares and updates the daily submission of construction reports to the Engineer.
• Monitors and submits Work Inspection Request as per activity.
• Updates and submits Test reports to the Engineer.
• Accurately and constantly maintain the metadata of project documents, such as number, title, revision, status, etc.
• Performs quality control of all documents ensuring generated documents meet the Company’s standards.
• Works with all other project positions in support of overall project success
• Responsible for the establishment of document control system for internal and external documentation this includes classification, indexing, tracking, distribution and reporting all status of documentation.
• Coordinates all activities related to Document Control procedures in relation to the storage of technical documents, drawings, and commercial correspondence.
• Processed, controlled, and administered incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.)
• Accurately and constantly maintain the metadata of project documents, such as number, title, revision, status, etc.
• Closed out of all quality and technical documents through Request to change documents coding (RCDC)
• Performs quality control of all documents ensuring generated documents meet the Company’s standards.
• Maintained and updates logs to ensure the accurate status of submissions.
• Prepares and updates the Handover list of Components and Deliverable Packages to the Client
• Works with all other project positions in support of overall project success
• Quality check, finalization, and submission of quality and technical documents to ACONEX.
•Supervised the activities of Project Document Control personnel to ensure that all project documentation is received, checked, accurately recorded into the WebDMS, and distributed eficiently and expeditiously, according to the agreed project and corporate procedures.
•Coordinates all activities related to Document Control procedures in relation to the storage of technical documents, drawings, and commercial correspondence.
•Trained subordinates on how to process documentation into the WebDMS in compliance with Document Control Procedure
•Processed, controlled, and administered incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.)
•Accurately and constantly maintain the metadata of project documents, such as number, title, revision, status, etc.
•Responsible for overseeing the management of technical documents within Line 6 by analysing documentary requirements, engineering process flow, interfacing with Client and Subcontractors document managers for an eficient document management system.
•Performs quality control of all documents ensuring generated documents meet the Company's standards.
•Maintained and updated logs to ensure the accurate status of submissions.
•Manages and monitors the use of various form set-ups among team members.
•Prepares and updates the Handover list of Components and Deliverable Packages to the Client
•Ensures all documents (MST's, ITP's, MAR's, EDR's, SDR's, ABD's, RFI's, IRF's, CVI's, FDC's, Etc…) are cataloged and addressed promptly.
•Works with all other project positions in support of overall project success
•Quality check, finalization, and submission of quality and technical documents to ACONEX.
• Prepares and updates Manpower Daily Activities for Pipe Erection Report
• Prepares and updates Priority Status (Common, Train 2 Area), (Header and Branch) Reports
• Generating new approved Test Package and assigning package no. in the Database
• Analyzing and checking, updating the revised and approved Test Package in the Database
• Entering and Generating New Daily Welding Report
• Preparing Request for Inspection (RFI) for a specific test (Underground Piping / GRE Piping / Aboveground Piping)
• Checking and monitoring the status of each Test Package (Common Area) in the Database (Spools, Supports, and Valves) as per QC_ISO DWG
• Preparation of Test Packages; Stamping, checking, repairing, revising the approved Test Package as per the latest Test Block Diagram, Piping and Instrumentation Design, Isometric Drawing, etc.; Monitoring the status of test packages
• Issuance of Punch List (Construction and Company) as per category to the Construction Group
• Ensures that required quality records, quality documentation, and documents registers are properly prepared and maintained.
• Coordinates with DDCC and QA/QC for Test Packages discrepancies before ready for the test
• Compliant with the site’s health and safety regulations
• May be required to handle ad-hoc administrative duties, scanning some documents/data.
• Control of Documents (Precast Block Report from Ajman (Daily/Weekly), Man-hours by Cost Code (Weekly), Building Daily Activity Report, Daily Construction Report, Daily Manpower Report, Daily Progress Report, Weekly Progress Report, Monthly Progress Reports, Overall Progress Report)
• Preparing and Printing the Progress Job Card and its label
• Issuing the Progress Job Card to every Department (Civil, Building, Electrical, Mechanical, Piping, Telecom, Security, Marine)
• Updating and entering the exact and actual progress for the week-ending date
• Calculating and Running the Utilities, and Macros in the Pyramid System/Program
• Printing the Week Progress Report (Pyramid System) in PDF file format and hard copy
• Updating and Printing the Weekly/Monthly Progress Report
• Updating the Overall Progress Report submitted to the Client.
• Saving Weekly/Monthly Progress back up from the Database System/Program
• Updating/Entering the Handover Red Line Mark-Up/As-built Report, Handing over Walk Schedule, and Report (Daily/Weekly)
• Updating/Entering the Spare Parts Interchangeability Record (SPIR) Report
• Ensures all information is entered into the database efficiently and accurately.
• Coordinates with the Supervisors and Engineers so that the work will be accurate and effective.
• Responsible for entering customer and account data from source documents within time limits. Compiling, verifying accuracy and sorting information to prepare source data for computer entry. Reviewing data for deficiencies or errors, correcting any incompatibilities, and checking output.
• Data entry support to Sales Department
• Ensures all information is entered into the database efficiently and accurately.
• Maintained Database, always keeping information current.
• May be required to handle ad-hoc administrative duties, scanning some documents/data.
• Coordinates with Team Leader so that the work will be accurate and effective.
Responsibilities:
•Responsible for analyzing the type of documents and capturing the data and then putting it into the database program.
•Assuring that the quality and quantity of work will meet the client specifications and maintain good accuracy.
•Comparing the work of prime mover 1 and prime mover 2 and consolidating it into a single document.
•Reviewing data for deficiencies or errors, correcting any incompatibilities, and checking output.
Member of the Computer Management Society
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