Document Controller
Mitsubishi Heavy Industries
مجموع سنوات الخبرة :18 years, 0 أشهر
• Responsible of receiving of all incoming Documents such as Letters, Method Statements, Material Submittals together with the samples provided.
• Prepare internal comment sheet for all Submittals and distributed to respected engineers for review.
• Prepare transmittals and letters and submit to main DC team for final submission to PMCS through Aconex.
• Performs QA/QC in checking of the Documents & ERS received from the Engineers and ensures that document/drawings is matching with their assessment code.
• Monitored and updated Permit Applications of Sub-contractors.
• Managed proper documentation system in compliance with MHI quality procedures; i.e. identification of document deficiencies that may need to be addressed prior submitting to client for review and approval.
• Uploading Documents and create Transmittals through WRENCH.
• Responsible for Subcontractor Work Notifications and Work Flow processes incorporated in EDMS.
• Provided support to other technical department (MEP, Design & Civil) in keeping track of submittals such as proper filing to a specific reference number of drawing, material submittals, request for information, letters, other documentation tasks.
• Maintain and Update all Incoming and Outgoing Register.
• Responsible for receiving, checking the hard copies & soft copies of all incoming and outgoing documents such as drawings, letters, RFIT’s & MIF/MDS.
• Ensuring Log/Register all the documents before distributing to the respective engineer’s for inspection and their review.
• Follow-up the engineer’s for the pending RFIT’s & MIF/MDS for their reply to contractor after 3 days.
• Update the documents using Microsoft excel with formula in order to track down the time frame needed in reviewing of documents by the engineers to meet deadlines.
• Prepare Transmittals, Letter’s, OCS and etc.
• Prepare Weekly Proposed and Actual Work Schedule every Sunday for site engineer’s overtime to be submitted to ASTAD for Approval.
• Maintaining hard copies & Soft copies files of all Documents that information should be available anytime of all team members.
• Maintain and Update all Incoming and Outgoing Registers.
• Mapping and uploading of all the incoming and outgoing Documents using PARLINK as Electronic Document Management System.
• Maintaining all files within the filing department.
• Coordinates with respective project Admin. Asst. / Document controllers to ensure correctness of the records.
• Ensures operation of vehicles by completing preventive maintenance requirements; calling for repairs; maintaining vehicles inventories; evaluating new vehicle and techniques.
• Responsible to collect all the petrol receipt to process for reimbursement and submit weekly.
• Resolves administrative problems by coordinating, preparation of reports, analyzing data, and identifying solutions.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Assist Resident Engineer and other team members.
• Provides information by answering questions and requests.
• Received Documents/AFC Drawings and prepare transmittal and distributed to site team members as instructed by Project Manager in written endorsement whether Controlled or Uncontrolled.
• Daily Activity Report - Received daily & update then submit to Contractor in two copies. Return one receiving copy, scan and distributed to projects team and filing.
• Received approved RFI & update the Register and maintain hard copies for filing.
• Received Minutes of Meeting weekly for the record.
• Civil Release Certificate - receive & distribute copy to Construction Manager for review and comments. Retain the original copy for filing.
• Prepare transmittal for Approved Drawings with Red Mark-ups from the QA/QC / Electrical engineers to Contractor due to slight changes in the actual built and update register while submission and approval received.
• Prepare Site Requisition Form for materials/equipments needs in site for installation as requested by construction manager.
• Prepare and update document control procedures in line with the company’s Integrated Management System.
• Managing, recording and distributing incoming documentation.
• Ensuring all projects are coordinated as per document control procedures.
• Maintaining document control database (Documented)
• Maintaining project document control process (i.e. tracking and reporting on project document status).
• Search and downloading Registered Drawings, Letters and sending Drawings to all correspondence.
• Upload and Register drawings and other information’s using Aconex System and access on documents received by, dispatched from & its status (Correspondence, Requests for Information, Submittals, Drawings, Specifications, ) between project operations, client, designer, and other related support groups.
• Preparations, submissions, and follow-up of documents such as (SDR) or Shop Drawing Review.
• Issued Drawings through transmittal by Subcontractors request as CAD or PDF files on CD.
• Filing/Storing and data maintenance in such a manner that Information should be available for all concerned persons at any time.
• Controlling all the in & out documents, assisting Engineer’s queries, site queries/ retrieves documents and maintains the automated distribution log.
• Assisting various departments for documents queries & prepares transmittals for documents/requisition.
• Operate Copy Machines
•Responsible of checking documents against current corporate templates and filing within the document management system.
•Receiving, logging, distributing, filing and handling of documents and drawings.
•Organizing of office task
Working cooperatively with a variety of people
•Performed any additional task as required.