Recruitment Administrator (Contractual)
MAERSK OIL QATAR AS
Total years of experience :12 years, 7 Months
July 16, 2012 - Present
MAERSK OIL QATAR AS
Al Jazi Tower, Asia Street 950,
Zone 60, West Bay, Doha Qatar
Recruitment Administrator (Contractual)
ASSISTANCE to others Department Units: Head of HR
• Update calendar meetings and other appointments
• Flight bookings and Hotel accommodations for business trips
• Arrangement of HR offsite meetings
• Prepare claim reports for travels and medical expenses
Shared Services
• Application of working visa for the primary sponsor and family.
• Arrange flight tickets and hotel accommodation for new joiners
• Make an HR connect call for family pre-visit
• Book Onboarding and pre-visit on relocation assistance
• Prepare an onboarding pack for new joiners
Government Relations Department
• Creating file/s for new joiner containing passport size photo, photocopies of medical, residence visa, working visa and driving license.
• Send reminders to employees for the renewal of residency and exit permits
• Send emails to concerned employee for pick-up of their documents who applied for an exit permit, renewal of residence visas, driving license and registration of a new addition to family such as newborn baby or housemaid.
• Maintaining files in order and by nationalities
• Extend assistance to the Government Relations team such as preparing expense report claims for visas, medical and finger printing.
• Still to the duties for Recruitment Department as per below.
DUTIES AND RESPONSIBILITIES: (Recruitment Department)
Key Activities: • Contact shortlisted candidates to verify interest
• Monitors assessment results and update spreadsheets.
• Support team by giving feedback to candidates and Recruitment Agencies as requested by account holders
• Report candidate progress through system recording assessment and interview results and outcomes through to conversion of applicant to new employee with successful candidate
• Knowledgeable in cleaning up of applications - regular printing of new submissions and distribution to responsible account holders
Interview Arrangements: • Contact candidates to confirm interest in a position, to confirm availability and arrange for telephone interview, HR assessment, and/or site interview
• Coordinate with concerned HR Team members, hiring managers and department members and recruitment agents as required for availability for interviews
• Use outlook to coordinate calendar for all concerned parties regarding interviews
• Book meeting rooms for scheduled interviews
• Prepare interview programs
• Pick up candidate upon arrival from the reception
• Arrange and monitor candidate itinerary
• Arrange for business visa, flights, hotel and transportation as required from out of Qatar candidates
• Prepare flight requests (LPO)
• Prepare expense claim reports for interview
• Arrange for overseas assessments when applicable
• Send out online assessments
April 15, 2012 - July 15, 2012
BRUNEL OIL AND GAS QATAR SERVICES W.L.L. (ENERGY DIVISION)
P.O. Box 24936, Doha, State of Qatar
HR Administrator (Reliever)
DUTIES AND RESPONSIBILITIES: • Provide solid support to Recruitment teams, Operations and other key HR/admin personnel.
• Assisted managers with hiring procedures, screening of candidates, coordinating interviews
• Coordinate and negotiate local manpower services in Qatar for providing skilled workers for short term and long term jobs in the project.
• Prepared, posted and disseminated job advertisements at various internet portals.
• Follow up with the updated vacancy list, JDs (Job Descriptions), interview results, feedback from CVs submission, contract offer for selected candidates.
• Maintains list of placements.
• CVs and JDs formatting: • Formatted JDs assigned and forwarded to designated recruiters and upload to Carerix, Oil & Gas Website, Upstream and other website for posting the Jobs order and send mailshot to the candidates and updates and maintain the excel registered log for the vacancy list received directly from the client.
• Formatted CVs endorsed directly to the client and keep track on the excel registered log of all the CVs submitted to the clients and make reports to be submitted to the client on a weekly basis.
January 2001 - March 2012
ROFINA PHILIPPINES INC.
Cubao, Quezon City, Philippines
Branch Executive
FUNCTIONS: Handling Administration, Purchasing, Inventory, Office Administration, Customer Service, Delivery/Scheduling and Handling After Sales Complaints.
DUTIES AND RESPONSIBILITIES: Administrative
• Record keeping of all documents in related to company's payments and remittances such as taxes and other statutory obligations.
• Manage employee files and records in order to ensure accurate payment of benefits and allowances.
• Maintains the proper recording and filing of all invoices, receipts, funds bank-in slips, incoming/outgoing correspondence, purchase orders and other pertinent documents.
• Communicate with the client to ensure the strict implementation of operational values and objective of the company
• Designates job to co-employee in the absence of the General Manager.
• Establish controls to provide adequate quantities of tools, materials and supplies for uninterrupted services of work schedule maintenance
• Arrange flight bookings and hotel accommodations.
• Schedules principal's business meetings and commitments.
• Coordinates with the customs broker for all the necessary documents required for shipping of goods.
Accounts
• Petty cash administration
• Review of expense claims and invoices for Management's approval
• Issue necessary receipts for deliveries (Sales Invoice or Delivery Receipt) and Official Receipts for collections
• Deposits of cash or cheque collections
• Bookkeeping of daily Sales, Purchases and Funds Bank-in
• Manage and safekeeping of bank book and cheque book
• Prepares daily and monthly reports
• Handles computation of employee benefits and taxes for compensation, sales and rental
• Preparation of payment vouchers for monthly payroll, stocks purchase invoices, office rental and company utility bills
• Conducts monthly physical inventory of the company's stocks.
• Process payment of monthly utility bills such as electricity, telephone, Internet, office rental, and water.
• Daily reporting of Sales, Costings, Checks Collected and Funds Bank-In.
• Submits month end report as closing of sales and inventory.
• Coordinates with the bank for telegraphic transfer of fund, manager's check and customs payment mode.
• Monitors bank balance and make sure that all checks scheduled for release are all sufficiently funded.
• Facilitates payroll, benefits concerns and provide administrative assistance such as registry of new employed staff for statutory obligations such as Social Security System, Pag-Ibig, Philhealth Insurance, Bureau of Internal Revenue and Salary Loan applications.
• Oversee accounts payable and account receivables in order to ensure complete and accurate records of all funds.
• Provide efficient and effective office management.
Sales and Marketing
• Sending product introductions and quotation to prospective buyers
• Sales and Marketing of all the product range to Hotels, Semiconductors and Cleaning Contractors
• Arrange brochures, certificates of exclusivity and formal quotation needed for every meeting.
• Conduct product presentations and demonstrations.
• Provide the client extensive information on the product.
• Analyze customer demands and finalize the best prices for possible closing of deals.
• Schedules deliveries and collections
• Attends to client queries after sales concerns.
2002 - 2006
DREAMLINE PRODUCTIONS
Quezon City, Philippines
Part-Time Event Coordinator
DUTIES AND RESPONSIBLITIES: • Directs and coordinates staff activities necessary to support various events and activities
• Oversees the computing of costs for billing of special services and equipment rental charges.
• Works closely with the public attending events by answering complaints and monitoring services provided
• Prepares a variety of reports on security, staffing utilization, event-related crowd control, and risk management issues.
1996 - 2000 TOMAS DEL ROSARIO COLLEGE Bachelor of Science in Business Administration Major in BUSINESS MANAGEMENT
1992 - 1996 SAINT CATHERINE OF SIENA ACADEMY Secondary School