Genevieve Rebello

Procurement and Material Management
• Receive procurement requests from SSL sections, Create RFQs from vendors based
on provided goods/services specifications and analyses for best optimal competitive
pricing
• Negotiate with vendors on goods/services quality, delivery date and get further
competitive (lowest) pricing and conditions.
• Creates purchase orders with full goods/services specifications, agreed terms and
conditions with alignment of procurement policies and procedures plus obtain
approval prior to receiving goods/services.
• Negotiate and liaise with vendors on re-supplying of rejected goods/services at no
extra costs that is/are not as per the company requested specifications or
instructions
• Prepare a bid analysis and comparison sheet for Management to select the best
suitable vendors based on required specifications, pricing, quality, etc.
• Maintain vendor records and verify new prospective vendor details and use this data
to source alternative supplies at the most advantageous terms for SSL in relation to
availability, cost and delivery terms
• Expedite all that have not met with contracted, targeted and original delivery dates,
update end users of any agreed revisions and new delivery dates or circumstances
• Suggest any office maintenance or any enhancement requirements to management
and carry out necessity of the same
• Follow up with Finance Department on payments, credit notes, any cost revisions and
invoice suspensions.
• Maintain accurate records of all interactions and transactions
• Implement procurement processes to ensure efficiency, cost saving and best
practices.
• Create and maintain all agreements and contracts. Manpower, Equipment, Project
enhancement until completion.

Provide executive support to C-level management in a manner consistent with the
department goals and objectives.
• Organize business travel arrangements.
• Prepare invoices, memos, letters, budgets and other financial statements and relevant
documents using MS Office.
• Create, maintain and update an efficient database of internal/external clients and
archive all information received by the department, electronically or paper, for reference
and documentation purposes
• Oversee and if required, analyze, sort, prioritize and distribute all incoming
correspondences, including memos, and submissions, to concerned person thereby
ensuring a smooth flow of communication.
• Preparing correspondences on behalf of the department for arising external queries and
other routine enquiries.
• Handle petty cash for miscellaneous and operational expenses; place orders for office
equipment, grocery, stationery and operation requirements as per department
requests.
• Review departmental documents prior to submission, to ensure accuracy of data and
compliance with company established formats, procedures and policies, and recommend
revisions as required.
• Coordinate with external parties and other departments, and establish a professional
rapport by promptly attending to requests, queries and complaints.
• Provide additional support during special projects and events.
• Provide updates on ongoing and upcoming projects, keep a status check on current
projects and ensure deliverables are met by involved personnel.
• Proactively work and ensure continual recommendations to improve departmental
functions are developed and implemented.
• Overlook employee rostering & process staff leave application, ensuring no leave
overlapping of operations staff, staff overtime and other related Human Resource
activities on Oracle Fusion.
• Complete Procurement and Materials management function using Oracle Fusion
system. Create Agreements & PO generation.
• Vendor Management - Meet and manage third party vendors for office and
operational requirements. Liaise, negotiate price, terms and conditions as per
company policy.
• Provide a broad range of ad-hoc department support as required.

Maintains customers’ data containing Agreement Terms and Conditions.
• Makes calls, sends letters and records all forms of correspondence to the customers.
• Ensures payments from customers are collected promptly and as due comes.
• Makes and arranges collection schedules.
• Conducts proper follow up on pending payment collections.
• Ensures accounts receivables schedule is updated on daily basis.
• Arranges and conducts meeting with the customer to ensure good clientele relation.
• Co-ordinates to resolve issues relating to invoices.
• Prepares daily, weekly and monthly collection reports.
• Responsible for reporting to his/her superiors’ occurrences, events, violations and acts
that may affect the environment, health, safety and company’s reputation.

Worked for du as a

Member of Event management team for VIP events.
• Branding tasks and theme setup at event locations.
• Customer Database - Follow up & inquiry (Sponsors, Invites).
• Worked on and updated the Customer Relationship Management System (CRM) to
make it fully integrated with other systems.
• Co-ordinate Internal Communications (Email Blasts).
• Supported on Special events within the company for Sales & Marketing Operations.
• Co-ordinate Product Launches & training.

Carry out general administrative responsibilities best suited to their needs.
• Learned the latest insights in the Marketing industry.
• Managed customer’s queries and complaints efficiently.
• Maintained a customer data base

Accounts Receivable (check, verify, post/record of supplier’s invoices into system).
• Maintain files and records for all documents.
• Data entry of various related documents with above average speed and accuracy.