Office Support Agent
European Union in Malawi
Total years of experience :17 years, 10 Months
-Front office supervision
-Office management
-Vehicle and fuel management
-Safety and security coordination
-Stores Management
-Inventory and Asset Management
-HR management
DUTIES:
Supporting and facilitating the procurement process
Taking care of Stores & Records room and retrieving information when needed
Top in-charge of pool vehicles and making sure that they are always road wealthy
Taking notes during meetings
Arranging venues for meetings, conferences and accommodations
Responsible for all maintenance works and identifying vital Contractors
Looking after welfare of all Staff making sure they have all resources for work
Tracking stock and updating stock distribution lists
Ensuring that premises/facilities are kept in sanitary and functional manner
Coordinating transport schedules
Facilitating health scheme (MASM) for all staff
Ensuring that there is adequate stationary at all times at regional level.
Conducting regular document filing to ensuring that they are safe and up-to date.
Replenishing, keeping and managing Petty-cash fund
Photocopying, faxing (or emailing), typing and printing confidential documents
Managing the Regional Manager’s Diary
Managing the in coming and outgoing mails
Manning the front office (Switchboard) and helping customers for official enquiries
Arranging appointments for Heads of Departments
Handling Customer queries and assisting them accordingly
Performing Administrative/Secretarial and any other duties as assigned from time to time
DUTIES:
Procurement and purchase of goods and service for the Project
Arranging logistics for staff, visitors and field works for the Cluster Centre
Managing the Program Manager’s diary and making appointments
Supporting the field staff and making follow ups on activities for fulfillment
Stores/ Inventory and Asset Management
Filing and making sure that it is up to date
Managing Petty cash fund for the centre
Fleet Management
Supervising Office Assistants and Drivers
Minutes taking during meetings
Photocopying, faxing and typing confidential documents / information
Random field visitation
Analyzing and doing monthly fuel reconciliations and requests
Monthly report submission on all administrative issues
Doing all administrative duties and other duties as assigned by my manager
A Masters Degree in Development Studies
Bachelors Degree in Social Work with a. distinction
Higher Diploma in Human Resources Management
Diploma is Shipping
High School Certificate
