Procurement Cordinator
Grade Refrigeration LLC
Total years of experience :23 years, 5 Months
Reporting to Managing Director
• Prepare RFP and requests proposals from vendors.
• Administer contracts for major purchases.
• Supervise and direct purchasing functions such as product/service research, vendor selection, price and contract terms negotiation and purchase order completion.
• Prepare budget estimates and monitor departmental expenditures.
• Raised Profit Margin by aggressively negotiating vendor price
• Identify high-margin opportunities for additional product offerings through market research and networking with customers, vendors, and the academic community.
• Source products and raw materials at quality and cost standards consistent with company business objectives.
Provide high level administrative support to Finance Director.
• Responsible for the whole purchasing related to the company
• Logistics & Inventory Control Management.
• Managed the store activities for the whole company
• Finding & Negotiating with suppliers from open market & making follow ups till delivery of items.
• Ensuring stocks were up to date & arranging new purchases.
• Maintain all necessary controls to ensure purchases are within budgets allocated. Immediately flag any item coming above budget or not conforming to established processes and obtain instructions from Finance Director for further action.
• Assist Department Head to obtain information on material rates, new suppliers and sub contractors. Ensure regular feedback with reference to changes in cost of locally procured items, sub contractor rates and any other relevant information.
• Perform a variety of key roles like supporting supervisors in planning, coordinating allocation of staff for the whole company and its sub contracts.
• Preparing monthly time, expense, maintenance, and staff (salary) & accommodation reports.
• Effectively managed the Accommodation Contract Renewals and other jobs related to Accommodation
• Coordinating new staff arrivals, their accommodation, uniforms etc.
• Effectively managed the vehicle registration renewals, insurance claims and other jobs related to vehicles.
• Made sure that all vehicles were sent for periodical service at proper time by coordinating with the operation department and making follow ups with workshops to ensure vehicles are out for operations in time.
• Responsible for the transportation of the employees of the company from work site to accommodation.
Provide high level administrative support to Project Manager.
• To initiate, organize and direct all site activities and to assist the Project Manager in his duties.
• To manage the site in the absence of the Project Manager.
• Maintain /update all records at site, including monthly payment application, drawing / material submittals and transmittal sheets and logs.
• Prepares weekly / monthly reports.
• Maintain site attendance and prepare time cards
• Responsible for handling petty cash and site transportation.
• Responsible for complete site correspondences.
• Maintaining regular contacts with suppliers and follow up for materials deliveries.
• Checks regularly the availability / inventory of supplies and materials at store.
• Perform other related functions that may be assigned by the Project Manager.
Provide high level administrative support to Manager (Logistics).
• Logistics & Inventory Control Management.
• Managed the store activities for the whole company
• Played an important role in setting up a Central Store.
• Managing invoicing, billing processes and clearance of shipments both air and sea.
• Finding & Negotiating with suppliers from open market & making follow ups till delivery of items.
• Ensuring stocks were up to date & informing procurement department for new purchases.
• Maintain all necessary controls to ensure purchases are within budgets allocated. Immediately flag any item coming above budget or not conforming to established processes and obtain instructions from Senior Purchasing Manager for further action.
• Assist Head Office in obtaining information on material rates, new suppliers and sub contractors. Ensure regular feedback with reference to changes in cost of locally procured items, sub contractor rates and any other relevant information.
• Perform a variety of key roles like supporting supervisors in planning, coordinating allocation of staff for the whole company and its sub contracts.
• Preparing monthly time, expense, maintenance, and staff (salary) & accommodation reports.
• Assisting Accommodation manager to manage 14 nos of staff accommodation (10, 000 staffs).
• Managing invoicing, billing processes and clearance of bills from DEWA and other government taxes.
• Effectively managed the Accommodation Contract Renewals and other jobs related to Accommodation
• Coordinating new staff arrivals, their accommodation, uniforms etc.
• Main responsibilities included monitoring sales of spare parts for Dealer Workshops & other Private firms.
• Ensuring stocks were up to date & informing procurement department for new purchases.
• Also made sure that stock levels were well maintained by regular checks & upgrades.
• Demonstrated capacity to provide comprehensive support for lower level staff; excel at coordinating travel and managing all essential tasks.
• Proven track record of accurately completing reports, information management, and logistic support activities within demanding time frames.
• Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
• Highly focused and result - oriented in supporting complex, deadline - driven operations: able to identify goals and priorities and resolve issues in initial stages.