Procurement Assistant
Automotive Management Services (AMS) S50123 B, JAFZA South, Jebel Ali, Free Zone, Dubai, U.A.E. Webs
Total years of experience :16 years, 3 Months
• Create and maintain all contracts within database.
• Support Procurement Department on all activities and work to identify future sourcing.
• Support Procurement Department on all activities and work to identify future sourcing opportunities.
• Knowledge of procurement processes, policies, and procedures.
• Good time management and organizational skills.
• Maintain and update Procurement intranet site.
• Monitor procurement progress, report status to Procurement Manager.
• Ensure project quotes and deliveries are met by agreed upon deadlines.
• Escalate missed deadlines to Procurement Manager.
• Manage correspondence with existing vendors.
• Maintain vendor relationships through supplier relationship management systems.
• Ensure timely preparation of documentation for reporting on
WORK EXPERIENCE procurement activities.
• Prepare contracts and keep regular contact with service providers for monitoring of their contract's term and administrative level.
• Ensure regular update of a database of projects, terms of references, list of suppliers.
• Assure proper filing of all procurement related documentation.
• Basic mathematical knowledge.
• Regularly check email for updates.
• Minimize fraud and deception ensuring that thorough and detailed communication is always established with the relevant manager.
• Plan and forecast with regards to future operations.
• Carry out and perform all other work and/or instructions and/or requests as may be assigned from time to time.
• Organizing own work, setting priorities, and meeting critical deadlines.
• Perform other duties and responsibilities as required.
• Monitor availability of materials supply to support production and ensure no production downtime will be caused by material shortage.
• Reviews the material requirement plans prepared by the Materials Planner/ Clerk based on the 3 months rolling forecast given by the SMCRG department.
• Ensure efficient issuance of materials with proper traceability.
• Meets material shortage inventory requirements.
• Efficient receiving of materials with quality inspection.
• Regular inventory update and reporting.
• Monitor the physical arrangement and traceability of stock materials if within company quality standard.
• Attend departmental meeting to streamline to company priority and business approach.
• Conduct regular meetings with subordinates to ensure proper communication of management directive are imparted and proper monitoring of work progress.
• Coordinates with supplier and service provider of the materials of tool & equipment for production.
• Prepares materials requirement plans.
• Release of purchase requisitions for the replenishment of stock materials.
• Setting guidelines and parameters of planned activities.
• Preparation of periodic reports for the issuance/inventory of stock materials.
• Evaluates quotations and recommends award to reliable bidders with the lowest price in conformity with the company’s procurement specifications.
• Ensure proper allocations of materials and other resources needed in production.
• Meeting materials requirements plans according to established procedures/maintain an accurate list of stock materials.
• Maintain minimum requirement of stock materials based on Production Planning and Control forecast monitors delivery of materials specifically urgent orders. Proper coordination with buyer for the delivery of procured materials. Ensure proper control of procurement of stock materials.
• Preparation of documentation for material usage
• Follow up, monitors, and controls activities of materials usage.
• Ensure that commitments, time frames are met.
• Reviews consumption standards and actual on a regular basis and affects / coordinates necessary changes / corrections.
• Publish inventory of all stock materials, determine, and implement weekly target consumption of materials.
• Monitors and control the issuance of materials to various departments especially on Raw Materials.
• Plans the materials ordering system and implement JIT system to minimize inventory cost.
• Coordinate to purchasing regarding deliveries of materials.
• Device ways and means of reducing wastage on materials thru collaboration with Engineering.
• Conduct quarterly random inventory audit of materials.
• Responsible for overseeing proper storage of materials inside the storeroom.
• Maintain integrity of JDE system.
• Responsible for the replenishment and control of assigned stock materials.
• Prepares materials requirements plans according to established procedures.
• Prepares Purchase Requisition for the replenishment of assigned stock materials according to established procedures.
• Monitors the delivery of assigned stock materials.
• Receives and issues materials delivered to Materials stores according to established procedures.
• Prepares periodic reports on materials usages.
• Coordinates with buyer on the delivery of critical materials.
• Stacks stock materials according to established procedures.
• Performs periodic physical count of stock materials.
• Maintains integrity of the material records on the SPN and the JDE Edwards ERP systems.