Executive secretary
Magrabi hospitals & centers
مجموع سنوات الخبرة :26 years, 4 أشهر
Ceritvity and teamwork environment
Employer: MAGRABI EYE & EAR HOSPITAL-Jeddah 05/2001- up to date
Current Job: Admin Assistant - Regional Financial Director
Western Region (2011 up to date)
Previous: Executive Secretary - Hospital Director Office - (2001 to 2003)
JOP SUMMARY
R esponsible for all the secretarial support necessary for the efficient operation of the entire finance group and provide a complete administrative assistance to the regional
financial Director in the efficient performance of my duties, Organizing departmental
office systems and procedures to ensure that administrative, clerical and other related
secretarial requires are ready when needed.
DUTIES AND REPONSIBILITIES
Responsible for all secretarial duties including typing and distribution of all
correspondence, reports and records relating to the finance department,
maintaining the highest level of confidentiality.
Establish and implement a systematic filing system on PC and hard copy for all
document, records and correspondence maintained at the Finance Department.
Preparing financial monthly reports according to the required.
E-mail. ghada844@hotmail.com
Responsible for scheduling conference calls and meetings for your boss, and maintain the meeting or conference room schedules and put together any
necessary materials for the attendees.
Assisting revenue dep.- (claims companies) in preparing kind of statements
monthly.
Responsible for all the commercial correspondences and communications of internal and external suppliers. Which I managing relationships with outside
vendors that Magrabi works with on a regular basis.
Assisting payable accounts in preparing and issuing banking cheques, wire
transfers, banking correspondences.
Receive and screen all personnel, visitors and guests of the Finance Department.
Process, control and assist in the preparation of all administrative papers concerning all accounting staff, including procurement of all needed supplies and services for the smooth operation of the department.
Assist Acc. Manager and accountants of clerical duties as needed, each balance and quarterly inventory.
Coordinate with other departments within the organization for follow up of pending matters, General administrative supports with MAGRABI centres in K.S.A and Gulf area.
Responsible for the overall appearance of the department. Acts as the office
Manager.
Record, maintain and distribute minutes of meeting and assist in a variety of administrative duties.
Perform other applicable tasks and duties within the realm of my knowledge, skill and abilities.
Direct and guide internal and external enquiries, documentation and contacts
Handle top management information and contacts securely, sensitively and confidentially
Coordinate and filter requests for approval/relevance of documents
Channel contacts as appropriate to area of assignment
Best Achievements
1) Play vital role in preparing the Hospital to renew the JCIA license: A) Check and complete all employees' accountant files.
B) Preparing the requested reports.
C) Insure that all employees know the standards of quality.
2) Responsible of Preparing the hospital to gain Central Board of Accreditation for
Healthcare Institutions certificate (CBAHI)
A) Check and complete all employees' files & Quality documents.
B) Continue distrusting the implementing of the quality standards.
Work Tel:636 5000 - Ext.768 Fax. 63 55 777 E-mail. accounting@magrabi.com.sa
Home: 687 2757 Mobile. 0503 22 33 42 - 0568 2411 72 E-mail. ghada844@hotmail.com
PREVIOUS EXPERIENCE
Previous: Executive Secretary - Financial Department - (2003 up to 2010)
Employer: HAI AL JAMEA HOSPITAL (Privet Hosp.) 10/1998 up to 5/2001
Current Job: Secretary - Central Secretarial
Central Sec. Tasks
All secretary Duties (filling. Correspondences internal & external, memos etc)
Typing Medical Reports (E & A)
Preparing Presentations & assistant for all Hosp. Dep.
Preparing and Assist in Creating Local Journal by Publisher program.
Create advertisements ideas ( as required)
Marketing Department. ( as a local Job with my Sec. duties)
Sending, receiving the requests, handled the pt. problems with the insurance
comp. & answering & directing pt. Tel. calls/inquires.
Responsible for all company dep. Works like translated companies policy and distributed.