Office Administrator/ Assistante to CEO
MOBILE TECHNOLOGY TOMMORROW
مجموع سنوات الخبرة :17 years, 3 أشهر
CEO Personal / Executive Assistant
Provides secretarial and administrative support, including typing, correspondence, minute taking, filing, data input, maintenance and management of information held by the company .Responsible of Training new Secretaries - Department of Administration. Part of HR responsibilities - Assistance. Types up handwritten, verbally and digitally dictated material into correspondence and documents,
Emails, faxes, shipments. Opens, receives, and puts away all deliveries to the office. Collects and distributes internal and external mail, to include preparing outgoing post for employees. Handles incoming/outgoing calls with high communication skills, while transferring them to their corresponding destinations.
Handles and maintains all orders related to office stationery, supplies and office appliances.
Monitors stock, purchases stock and updates stock supplies throughout the office as required.
Handles all arrangements for visitors, clients or partners visiting the company premises transportation, conference _ meetings preparations
Maintains day to day coordination of other support staff that includes drivers and office assistants/housekeepers
Handles the day to day premises check (facilities and maintenance)
Handles and follows up on all the facility’s maintenance needs.
Ensure health & safety compliance along with recycling protocols.
Handles and follows up on all tasks related to office works, high skill in redecoration, renovation and relocations (on site supervisor / A to Z)
Handles contracts and relationships with suppliers and maintains all related needs.
Liaise with other members of staff, clients, suppliers and other external contacts as necessary.
Handles the parking facility space allocation, reservation and coordinates with 2nd & 3rd parties to arrange all logistical needs.
Handles V.O recording tasks as may be required
Handles all employee travel arrangements including visas, airplane tickets, accommodation etc. as may be required.
Assists in the implementation of office standards, policies, all other procedures and Codes of Conduct.
Day to day problems solving
Carry out any other and miscellaneous duties within the scope, spirit and purpose of the job
Arrange in booking lunches, dinners, and meetings as may be required
Arrange all events related to company ( A to Z / preparetion )
February 2007 - November 2009
Security & Maintenance Officer
Access system control, renovation,
Supervisor of security, drivers, housekeepers / Team Leader
Emails, shipments, telephone operator,
Negotiator with suppliers
Problem solving
PO Preparation / reporting to accounting department
Travel Arrangements and accomandations /managers, employees, clients, visitors
Greeting visitors
Conferences and events Organizer (Hotels & Office)
Dealing and purchasing with suppliers
Responsible of the employees Time sheet
Responsible of cash box and employees salaries and over times
Direct assistante to CEO
Problems solver
HR coordinator between emloyees and Head office
Preparing and filling for all the documents and paper work
Sending and receiving E-mail, Faxes, Phone calls etc.
Data input and output concerning the corrective maintenance and running hours for the machines and the diesel sheet etc.
Organizing, filing and processing all applications received by the company
SOLIDERE events, exebitions, elections, part of team preparations and execution
Reorganizing and updating the employee’s files in a computerized system
Bureau Assistant to logistics and support department.
Assisting in seminar preparations and election programs
Providing training and supervising the work of a new phone operators
Providing Typing services for several departments.